1. Essential 4
Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013

2. Who’s Supposed to Be Here
Supervisor of staff assigned to CALPADS
Individuals assigned to
CALPADS maintenance
Essential 4 - Anomalies v1.0, October 01, 2013

3. Training Sequence Essential 1: Overview & Requirements
Essential 2: Interface & Administration
Essential 3: Data Submission
Fall 1
Fall 2
End of Year 2 & 3
End of Year 1& 4
Spring 1
Essential 4: Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013

4. 1 HOLD Rules Mute yourself Silence cellphones Name & LEA conversation
at a time
Essential 4 - Anomalies v1.0, October 01, 2013

5. CCE ERD MID Agenda SSID Anomalies Anomaly Roles 2 hours
Anomaly Reports
Essential 4 - Anomalies v1.0, October 01, 2013

6. CCE ERD MID SSID Anomalies
Essential 4 - Anomalies v1.0, October 01, 2013

7. These anomalies are detected once a day, during the nightly process
What Is An SSID Anomaly?
An SSID Anomaly is a problem with an SSID’s enrollment or a student being assigned more than one SSID
These anomalies are detected once a day, during the nightly process
Essential 4 - Anomalies v1.0, October 01, 2013

8. Anomaly Responsibilities
Keep
Below 2%
maximum
Download MID
Replacement SSIDs
Resolve Regularly
Essential 4 - Anomalies v1.0, October 01, 2013

9. How To Resolve Anomalies
Online Maintenance
Batch Upload
SSID Anomaly Reports
Essential 4 - Anomalies v1.0, October 01, 2013

10. Changes for 2013-2014 Implemented Functionality Description 11/19/2012
Anomalies
Short Term Enrollments are now included when determining Potential Dropouts (ERD Type C)
Essential 4 - Anomalies v1.0, October 01, 2013

11. Anomaly Roles
Essential 4 - Anomalies v1.0, October 01, 2013

12. Anomalies Anomaly Contact Anomaly Roles
Gives access to view and resolve anomalies
Anomaly Contact
Used to determine contact information shown to users resolving anomalies
Essential 4 - Anomalies v1.0, October 01, 2013

13. Concurrent Enrollment
CCE
ERD
MID
Concurrent Enrollment
Essential 4 - Anomalies v1.0, October 01, 2013

14. An SSID has a primary enrollment at more than one LEA at the same time
CCE Definition
An SSID has a primary enrollment at more than one LEA at the same time
ABC
School
XYZ
Essential 4 - Anomalies v1.0, October 01, 2013

15. CCE Example Sun Mon Tue Wed Thu Fri Sat1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31
Enrollment at School 1 (3rd – 13th)
Enrollment at School 2 (12th – 25th)
Essential 4 - Anomalies v1.0, October 01, 2013

16. Enrollment Status Combinations
Primary
Short-Term* (less than 30 days)
Secondary*
Do not cause CCEs
Short-Term (more than 30 days)
LEA 1
LEA 2
Cause CCEs
* A student can have secondary and/or short term enrollments in addition to the primary one
Essential 4 - Anomalies v1.0, October 01, 2013

17. All LEAs with overlapping enrollments during 8/16 – Fall 1 Census Day
CCE Ownership
8/16
Fall 1 Census Day
All LEAs with overlapping enrollments during 8/16 – Fall 1 Census Day
* LEA with most recent enrollment is relieved of CCE after 14 days
Essential 4 - Anomalies v1.0, October 01, 2013

18. Exit Reason Discrepancy
CCE
ERD
MID
Exit Reason Discrepancy
Essential 4 - Anomalies v1.0, October 01, 2013

19. ERD Definition
An inconsistency exists between a student’s exit reason and subsequent enrollment status in a school ?
Essential 4 - Anomalies v1.0, October 01, 2013

20. ERD Warning Type Definitions
Not expected to enroll A
Completer Re-enrolled
The student is a completer (e.g., graduate) based on their exit code, but the student has a subsequent enrollment. B
Dropout Re-enrolled
The student’s is a dropout based on their exit code, but the student has a subsequent enrollment.
Expected to enroll C
Potential Dropout
The student is expected to enroll at another school but does not.
Essential 4 - Anomalies v1.0, October 01, 2013

21. ERD Examples Warning Type A or B Warning Type C Exited with dropout
or completer code (e.g., E140, E230/100)
Enrolled
ABC School
XYZ School
Warning Type C
Exited with code where student
is expected to continue school (e.g., T160)
ABC School
No subsequent
enrollment
Essential 4 - Anomalies v1.0, October 01, 2013

22. ERD Ownership All LEAs involved
Dropouts, completers, or transfers between 8/16/2011 and 8/15/2012
-----
No show dropouts between 5/15/2011 and 8/15/2011
Essential 4 - Anomalies v1.0, October 01, 2013

23. Exits That Can Cause ERDs
Warning
Exit Reason
Description
Completion Code A
E125
PriorComplSpecEd
n/a
E130
Died
E230
CompleterExit
100, 106, 108, 250
T280
TransCollege B
E140
NoKnownEnrollTruant
E300
ExpellNoKnownEnroll
E400
OtherOrUnknown
N420
NoShowSameSchl
N430
NoShowMatricSchl
T270
TransDropAdult
T380
TransInstNoHSDip C
T160
TransCASchlRegular
T165
TransCAEnrollDiscip
T167
TransScholDistReferral
E490
Summer or Intersession Exit
*N470
NoShowOther
Essential 4 - Anomalies v1.0, October 01, 2013

24. Exits That Do Not Cause ERDs
Exit Reason
Description
Completion Code
E230
CompleterExit
104, 120, 320, 330, 360, 480
E410
MedicalRsns
n/a
E450
PreK-6Exit
*N470
NoShowOther
T180
TransPrivate
T200
TransUS
T240
TransOutUS
T260
TransInAdult
T310
TransHealthFacil
T370
TransInstHSDipl
T460
TransHomeSchl
Essential 4 - Anomalies v1.0, October 01, 2013

25. CCE ERD MID Multiple Identifier
Essential 4 - Anomalies v1.0, October 01, 2013

26. MID Definition
Two or more SSIDs have very similar or identical demographics, indicating that a student may have multiple SSIDs
Essential 4 - Anomalies v1.0, October 01, 2013

27. MID Example
Student 1
Student 2
SSID
Name*
Ann Smith
Annie Smith
Alias Name*
Gender F
Birth Date
7/6/2000
Primary Language 00
Birth State**
US-CA
Birth Country** US
* Soundex is used to match similar names and match can be made against either alias or regular name
** Only used for MID matching if provided for both students involved in MID match
Essential 4 - Anomalies v1.0, October 01, 2013

28. LEA with most recent enrollment of all SSIDs involved
MID Ownership
LEA with most recent enrollment of all SSIDs involved
Enrollments within 14 months prior to Census Day
Essential 4 - Anomalies v1.0, October 01, 2013

29. Anomaly Reports
Essential 4 - Anomalies v1.0, October 01, 2013

30. Overlapping enrollment not allowed when combining MID anomalies
Common Problems
Overlapping enrollment not allowed when combining MID anomalies
Focus ID’s current enrollment record is closed
Essential 4 - Anomalies v1.0, October 01, 2013

31. Reminders Anomalies are detected nightly throughout the year
Unresolved lost transfers (ERD type C) count as dropouts
Replacement SSIDs should be downloaded regularly
MIDs found outside
MID anomaly report can be resolved using “Resolve MID Not On Report” button
Essential 4 - Anomalies v1.0, October 01, 2013

32. Resources All available at:
Detailed descriptions of anomalies and how to resolve them
CALPADS SSID and Enrollment Procedures, Chapter 4
MID resolution errors
CALPADS Error List, MID Errors tab
List of exit, completer, and other codes
CALPADS Code Sets, School Completion Status & Student Exit Category code set names
All available at:
Essential 4 - Anomalies v1.0, October 01, 2013

33. Support Web: http://www2.cde.ca.gov/calpadshelp/default.aspx
Phone:
Listserv:
Essential 4 - Anomalies v1.0, October 01, 2013

34. Please complete our survey
Training Evaluation
Please complete our survey
Essential 4 - Anomalies v1.0, October 01, 2013