1. Sheridan RFP Proposal for the Purchase of Printers for HMC 1 & 2
Request For Proposal
Case 2 – Purchasing and Supplier Mgmt
Sheridan RFP
Proposal for the Purchase of Printers for HMC 1 & 2
Luisa Cardozo, Nompilo Madonko Dube, Manmeet Grewal, Bradley Thompson
MGMT50025 – Winter 2014

2. Overview and Administrative Information Project Requirements
REQUEST FOR PROPOSAL
Summary of Contents
Overview and Administrative Information
Project Requirements
Specifications
Statement of Work
Service Level Agreement
Vendor Qualifications
Management Requirements
Pricing and Type of Contract
Contracts and Licenses

3. Submission due date: December 29th, 2016 Point of Contact
REQUEST FOR PROPOSAL
Overview and Administrative Information
Business Need
To purchase printers for the new HMC 2 building and replace old printers at HMC 1.
Submission due date: December 29th, 2016
Point of Contact
All RFP communication must occur through Chadley Smith the Purchasing Executive at Sheridan College.
Please submit your proposals via at
Proposal Requirements: The requirements of preparing this proposal can be found at

4. Must provide 75 printers for HMC 1 and 105 printers for HMC 2
REQUEST FOR PROPOSAL
Requirements
Specifications
Must provide 75 printers for HMC 1 and 105 printers for HMC 2
Must print black & white and colored documents
Must have one card functionality for printing
Should have scan to capabilities
Should have fax capabilities
Must have photo copy capabilities
Shall have stapling capability
Should print different sizes of paper such as A1, A2 and A4
Must have cloud and Wi-Fi connectivity
Should have dimensions less than a 3X3X3 foot space

5. Order new printers for HMC 2 and replace printers at HMC 1 Scope
REQUEST FOR PROPOSAL
Requirements – Statement of Work
Objectives
Order new printers for HMC 2 and replace printers at HMC 1
Scope
Installation of the printers and printer maintenance for 5 years
Remove old printers in an eco-friendly manner
Schedule
Request for proposal : (Sent out Dec 5, 2016)
Proposal reviewing: (Starts Dec 29, 2016)
Vendor selection: (Selection by Feb 15, 2017)
Contract finalization: (Finalized by Mar 5, 2017)
Employee training: (April 7-9, 2017)
Installation: (April 22- May 2, 2017)
Ongoing maintenance- (Begins May 2, 2017)

6. Printer maintenance begins May 2nd, 2017. Place of Work
Request for proposal
Statement of work
Period of Work
The project will start Dec 5th, 2016 when the proposal is sent out and will be completed when the printers are installed May 2nd, 2017.
Printer maintenance begins May 2nd, 2017.
Place of Work
Must be able to install and maintain printers at HMC campus
Must be able to train the faculty and students at the campus.
Key assumptions
Vendor has access to the Sheridan HMC campus to install printers.
Vendor has access to the one card network to set up printing.
Vendor has access to classrooms to train employees and IT department.
Vendor has access to supplies and parts for printers.
Vendor has the technology knowledge to repair printers.
Vendor has included all relevant costs.

7. Programming and testing to be completed by the vendor.
Request for proposal
Statement of work
Acceptance
The Sheridan IT department will be learning the technical aspects of the printers.
Programming and testing to be completed by the vendor.
Vendor must run tests of programs and printers.
Sheridan Faculty and students must be taught how to use the printers.
Constraints
Limited technicians to install.
Limited supply of printers or backorder.
Lack of spare parts.
Time frame demanded.
Customer service hours.

8. Must provide training to onsite technical support staff
REQUEST FOR PROPOSAL
Requirements – Service Level Agreement
Must provide training to onsite technical support staff
Must have a representative to act as a point of contact for Sheridan College for problem management.
Should provide repair and maintenance services
Should provide all parts for service and repairs
Repairs should be done within 1 business day
Must replace all printers that cannot be fixed

9. Do you have experience working with public institutions?
REQUEST FOR PROPOSAL
Vendor Qualifications
Do you have experience working with public institutions?
What resources are you planning on assigning to this project?
Will there be any third-parties involved in executing this project, if so who?
Do you manufacture your own products?
What inventory programs and software is in place?
What is your quality control process like?
Are there ISO certifications in place along the entire supply chain?
What testing is carried out on the final product, if any?
What happens if a product does not pass a test?
Is there a recall policy/plan in place?
Please provide two references.

10. Management should be customer focused
REQUEST FOR PROPOSAL
Management Requirements
Management should be customer focused
Management should show history of investing in the people, equipment and technology the company uses
Management should be involved in quality control programs
Management should have up-to-date training certifications of all employees assigned to the project
Management should have up-to-date insurance documents
Management should relay all information from third parties to Sheridan, if any

11. All suppliers must structure their bids in the following way:
REQUEST FOR PROPOSAL
Pricing and type of contract
All suppliers must structure their bids in the following way:
Total quote for printers with installation and all additional services and products
Hardware costs
Software costs
Initial installation costs
Maintenance cost for first 5 year with specific sections regarding each maintenance item
Any additional incentives/discounts that can be provided

12. The contract term that must be complied with is:
REQUEST FOR PROPOSAL
Contracts and Licenses
The contract term that must be complied with is:
Fixed price - Five year lease
All Sheridan vendors must sign and comply with a non-disclosure agreement which can be found at the following link:
Payment terms

13. ::questions::

14. THANK YOU
FOR LICENSING!!!