1. In Effective Meetings
February 24, 2017

6. ?

8. Conduct of Business: A Typical Agenda
Report of Officers, Boards and Standing Committees
Special Orders (Top priority items of business scheduled for the day)
Unfinished Business and General Orders
New Business
Conduct of Business: A Typical Agenda
Reading & Approval of Minutes
If Minutes sent prior to meeting, not required to read at meeting
Reading can be dispersed with by majority vote

9. (Member makes a motion)
“Second”
(Doesn’t mean agrees; just agrees the topic needs to come before the body)
Chair states the motion to the body and that opens the floor for debate/discussion
“I move that…”
(Member makes a motion)
Proper Motions

10. DISCUSS
DEBATE
DEBATE
DEBATE
DISCUSS
CUSS
DEBATE

11. Maker of motion has the floor first
Stand to ask for the floor after the previous person finishes speaking
Rude to stand before finished and raising hand is not acceptable
Must be recognized by Chair to have the floor to speak
Debate confined to merits of the pending question
Motion can be amended by inserting, deleting, or deleting and inserting

12. VOTE!
# Yays…# Nays
Chair states the vote after all debate (Chair only votes if secret ballot or effect the outcome)
Chair announces result of vote, stating # yay, # nay, whether motion carried, and next item of business
Any member can ask for a rising vote if any question about the outcome
If tie, the vote is lost

13. Notes on Minutes
Secretary records what was done in the meeting, not who said what
All motions recorded whether carried or failed
Name of person making motion recorded; not seconder
Counts for each side of a motion are recorded
Reading of the minutes at each meeting can be dispersed with by majority vote or if minutes sent prior to meeting