1. ELECTRONIC PROPOSAL SUBMISSION SYSTEM

2. e PROPOSALS PMT NEGOTIATION EVALUATION CONTRACT ELECTRONIC
SUBMISSION E P S
EVALUATION
SERVICE PROVIDER
ESP
CONTRACT
& PROJECT
MANAGEMENT C P M
PMT
RANKING &
DECISION T P M

3. EPSS (Electronic Proposal Submission System)
EPSS in short
EPSS (Electronic Proposal Submission System)
enables project coordinators and partners to prepare their administrative forms or part “A” off-line using an offline tool OR
enables project coordinators to prepare and submit their proposal online through the Internet using a web site accessed seamlessly from Cordis

4. 4 methods:
On-line preparation and submission using the Electronic Proposal Submission System (EPSS)
Preparation off-line using the same tool as EPSS, followed by on-line submission via EPSS
Off-line preparation using the same tool as EPSS followed by submission on CD or diskette
On paper

5. 1 2 3 4 Service Submission Preparation Supporting tool Consequences
provider
mode
mode
Using the EPSS on-
On line
No re keying 1
line as supporting
preparation
needed
Online
system
EPSS
submission
Using the Electronic
Off line
No re keying 2
preparation tool as
preparation
needed
supporting system
Using the electronic
No re keying 3
Electronic
preparation tool as
needed. Forms files
support (CD-
supporting system
upload
ROM)
Using RTF files for
Paper submission
Physical
the forms (paper)
ESP
media
Using the electronic 4
submission
submission tool as
Paper based
printing engine
Re keying needed
submission
Using predefined
forms downloaded
from the site

6. EPSS ON LINE PREPARATION ON LINE SUBMISSION Demonstration & Screens

7. LOGIN SCREEN - A CALL HAS BEEN SELECTED ON CORDIS

8. EITHER YOU LOGIN, REGISTER, DOWNLOAD THE OFFLINE

9. ENTERING THE USER NAME AND PASSWORD

10. CHANGE CO-ORDINATOR PASSWORD AT INITIAL LOGIN

11. CHANGE THE PARTNERS PASSWORD AT INITIAL LOGIN

12. DUTSUUTOW5

13. PREPARE PROPOSAL : ADDING PARTICIPANTS

14. PREPARE PROPOSAL: PART A : ADDING PARTNERS
Click on the name to open the form

15. Proposal number is given
by the EPSS system, at
submission time

16. PREPARE PROPOSAL: PART A : FORM A1 UPDATE

17. PREPARE PROPOSAL: PART A : A1 FORM - VALIDATION
The ‘save form’ button will validate
and save the form on the system

18. Information is transferred
from form 1 to other forms,
here, the acronym is
transferred

19. PREPARE PROPOSAL: PART A : FORM A2 - CO-ORDINATOR DETAILS

20. PREPARE PROPOSAL: PART A FORM : A2 HELP SYSTEM

21. PREPARE PROPOSAL: PART A : FORM A2 - SAVE BUTTON
Check the BOTTOM of the
form for validation errors

22. PREPARE PROPOSAL: PART A :FORM A3 - FINANCIAL TABLES

23. PREPARE PROPOSAL: PART A :FORM A3 - AFTER VALIDATION
Totals and subtotals
are computed only
when the ‘save”
button is pressed

24. PREPARE PROPOSAL: PART B : SELECTING FILE TO UPLOAD
Please pay attention to size of files to be transferred

25. PREPARE PROPOSAL: PART B : SELECTING THE FILE
Please do not use special characters in the file name

26. PREPARE PROPOSAL: PART B - AFTER UPLOAD...
Valid formats are RTF and PDF files

27. Valid formats are RTF and PDF files
PREPARE PROPOSAL: SELECT ANNEX TO UPLOAD
Valid formats are RTF and PDF files
Proposal name and annexe(s) names should be different

28. PREPARE PROPOSAL : ANNEX IS UPLOADED

29. HISTORY LOG

30. AFTER UPLOAD, YOU HAVE TO SUBMIT THE PROPOSAL
After an upload of the proposal, you have to press submit

31. SUBMISSION RESULTS - VALIDATION ERROR MESSAGES

32. SUBMISSION : POSSIBLE WITH FAILED CHECKS

33. SUBMISSION : COMMENTS WHEN SUBMITTING

34. SUBMISSION - SYSTEM CONFIRMATION

35. To summarise, profiles are different for
EPSS FEATURES
To summarise, the EPSS
Starts off the CORDIS web site,
Is available as an OFF-LINE package,
Is available as an ON-LINE web service,
To summarise, profiles are different for
co-ordinators of a proposal
partners of a proposal
EPSS technical staff
EC officials

36. To summarise, co-ordinators:
EPSS FEATURES
To summarise, co-ordinators:
Can download the A forms or the off-line tool (Electronic Proposal Tool or EPT)
May request a password from the EPSS, creating an account on the system to store an retrieve the proposal and forms

37. To summarise, co-ordinators:
EPSS FEATURES
To summarise, co-ordinators:
Control the consortium adding & deleting partners, assigning passwords to partners
Control the proposal status: submitting the proposal until closure, uploading part “B” or proposal text file, verifying part “A” or administrative forms
Must press the <submit> button whenever the proposal is uploaded anew

38. How should I proceed as a coordinator? (Roadmap)
1. Register on the CORDIS website for a specific call.
2. Login for accessing the online EPSS.
3. Change the passwords for the coordinator and the partners.
4. Send the usernames and passwords to the partners.
5. Set-up the proposal by indicating the number of participants, their participant id, name and addresses.
6. Edit Part A forms.
7. Edit and upload the Part B file.
8. Upload Part B annexes.
9. Validate proposal to ensure basic checks are satisfied.
10. Submit the proposal.
11. Logout.

39. To summarise, partners:
EPSS FEATURES
To summarise, partners:
Can download forms, off-line tool without password or pre-registration
Have the right to create, modify A2 forms using a password given by the co-ordinator
Can read (and control) all proposal components until call is closed

40. To summarise, the EPSS system:
EPSS FEATURES
To summarise, the EPSS system:
Initiate the process flow & offers secure proposal storage,
Enables communication between coordinators and partners,
Allow co-ordinators to perform multiple submissions until the call closes

41. To summarise, the EPSS system:
EPSS FEATURES
To summarise, the EPSS system:
Validates the part “A” or administrative forms of a proposal
Ensure that submission deadlines are adhered to: ‘best practices’ imply submitting well before the call closure and performing a download of what has been submitted

42.
For any technical questions you may have please contact the EPSS Help Desk at:
Tel: