1. Presentations Do’s and Don’ts for Successful Design Reviews

2. Agenda Rules: Presentation Introduction
Turn off Cell Phones and Pagers or set them in the silent mode
Please step outside to receive / place phone calls
Presentation
Presentation Goals
Preparation and Delivery
Power Point Recommendations

3. Objective
Presentation Goals:
Tell the audience about the success of your project
Requirements
Constraints
Design approach
Achievements
Performance Results
Did you meet all the requirements?
How well?

4. Presentation Ultimate Goals:
Objective
Presentation Ultimate Goals:
Sell your successful project to the audience
Convince the audience that the project is a winner because of your contribution
Make sure that you have supporting facts …
Requirements and Constraints
Performance
Reliability
Manufacturability, Testability, Serviceability
Cost

5. Prepare your Presentation:
Preparation
Prepare your Presentation:
Tailor it to the audience
Do not overwhelm the audience with too much technical information
But, be prepared to answer questions in detail
Prepare support slides and bring them up if needed
Have handouts available
Above all, show results!
It is what counts

6. Prepare your Audience:
Preparation
Prepare your Audience:
Distribute information ahead of the meeting
Give them enough time to read it (one to two weeks)

7. Delivery
Look good:
The speaker/presenter must be properly dressed

8. Use a remote mouse for effective control of your slides
Delivery
Speak to the audience:
Always face the audience
Do not look at the screen giving your back to the audience
Speak to be heard
Project your voice, be assertive, avoid mumbling
Pause
Give the audience time to absorb what you said
Give your brain a chance to organize the next block of information (this will reduce the AH’s)
Use a laser pointer
Don’t wiggle the beam
Be careful where you point the laser beam!
Use a remote mouse for effective control of your slides
Make sure that you know how to use it …

9. Visual Aids To help the speaker and the audience remain focused
Power Point
Visual Aids
To help the speaker and the audience remain focused
Keep information to a minimum (avoid busy slides)
Do not overwhelm the audience with excessive material, use of color and fonts

10. Power Point
The Unreadable Slide
This font is too small

11. THE OVERWHELMING SLIDE
Power Point
THE OVERWHELMING SLIDE
Avoid Presentation Tsunamis!
Used wisely, this approach can help you capture the attention of the audience
But, note that it will work only once…

12. The Busy Slide Power Point Avoid Busy Slides
Particularly with small fonts
A Busy Slide is one that has too much information
This slide is too busy. It has too much information. When there is too much information, the audience will spend too much time reading it and will not pay attention to the speaker. It is certainly an example of one type of slide to avoid.
If it is necessary to present lots of information, it is better to break-up the presentation into shorter slides.
Also, break-up long paragraphs into short bullets as they are easier to read.

13. Use Bullets as a Guide Use bullets with minimum text
Power Point
Use Bullets as a Guide
Use bullets with minimum text
Use them to guide your presentation and to keep the audience focused
Fill in the rest

14. The Weatherman Syndrome
Power Point
The Weatherman Syndrome
Do not read the slides word by word
The audience can read
Paraphrase and add information as needed

15. Power Point
Fonts and Colors
Keep the variety of fonts and colors to no more than three.
Otherwise the audience will be distracted.
Font consistency and balance is very important.
Use variations of font and color for highlight purposes only!
Some colors do not project well
Too many fonts and colors will transform your beautiful slide into a ransom note …

16. Graphics Pictures can enhance a “dry”, “boring” presentation
Power Point
Graphics
Pictures can enhance a “dry”, “boring” presentation

17. Graphics Pictures can enhance a “dry”, “boring” presentation
Power Point
Graphics
Pictures can enhance a “dry”, “boring” presentation
But, too many graphics could be distracting

18. Make the Slides more Meaningful
Power Point
Make the Slides more Meaningful
A basic chart

19. Make the Slides more Meaningful
Power Point
Make the Slides more Meaningful
Use Color to enhance the Message
Make it easier for the audience to follow the flow

20. Make the Slides more Meaningful
Power Point
Make the Slides more Meaningful
Use Color to enhance the Message
Make it easier for the audience to follow the flow

21. Make the Slides more Meaningful
Power Point
Make the Slides more Meaningful
Use Color to enhance the Message
Make it easier for the audience to follow the flow

22. Animations Animations add impact
Power Point
Animations
Animations add impact
Too much animation can have a negative impact (distraction)
It can get much worse!

23. Keep it Short! Too many slides can easily tire the audience
Power Point
Keep it Short!
Too many slides can easily tire the audience
But, have sufficient slides to support your information

24. Consistency Organization Use the slide Master Insert duplicate slides
Power Point
Consistency
Use the slide Master
To insert new slides
Insert duplicate slides
Copy and edit
Organization
Number the slides
Use the Slide Sorter View to re-arrange slides

25. Miskates Avoid embarrassing situations!
Power Point
Miskates
Avoid embarrassing situations!
Use the speel checker to catch and correct errores
Before the presentation …

26. Make your Presentation a Winner!!!
Conclusion
Make your Presentation a Winner!!!
You can do it …