1. WESSEX Database (Deep Dive)
Mike Cloutier
WESSEX Responsible Officer

2. Data organization
Roles
Meetings
Documents
Upcoming Changes

3. Data organization Districts Clubs Volunteers Host Families Students
Schools
Clubs
Volunteers
Users
Host Families
Students

4. Roles District Admin Counselor District Abuse Prevention Coordinator
Club YE Chair
Trainers
Inbound Coordinator
Outbound Coordinator
RO/ARO
Short Term Coordinator

5. Meetings Counselor Other Meetings Student Host Family District YEO
Inbound Coordinator
Outbound Coordinator
RO/ARO
Short Term Coordinator

6. Documents Doc Type Optimization Meta-data PDF and JPG preferred
District
Club
Entity Type
Document Type

7. Upcoming Changes Automated Update of VAF Completion
Once upload VAF, Interview and Reference Checks
Red flag if any document is missing
Date sensitive records
Reference Checks
NSOR Check
Automated Host Family Completion
Once upload App, Interview, five individual photos
Red flag if not two home visits by different Rotarians
Student Insurance
Defaults to District (if entered) but saved locally
Student Training
Moved from single field to a list showing all training, not just most recent