MyFloridaMarketPlace Vendor Meetings

MyFloridaMarketPlace Vendor Meetings
“Launching V.I.P. Tools for Florida’s Vendors…” 12:00 noon – 1:00 p.m. EDT The toll free number is: (888) Conference Code: #

Today’s Agenda Vendor Information Portal
What’s New? (Overview of VIP functionality) What does “VIP” mean? “New and Improved” Functionality for Florida’s Vendors Navigating the areas in VIP: Vendor Registration / Account Maintenance Billing and Collections Performance Tracking When does VIP launch? Where can I learn more?

Overview What is VIP? “VIP” is the new name for the State of Florida’s “Vendor Information Portal” VIP Provides…. An updated look and feel to the State’s current vendor registration system Improved Information Views and Navigation Commodity Code Search Capabilities Simplified Fee Reporting

A New Face for the Vendor System
Overview A New Face for the Vendor System A new look and feel!

Information Views and Navigation
Overview Information Views and Navigation Summary Information on a convenient Landing Page…

Overview Information Views and Navigation Vendors are able to see summary information more easily “Drop Down” options are available for vendors to easily navigate to various areas in the system

Overview Information Views and Navigation “Just in time” help is located throughout the system! Vendors can easily click on the question marks to see helpful information about the area of the application they are using

Commodity Code Search Overview
Vendors can enter ‘key words’ to conduct searches for applicable commodity codes Vendors can simply select the checkbox next to the applicable commodity code and then hit ‘Continue’ These commodity codes are then added to the vendor’s account

Commodity Code Search Overview
Please note that there is a checkbox that a vendor can use if there is a preference for NO commodity codes to be associated with the account Please note: Registration for commodity codes facilitates notification of available bid opportunities for vendors While public notification / posting continues to be available, it is to a vendor’s advantage to register for applicable commodity codes

Simplified Fee Reporting
Overview Simplified Fee Reporting There are fewer input fields required in the updated online form

Accessing Vendor Registration in VIP
Registering with VIP Accessing Vendor Registration in VIP Navigate to the MFMP Vendor Information Portal at Returning vendors can use the username / password entry under ‘Vendor Login’ New vendors can set up an account using the ‘New Vendor Registration’ entry box When registering for MyFloridaMarketPlace, it is strongly recommend to use a Federal Employer Identification Number (FEIN) rather than a social security number

Registering with VIP Accessing Vendor Registration in VIP Returning vendors can log into their account and see a ‘Vendor Summary’ page This view provides quick access to additional information for: Vendor Registration / Account Maintenance activities Billing and Collections Performance Tracking

Registering with VIP Accessing Vendor Registration in VIP New Vendors will enter a username and password as part of registration Wizard functionality will take vendors “step-by-step” through the registration process Completed steps are highlighted in GREEN In Process steps are highlighted in YELLOW Steps yet not completed are highlighted in RED “Required” fields are highlighted throughout the process Existing vendors can login to update their account information at any time

Account Registration / Account Maintenance
Registering with VIP Account Registration / Account Maintenance The ‘Main Contact’ Information page is very important to keep current A main contact is the default contact that is used for communication between MFMP and the vendor It is recommended that vendors review / verify their account information at least monthly

Registering with VIP Account Registration / Account Maintenance The “registration wizard” will lead the vendor through subsequent screens (such as General Information) to enter in ‘1099 name’ and ‘DBA name’ Vendors can also add optional information such as: Dun and Bradstreet Number Company Website Florida Revenue ID number

Registering with VIP Account Registration / Account Maintenance The ‘Business Profile’ page allows vendors to select the designation that best describes their company (e.g., US Corporation, Government Entity, Partnership / Joint Venture, etc.) Please do not confuse the term ‘Government Entity’ with the fact that you are a vendor doing business with the State of Florida If a vendor has questions about whether they are considered a ‘government entity,’ please contact the MFMP Customer Service Desk at

Registering with VIP Account Registration / Account Maintenance The ‘Certified Business Enterprise’ page allows vendors to select an appropriate designation(s) for : Minority Business Designation Woman Owned Designation Service-Disabled Veteran Business Enterprise Designation This information is also reviewed and confirmed by the Office Of Supplier Diversity for applicable certification

Registering with VIP Account Registration / Account Maintenance The ‘Locations/Contacts’ page is used to add additional account contacts to a vendor’s account Adding ‘locations’ to the account is where the following information is added: Purchase Order / fax information Remit-To Information Billing Contacts Fields such as ‘ address,’ ‘fax number,’ and ‘Remit-To information’ need to be accurate in order for vendors to receive their MFMP purchase orders and payments

Registering with VIP Account Registration / Account Maintenance The ‘Commodity Code Selection’ page allows vendors to select applicable commodity codes for the types of products and/or services offered While public notification / posting continues to be available, it is to a vendor’s advantage to register for applicable commodity codes Please note: Registration for commodity codes facilitates notification of available bid opportunities for vendors

Registering with VIP Account Registration / Account Maintenance When adding commodity codes, the ‘Search Commodity Codes’ function provides vendors with the ability to search by a keyword descriptor The system then returns a set of results that include the key word as part of the commodity code Vendors can simply select the applicable commodity codes and save the changes to their account While a vendor may provide “specific” products, sometimes a “general” search may be best. For example- in this scenario, the vendor searched by the word ‘desk’ to bring back a variety of results as selection options

Registering with VIP Account Registration / Account Maintenance Vendors also have the opportunity to complete registration for additional State Solicitation Tools such as “Sourcing” and “eQuote” The Sourcing Tool is used for formal bids (> $25,000) The eQuote Tool is used for informal bids (< $25,000) The MFMP team facilitates a separate, dedicated session to ‘Solicitations’ For vendors interested in attending a session on ‘Solicitations,’ upcoming Web meeting sessions will be posted on the ‘MFMP Vendor Meetings’ page of the MFMP Toolkit

Registering with VIP Account Registration / Account Maintenance The last steps in the Vendor Registration activity include: address confirmation Terms of Use Review / Acceptance Once these items are finished, the registration is complete, and a registration summary will be sent to the vendor’s account!

Vendor Summary Billing and Collections in VIP
Returning vendors can log into their account and access their ‘Vendor Summary’ page Navigating to the ‘Billing and Collections’ area provides vendors with a view of: Bill-To Contact Information Self-Reporting Summary (of last 3 reports) Consolidated Billing Invoice (CBI) Snapshot (of last 3 months)

Billing and Collections Navigation
Billing and Collections in VIP Billing and Collections Navigation This provides details of a vendor’s transaction fee reporting and payment account Vendors have the option to quickly navigate to: Submit a Report View Company Summary View Full CBI History View Self-Reporting History

Accessing CBIs / Submitting Reports in VIP
Billing and Collections in VIP Accessing CBIs / Submitting Reports in VIP Vendors can access individual Consolidated Billing Invoices (CBIs) by simply clicking on the links under the ‘CBI Snapshot’ area State Term Contract Vendors can also submit self-reports for any payments received on contracts

Example: Submitting a Transaction Fee Report
Billing and Collections in VIP Example: Submitting a Transaction Fee Report State Term Contract (STC) vendors are required to provide monthly reports for payments received; Non- STC vendors may have additional fees to report that were not included as part of a CBI To report for a specific month, a vendor can select from the ‘Report Period Selection’ box, and click ‘Add’ Pages have been simplified so that there is one field to be completed for fee-eligible payments Once fee-eligible payments have been entered, the vendor clicks ‘Continue’ to see a summary of the information entered and calculated

Example: Submitting a Transaction Fee Report
Billing and Collections in VIP Example: Submitting a Transaction Fee Report Automated calculation will show the resulting transaction fees due The vendor then clicks the ‘I Agree’ button to get a confirmation page and additional information about how to submit payment For vendors interested in attending a session on ‘Transaction Fee Reporting and Payment,’ upcoming Web meeting sessions will be posted on the ‘MFMP Vendor Meetings’ page of the MFMP Toolkit

Vendor Performance Information in VIP
Performance Tracking Vendor Performance Information in VIP Returning vendors can log into their account and access their ‘Vendor Summary’ page Navigating to the ‘Performance Tracking’ area provides vendors with a view of performance tracking inputs

Vendor Performance Information in VIP
Performance Tracking Vendor Performance Information in VIP Vendors are able to see: Rating Summary Rating Detail The Rating Scale that agency customers use when answering survey questions about the vendor’s performance 3.57 7637 8288 3.56 3.61 3.55

Additional Resources Where can I learn more?
Information will continue to be posted on the Vendor Information Portal (VIP) page on the MFMP Toolkit For technical questions concerning MFMP or the registration process, please contact Vendor Help at: or For questions about becoming a certified minority business enterprise (CMBE), please contact the Office of Supplier Diversity (OSD) at: General MFMP Contact information: Phone: Fax: Website: Hours: Monday – Friday, 8:00 a.m. – 5:30 p.m. EDT

How do I get on the “VIP List?”
Wrap-Up! How do I get on the “VIP List?” Vendors who are currently registered with MyFloridaMarketPlace do not have to re-register in VIP Current vendor registration information will be converted into the VIP system All vendors should confirm their current account information- make sure it is current!

Questions and Answers Vendor Information Portal
Thank You for your Participation Today!

MyFloridaMarketPlace Vendor Meetings

Similar presentations

Presentation on theme: "MyFloridaMarketPlace Vendor Meetings"— Presentation transcript:

Similar presentations

About project

Feedback

Log in

Auth with social network:

MyFloridaMarketPlace Vendor Meetings

Similar presentations

Presentation on theme: "MyFloridaMarketPlace Vendor Meetings"— Presentation transcript:

Similar presentations

About project

Feedback