1. VENICE ISLE HOME OWNERS, INC.
A Cooperative in the State of Florida

2. Not for profit organization is for tax purposes
Established in 1996
Not for profit organization is for tax purposes
Requires Board of Directors be reported annually
Requires Annual meeting of Shareholders
986/992 Shareholders
Directors are elected at annual Meeting
Chapter 617 Corporate Entity

3. Includes Administrative Rule
FS 719 Cooperative Act
Includes Administrative Rule
61b

4. Governs how Venice Isle Operates
Legislative powers
Administrative rules
Establishes how the Directors must conduct business from a broad prospective
Governs what may go into Bylaws and how Rules are implemented

5. Venice Isle Prospectus
Written in 1996
Includes Articles of Incorporation
Includes Developer responsibilities
Includes Bylaws of the Association
Includes original Rules and Regulations

6. Must present intent 40 days prior to meeting
Bylaws provide for 9 members
Elected by shareholders annually for 3 year terms
Must be a Shareholder to be on the Board
Does not give special privileges to forego rules
May not be convicted felon unless rights have been restored for at least 5 years *
This is Florida Statute 719
Must present intent 40 days prior to meeting
Must have resume 35 days before meeting
Must provide board certification to the Secretary within 90 days of election or will be suspended

7. Board of Directors Meetings
Purpose of Meetings is to Conduct Business
Set policy
Review Operations
Resolve Disputes
Listen to Residents
Plan for the future
Must have an agenda posted 48 continuous hours
Must be open to unit owners
Unit owners may talk on agenda only with limit time (3 minutes)
Board procedure follows Roberts Rules of Order

8. BOARD OF DIRECTORS MEETINGS VS COMMITTEE MEETINGS
EXECUTION SESSION IS LIMITED TO RECEIVING ADVICE FROM THE Association’s legal counsel concerning pending or threatened litigation
ALL PERSONEL MATTERS ARE PROTECTED
MEMBERS HAVE THE RIGHT TO ATTEND BOARD OF DIRECTOR’S MEETING
TWO EXCEPTIONS
EXECUTIVE SESSION WITH ATTORNEY PRESENT
PERSONEL MATTERS
COMMITTEE MEETINGS ARE NOT REQUIRED TO BE OPEN TO RESIDENTS UNLESS THREE IS DISCUSSION ON THE BUDGET

9. Board follows Parliamentary Procedures
Roberts Rules
Order of business
Establish a quorum
Motion, 2nd, Discussion (of Board)
Sets time limit for each non board member to speak
Point of Order
Recess
Adjourn
Minutes
Bylaws reference
Roberts Rules of Order

10. “we didn’t get to vote on it” FS719
“we didn’t get to vote on it” FS (8)(c) A unit owner does not have any authority to act for the association by reason of being a unit owner.
Shareholders
Directors
Elect Directors
Waive reserve funding
Changes to Articles of Incorporation or Bylaws
Borrow more than $10,000
Elect Officers
Budget
Rules
Policy

11. Powers and Duties of Directors
To operate and maintain the Common areas
Determine the expenses required for the Operation
Collect rent and other assessments
Employ personnel necessary
Adopt rules and regulations
Maintain bank accounts
All powers and duties necessary for the administration of the affairs of the Corporation

12. Powers and Duties of Directors
Purchase, lease or acquire membership certificates in the name of the Corporation…
Exercise all powers set forth in the Articles of Incorporation, the Bylaws, and Florida Statute
Assess membership during each fiscal year amount sufficient to pay all operating expenses and all reserves funding required under Florida Statute and
All powers and duties necessary for the administration of the affairs of the Corporation

13. JANUARY 20, 7:00 P.M.

14. ELECTION OF DIRETORS Shareholder Meeting Must have a quorum
986/2+1=494
In person or by proxy specifically for the cause. Proxy counts you present even if you can’t attend
Failure to achieve 494 a meeting will not be called to order
Election of Directors may still occur as long as 20% of shareholders cast a ballot: 986*20%=197 Ballots
ELECTION OF DIRETORS

15. BALLOT FOR ELECTION OF OFFICERS
OUTER ENVELOPE
SEALED ENVELOPE
AND BALLOT
INCLUDES UNIT NUMBER/ADDRESS
SIGNED BY VOTER OF UNIT
MUST BE SEALED OR IT WILL BE DISQUALIFIED
INSIDE ENVELOPE AND/OR BALLOT SHALL NOT INCLUDE ANY THING WRITTEN ON IT.
MUST BE SEALED
MAY CONTAIN ONLY ONE BALLOT PER ENVELOPE
SEPARATE INNER ENVELOPE MUST BE USED IF SHAREHOLDER IS ENTITLED TO CAST MORE THAN ONE VOTE (ONLY IN CASES OF OWNING MORE THAN 1 SHARE)
DO NOT SIGN THE BALLOT OR WRITE ON IT ANYWHERE OTHER THAN TO CHECK OFF YOUR CHOICE OF CANDIDATE
YOU DO NOT HAVE TO VOTE ALL THREE

16. General Proxy
Used only to establish a quorum and other non substantive matters.
Must identify:
Meeting for which the proxy is given
Cooperative parcel it represents
Must present a signature block for voting representative to sign.

17. VOTING CERTIFICATE
REQUIRED IF THERE IS MORE THAN ONE OWNER OF RECORD ON THE SHAREHOLD/PROPRIETARY LEASE
HUSBAND/WIFE EXEMPT UNLESS THERE IS A TRUST OR ANOTHER OWNERS (TENTANTS IN COMMON)
THE PERSON WHO SIGNS THIS SHALL BE THE SAME PERSON WHO SIGNS THE PROXY
NOT REQUIRED IF YOU HAVE ONE ON RECORD UNLESS YOU WANT TO MAKE A CHANGE
THIS PERSON IS THE PERSON WHO ALSO CASTS THE VOTE FOR DIRECTOR AND SIGNS THE OUTER ENVELOPE OF THE BALLOT

18. THE MANAGEMENT
“Community association management” means any of the following practices requiring substantial specialized knowledge, judgment, and managerial skill when done for remuneration and when the association or associations served contain more than 10 units or have an annual budget or budgets in excess of $100,000:

19.  controlling or disbursing funds of a community association, preparing budgets or other financial documents for a community association, assisting in the noticing or conduct of community association meetings, determining the number of days required for statutory notices, determining amounts due to the association, collecting amounts due to the association before the filing of a civil action, calculating the votes required for a quorum or to approve a proposition or amendment, completing forms related to the management of a community association that have been created by statute or by a state agency, drafting meeting notices and agendas, calculating and preparing certificates of assessment and estoppel certificates, responding to requests for certificates of assessment and estoppel certificates, negotiating monetary or performance terms of a contract subject to approval by an association, drafting prearbitration demands, coordinating or performing maintenance for real or personal property and other related routine services involved in the operation of a community association, and complying with the association’s governing documents and the requirements of law as necessary to perform such practices.