1. Lesson 2: Formatting Content
Document formatting = overall appearance
Margin
Color & style
Organization (examples: outlines, lists)
Can access formatting by:
Buttons on Formatting toolbar
Command from menu bar
Keyboard shortcuts1

2. Formatting Characters
Change appearance of words (examples: italics, bold, underline)
FONT: a unique design of a set of characters.
Default font for Word: Times New Roman
2 categories of fonts:
Serif fonts have tiny projections “feet”
example: Times New Roman
Sans serif fonts are straight lines without decorative lines
example: Arial

3. Formatting Paragraphs
Line spacing
Indents
Tabs
Borders
Shading
Affects all lines in a paragraph

4. Line Spacing Single Space (hit Enter one time)
Result: no line spaces between lines
Double Space (hit Enter twice)
Result: one line space between lines
Triple Space (hit Enter three times)
Result: two line spaces between lines

5. Formatting Pages Margins – distances from edge of paper to text
Page orientation
Applies to individual pages

6. Memos Memo: an informal communication.
Used to pass info quickly to others, usually in same organization
Heading:
To: the person receiving the memo
From: the person sending the memo
Date: date memo was sent
Re: the subject of the memo
Body: the info being distributed
No salutation or closing
Sometimes writer’s initials at end

7. Templates
A preset layout with placeholders to position text and graphics
Included in Word to help create documents quickly.

8. Planning a Memo Identify What reader needs to know
Why reader needs to know
Date & time requirements

9. Exercise 2-1 Set Margins

10. Exercise 2-21 Create a Memo Using a Template