1. State and Resource Provider Guide to Implementing EMAC
Course Administration and Overview

2. Introduction
The Emergency Management Assistance Compact (EMAC) is the nation’s most efficient, effective, and preeminent interstate mutual-aid system. EMAC complements national disaster frameworks, providing timely and cost-effective assistance to disaster-impacted states.
Requesting resources is made at the discretion of the affected state. Responding to a request for assistance is at the discretion of non-affected states.
Introduce yourself to the class.
When you have finished your introduction, invite the class to introduce themselves with the same information.

3. Introduction, cont.
This course, State and Resource Provider Guide to Implementing EMAC, was developed to supplement current EMAC training available through the Federal Emergency Management Agency’s Emergency Management Institute, an online overview, and the EMAC Advance Team (A-Team) Course available through states.
It is meant to give students intermediate-level training on EMAC.
Introduce yourself to the class.
When you have finished your introduction, invite the class to introduce themselves with the same information.

4. Introduction, cont.
During the course, participants review their state’s EMAC structure and processes and learn how to deploy state and local government assets, if applicable and according to memorandums of understanding and interstate laws.
Completion of the course will allow participants to identify different disciplines that their state can deploy and the importance of developing Mission Ready Packages (MRPs) for these disciplines.
The course also provides an understanding of how the national structure of EMAC supports events and how the reimbursement process works.
Introduce yourself to the class.
When you have finished your introduction, invite the class to introduce themselves with the same information.

5. Course Design Section 1 Section 2
This course will be delivered in four sections:
Section 1
EMAC and Our State
Section 2
Requesting State
EMAC and Our State – provides an overview of EMAC structure, mechanisms for deploying resources and information on personnel eligibility to deploy.
Implementation of the EMAC Process – Pre-disaster preparation, activation of resources, the request and offer phase, receiving resources from out of state (EMAC Response), and reimbursement by the requesting state.

6. Course Design, cont. Section 3 Section 4
This course will be delivered in four sections:
Section 3
Assisting State
Section 4
Course Summary
Implementation of the EMAC process – Pre-disaster preparation, request and offer for the Assisting State, resource activation and mobilization, deployment of resources, response considerations, demobilization of resources, and mission reimbursement.

7. Course Goal
The goal of the course is to prepare in-state agencies, organizations, or jurisdictions to request and receive or to provide EMAC support during an incident and to reinforce familiarity with state laws and EMAC procedures.

8. Course Objectives Upon completion of the course participants will:
Understand state structure of EMAC, including governance structure, functions, roles and responsibilities of EMAC components.
Demonstrate knowledge of legal foundations and procedures for intrastate and interstate (i.e., EMAC) mutual-aid.
Pre-identify critical resources available for deployment.
Understand kinds and types of resources that can be requested and deployed under EMAC and the importance of MRPs.
Understand how to prepare for, request, and receive resources from the state emergency management agency.

9. Course Objectives, cont.
Responsibilities
Importance
Understand responsibilities as resource or service providers when providing resources through the EMAC system.
Understand importance of building relationships between mutual-aid partners and the state EMA.

10. Course Materials Contents of this course include:
The Course Administration Guide contains instructions to administer the course. It includes guidance for those wishing to present the course, information for instructors, and checklists for preparing for the course.
The Instructor Guide contains basic information necessary for instructors to lead students through the course.
The Student Guide contains material to support student attainment of course objectives.
Course Presentations contain the same information as in the Student Guide as well as notes pertinent to the instructor.
Videos provide supplemental information to drive discussion and support learning.
Materials provided in this course serve as a template that EMAC Authorized Representatives and EMAC Designated Contacts from state emergency management agencies can use to train personnel on how the EMAC system is used within their home state.
Materials are designed to focus on implementing EMAC from state and local perspectives while allowing the state to customize course materials that are state-specific.
IMPORTANT NOTE You will need to update the Instructor Guide, the Student Guide, and Course Presentations with information specific to your state. Allow ample time between scheduling the course and conducting the course to update materials.

11. Preparing for the Course
Scheduling the course
Staff
Participants
Facilities
Coordinate with state training officer and ensure that facilities and equipment are available for the class date.
The state EMAC Coordinator and Designated Contact must work with their agency training staff to prepare and deliver this course.
Instructor(s) are primarily responsible for the delivery of course information and facilitation of activities. They must have extensive knowledge of the EMAC process within their state.
It is recommended that a course administrator should be available for the entire course. This person should handle all issues relating to facilities and materials.
The course targets state, local, and tribal partners who may be called upon during a disaster (as a service or as a deployable resource) or who may request resources during a disaster or emergency. States may choose to include non-governmental volunteer organizations and the private sector as well.
Course staff include instructors and administrators.
State, local and tribal partners.
May be conducted in a single classroom or have separate breakout rooms.

12. Preparing for the Course, cont.
Equipment
Materials
*STATE-SPECIFIC ENTRY*
These sections will need to be reviewed and updated with the noted information.
Text highlighted in grey will need to be replaced with specific information for the state in which the course is presented. Upon completion of the updates to the Instructor Guide and the Student Guide, instructors should review Course Presentations and update them with the same state-specific information inserted into the guides.
Typical A/V equipment, microphones and speakers.
Instructor Guide, Student Guide, and Course Presentations (includes two videos).

13. Preparing for the Course, cont.
Materials must be reviewed and updated in advance of the course
For Example
Use relevant state information in sections labeled *STATE-SPECIFIC ENTRY*
Within our state, EMAC is implemented by [name state director/agency].
EMAC authorized representatives (ARs) are [name those individuals].
*STATE-SPECIFIC ENTRY*
These sections will need to be reviewed and updated with the noted information.
Text highlighted in grey will need to be replaced with specific information for the state in which the course is presented. Upon completion of the updates to the Instructor Guide and the Student Guide, instructors should review Course Presentations and update them with the same state-specific information inserted into the guides.

14. Preparing for the Course, cont.
Course Schedule
A sample course schedule is provided in Appendix A.
Break Times/Meals
Instructors and administrators will determine appropriate meal and break times.

15. Course Checklists Appendix B contains useful checklists
1-3 months before course date
1 week before course date
1 day before course date
Day of training
Review Appendix B for a checklist of duties and responsibilities to be addressed in advance of course delivery as well as on the day of the course.

16. Course Videos
Appendix C contains information on inserting course videos into the presentation
There are two videos provided as part of the course:
Mission Ready Package Development (5 Minutes)
Pre-Deployment Briefing (6 ½ Minutes)

17. Course Overview Section 1 Section 2 Section 3 Section 4
This course is designed to be delivered in four sections
Section 1
EMAC and Our State
Section 2
Requesting State: Implementation of the EMAC Process
Section 3
Assisting State: Implementation of the EMAC process
Section 4
Course Summary
Activation and mobilization is the process of alerting the resource to let it know a potential mission is being evaluated and then notifying mission personnel that they will be deploying on an EMAC mission.
Provides an overview of state EMAC structure, mechanisms for deploying resources and information on personnel eligibility to deploy.
Pre-disaster preparation, activation of resources, the request and offer phase, receiving resources from out of state (EMAC Response), and reimbursement by the requesting state.
Pre-disaster preparation, request and offer for the Assisting State, resource activation and mobilization, deployment of resources, response considerations, demobilization of resources, and mission reimbursement.

18. Course Overview, Section 1
EMAC and our state 1
Provides an overview of the state EMAC structure listing primary EMAC contacts and key state staff.
Describes state policies and procedures enabling deployment of resources and the legal protections provided to deploying personnel.
Defines eligibility to deploy as an “agent of the state.”
Governor
State Director (Authorized Representative)
EMAC Authorized Representatives assigned by State Director
EMAC Designated Contact/EMAC Coordinator 2 3
In all states the law states that the state emergency management agencies will implement EMAC on behalf of the governor.
The law then designates the state director of emergency management with member state responsibilities, including establishing procedures, designating personnel to implement EMAC, ensuring availability of all resources in the state to be deployable through EMAC, and providing training and exercises on EMAC to ensure readiness of the system.
EMAC language is very broad, enabling a state to make full use of any resource, commodity, or service.
Deployable resources must be “agents of the Assisting State.”

19. Course Overview, Section 2
Requesting State: Implementation of the EMAC process 1
Pre-disaster preparation requires gap analysis and pre-scripting mission requests.
Activation of resources occurs at the state EOC and requires a governor’s declaration of emergency.
Request and offer talks about the state policies and procedures governing resource request flow from local to state EOC.
Staging Area
FED Agencies
Local EOC
State EOC
FEMA
Requests
Mob Center
Resources 2 3
Command Post
A Requesting State’s first steps should take place long before a disaster happens. Establishing preparedness measures such as developing or updating local emergency operating procedures, including logistics and resource management policies and procedures, is critical to organizational disaster readiness.
Pre-scripted missions such as Incident Management Teams (IMTs), Urban Search and Rescue (USAR) teams, and Patient Evacuation Teams under emergency support function (ESF) #1 are all examples of specialized resources that may be pre-identified as a response need through gap analysis or past disaster events in the area.
At the operations level of a disaster response, requests are made for the needed resources all the way up through the state EOC. A governor’s declaration of emergency or disaster is the first step in the activation of EMAC.

20. Course Overview, Section 2, cont.
Requesting State: Implementation of the EMAC process
Receiving resources from out of state (EMAC Response) covers the processing centers or staging areas needed to accept the incoming resources and the support which is provided to resources in our state.
Reimbursement by the Requesting State defines the process and timelines used by receiving states when seeking recovery of costs.
Resource processing center is a generic term for a designated area to process resources as they arrive to provide support and assist those resources in demobilization when their mission is completed. Similar to logistics staging areas (LSAs), resource processing centers serve to coordinate and track incoming and demobilizing resources in an impacted state.
As mutual-aid resources and staff arrive at the incident, it is important for you, the requesting State or agency, to have a plan for supporting their stay and operations.
The standard EMAC reimbursement process is initiated when deployed personnel submit documentation for travel and other expenses to the resource provider for payment. The process ends when the Requesting State reimburses the Assisting State.
The standard EMAC reimbursement timeline for resource providers, Assisting States, and Requesting States is 45 days for each review cycle. Timely processing by all parties is critical to the success of interstate mutual aid.

21. Course Overview, Section 3
Assisting State: Implementation of the EMAC process 1
Pre-disaster preparation involves development of Mission Ready Packages (MRPs) and protocols and procedures for deploying personnel out of state.
Request and offer for the Assisting State addresses your state’s policies and procedures for filling a resource requests. 2
Pre-disaster preparedness is just as crucial for the Assisting State as for the Requesting State. Resources from an Assisting State should develop Mission Ready Package’s (MRPs) and establish policies and procedures for mission deployment as they pertain to both intrastate and interstate mutual aid.
Once the Requesting State’s EMAC authorized representative has identified that EMAC will be the source of the request, the Requesting State communicates the request for assistance to potential Assisting States using the EMAC Operations System. Potential Assisting States assess their own risk level, and, if able, use their in-state EMAC activation protocols to contact the in-state resource provider to determine their ability to assist.

22. Course Overview, Section 3, cont.
Resource activation and mobilization is the process of alerting the resource to let it know a potential mission is being evaluated and then notifying mission personnel that they will be deploying on an EMAC mission.
Alert
Local or state EOC contacts team leaders of a potential mission:
Activate
Local or state EOC contacts team leader, confirms need for resource, and gives mission orders describing assignment and time estimated for the mission:
Deploy
Team leader has received all mission-order information from the requester, inspected all equipment and staff for operational readiness, and assured mission safety measure.
Activation and mobilization is the process of alerting the resource to let it know a potential mission is being evaluated and then notifying mission personnel that they will be deploying on an EMAC mission.
Team leader contacts team members and notifies of alert status
Team members stand by, ready to activate
Team leader begins a readiness checklist for inspecting equipment and commodities
Team leader contacts team members, notifies them of activation, informs them of mission information, and instructs them to meet at rally point
Team arrives at a rally point, conducts final inspection of equipment and commodities and is given full mission briefing by team leader

23. Course Overview, Section 3, cont.
Deployment of resources covers liability protections afforded by EMAC to deployed resources, communications between deployed personnel and home and requesting states and required personnel accountability reports.
Response considerations speaks to operational control versus command and control of deployed resources and accountability.
When deploying through EMAC, the official mission begins when the resource leaves its duty station and is en route to the requesting State. All personnel time, mission expenses, equipment use, and expendable logistics used are those that have been agreed upon by the requesting and assisting states in the REQ-A.
This also means that the liability of mission personnel and equipment actions now falls on the Requesting State during deployment. This is covered in the EMAC Articles of Agreement, Article VI: Liability:
A daily check-in or personnel accountability report (PAR) with the home-state EMAC coordinator provides tracking and verifies the team is safe every 24 hours. The daily PAR also provides the home-state EMAC coordinator with information on the mission and allows him or her to make changes to the REQ-A if the mission scope or location has changed.
interstate mutual-aid resources deployed under EMAC will be under the operational control of the Requesting State and local organization in which they are assigned for that mission. However, said resources are ultimately under the command and control of their home state should they need to be recalled for any reason.

24. Course Overview, Section 3, cont.
Demobilization of resources discusses the importance of pre-planning the demobilization process.
Mission reimbursement illustrates the requirements for reimbursement for individual deployed personnel, resource providers, and the assisting state. Eligible and ineligible costs are outlined.
According to NIMS guidance, planning for demobilization should begin at the same time as mobilization. By pre-planning the demobilization process for the mission, it is less likely something important will be missed when the mission is over and when responders are enthusiastic about returning home.
Reimbursement is the repayment for expenses incurred to support a Requesting State through the EMAC system. Timely processing by all parties is critical to the success of interstate mutual aid.
If it is on the Mission Order Authorization Form or REQ-A, you need a receipt to be reimbursed. If it is not on mission documentation, you may not be reimbursed. If in doubt, notify your team leader or home state emergency management agency for guidance.
Keep all receipts and keep good records.
Keep receipts for flight information, lodging, equipment repair, fuel, and meals (unless per diem is specified on mission documentation). If you are not certain, keep the receipt.
Keep records, including mileage log (if you are driving), labor and/or time sheets, equipment, meals provided some times but not every day, etc.

25. Course Overview, Section 4
Restates the objectives that participants have accomplished:
Understand the state structure of EMAC, including governance structure and functions and roles and responsibilities of EMAC’s various components.
Demonstrate knowledge of legal foundations and procedures for intrastate and interstate (i.e., EMAC) mutual-aid deployments.
Pre-identify critical resources that may be required in their jurisdiction based on hazard and risk assessment and historical disaster data.
Understand kinds and types of resources that can be requested and deployed under EMAC and understand the importance of MRPs.
One of the most frequently asked questions is also the simplest to answer: “Can I deploy though EMAC?” The answer is twofold:

26. Course Overview, Section 4, cont.
Understand how to prepare for, request, and receive resources from the state emergency management agency; how resource requests are handled within the state; and how the state uses EMAC to identify and receive resources not available in-state.
Understand their responsibilities as resource or service providers when providing resources through the EMAC system, including how to prepare for an EMAC mission, responsibilities while on the mission, and reimbursement responsibilities.
Understand the importance of building relationships between mutual-aid partners and the state emergency management agency.

27. Thank You!
Course Administration and Overview