1. Overview of…
Business Letters

2. Overview of Letter Parts
Letterhead
Date
Letter Address
Salutation
Body
Complimentary Closing
Writer’s Name and Title
Reference Initials

3. Spacing Requirements
Double Space (DS) – This means to strike the Enter key twice. This will provide 1 blank line between parts of the letter.
Quadruple Space (QS) – This means to strike the Enter key four times. This will provide 3 blank lines between parts of the letter.

4. Date and Letter Address
Date letter is mailed
QS below date
Include personal title
Letter address
Person who receives the letter
Include personal title
One space before Zip Code
One space before Zip Code

5. Salutation Salutation Punctuation Salutation is the greeting
Mixed punctuation requires a colon after the salutation and a comma after the closing
Open punctuation requires no mark following the salutation or closing

6. Proper Salutations To Whom it May Concern Dear title and last name
If you don't know a reader's gender use a salutation, such as "To Whom it May Concern”
Dear title and last name
Standard letter address
Use professional titles (Dr., Rev.) or personal titles (generally Mr. or Ms.)
Example: Dear Mr. McDonald:

7. Letter Parts Body Complimentary closing Writer’s name and title
Body is the message
Complimentary closing
The complimentary closing is the closing of the letter
Writer’s name and title
QS below complimentary close
Reference initials
Initials of the typists in lowercase

8. Block Letter Style
All lines begin at left margin
Default side margins

9. Print Preview Shows how a document will look when it is printed
Use it to check the placement and format of the letter before printing

10. Steps to Creating a Letter
Key the letter
Use correct spacing between parts
Correct errors
Check the letter using the Spelling and Grammar Tool in the Review Tab
Use Print Preview to check placement
Print, proofread, edit if necessary

11. Resources http://www.kent.k12.wa.us/KSD/KR/WRITE/LETTER/index.html