1. Facilities Development Division California’s Building Department for Hospitals
Paul A. Coleman, Architect, Deputy Director
Gary Dunger, Fire Marshal, Manager eServices
Roy Lobo, Ph.D., S.E., Principal Structural Engineer
Gordon Oakley, Fire Marshal, Deputy Division Chief
Chris Tokas, S.E., Deputy Division Chief
Glenn Gall, Supervisor, Building Standards Unit
Nanci Timmins, Fire Marshal, Chief Fire Life Safety Officer
CHA Update
August 9, 2016

2. The Refund Check

3. FDD Revenues, Expenditures, and Budget

4. FDD Income

5. Invoicing and Project Closure

6. Invoicing and Project Closure

7. FDD Income and Expenses

8. FDD Income and Expenses

9. FDD Expenditures FY 2015/16

10. FDD Org Chart
Convert to
SSM III

11. Method of Submittal

12. Method of Application Submittal
Paper
Electronic
12.6%
87.4%

13. Method of Plan Review Submittal
13%
87%

14. xBP

15. eCheck List

16. eTIO

17. eOTC

18. eOTC

19. eOTC

20. eCPR
Auto Codes e

21. eRAD

22. Relocations Update

23. Relocations Update Sacramento Warehouse
Target move date late 2016 or early 2017
Lease signed
CDs to begin soon
TI work includes
Electrical and data
Additional racks
Electrical connection for fork lift charger
3 – 16,000 cfm min. evaporative coolers for warehouse
2 – 100,000 btuh min. space heaters for warehouse
Supervisor space in office

24. Relocations Update Los Angeles Office
Target move date unknown at this time
Possible locations at 7 buildings
6 downtown LA and 1 in Pasadena
DGS currently negotiating with building owners/managers

25. Plan Review and Field Performance Update
Facilities Development Division California’s Building Department for Hospitals
Plan Review and Field Performance Update
CHA Update
August 9, 2016

26. Workload in Construction Values 2012+
63%

27. FDD Workload Comparison
50% construction cost escalation
minus15% code escalation = 35%

28. Filling FDD Vacant Positions
Are the duties essential/statutorily required?
If no, what is the compelling justification, if any, to fill the position?
If yes, can the workload be absorbed by other staff in the unit/region?
If no, can the work be shifted to another region/unit?
If no, can the position be filled with Temp, Limited Term, etic?
If no, fill the position

29. Workload in Construction Values for projects in Collaborative Plan Review - Custody Status

30. No. of Reviews 2nd Qtr. 2016 ≈ 63 reviews/day 64% 67% 36% 33%
1st Qtr Numbers

31. No. of Reviews Year 2015 ≈ 64 reviews/day ≈ 61 reviews/day
63%
64.6%
37%
35.4%
≈ 64 reviews/day
2014 Numbers
≈ 61 reviews/day

32. Project Plan Review Data Analysis 2nd Qtr. 2016
69% of the Plan Reviews are completed w/in 21 days or less
92% of the PAD Reviews are completed w/in 21 days or less
Or 40% of Office Plan Approval
Reviews
S=567 or 14% of All Projects

33. Workload Summary/Performance

34. Workload in Construction Values for projects in the Plan Review State
Meeting with client required

35. Number of Permits – 4th Qtr. 2010 thru 2nd Qtr. 2016
Statewide combined Office and Field Number of Permits Issued by Quarter
724
577
With SB 1838 Permits
Without SB 1838 Permits

36. Workload in Construction Values for projects in Construction - % Completion
53%
35%
12%
50%
36%
14%
(1st Qtr Numbers)

37. Number of SB 1838 Projects – 2nd Qtr. 2016
Statewide Number of SB 1838 EXEMPT Projects Approved by Quarter
113 46

38. Workload in Construction Values for projects in Pending Construction State By Region

39. FDD Objective #3 for 2015
70%
95%
49%
96%

40. Workload in Construction Values for projects in the Closure State By Region

41. Workload in Construction Values for projects in the Closure State By Region

42. Invoicing and Project Closure

43. Invoicing and Project Closure

44. New HBSB Committee
Dave Mason

45. Seismic Compliance Update California Hospital Association 8/9/2016

46. Structure Performance Categories
* Based on 2001 Hospital Survey Results based on hospital “self-report” and then “state-of-the-art” FEMA 178 standards from 1996
** SPC-5 includes buildings currently under construction
For SPC - "Not Assigned" is for non-building structures such as equipment yards, cooling towers etc that are still under construction

47. Hospital Seismic Compliance to Date
248
8/9/16
1065 Buildings 81.1%

48. SPC History ~ 3 years

49. SPC -1 Buildings = 248 SPC-1 Buildings with Approved SB 90 Extensions
178
SPC-1 Buildings with only SB 1661/AB2557/SB81 Extensions 26
SPC-1 Buildings with only SB 306 Extensions
SPC-1 Buildings with only SB 499 Extensions 1
SPC-1 Buildings that currently have an extension
231
SPC-1 Buildings that do not have any extension
beyond 2013* 17
Total
248
*No acute care services – some of these building have removal-of-acute-care-services projects – all have been sent a letter urging removing building from inventory.

50. SPC-1 Buildings with Extensions beyond 1/1/2013 = 231
SPC-1 Buildings with expired SB 90 Extensions 6
SPC-1 Buildings with expired SB 1661 Extensions 26
SPC-1 Buildings with expired SB 499 Extensions 1
SPC-1 Buildings that have expired extensions 33
SPC-1 Buildings with expired extensions that have
occupancy/construction final
- 32
Remaining*
* Has project in OSHPD/FDD for removal-of-acute-care-services from this building.

51. SB90 Extensions (178 – 10 with CO/CF = 168)

52. SB90 Milestone Reminder Letters
For the active 168 extensions over 78 facilities:
Sent missed milestone letters in 2015 for 34 facilities
Sent missed milestone letters in 2016 for 29 facilities
New set of letters under preparation.

53. Nonstructural Performance Categories
***Includes buildings under construction, tunnels and equipment yards
For NPC - "Not Assigned" are for buildings and nonbuilding structures either under construction or where the nonstructural performance category has not been verified

54. NPC History ~ 3 years

55. 2016 SB499 Report Timeline
Building Inventory/SB499 Preparation Letter – 6/29/16
Building Inventory/SB499 Preparation Reminder Letter – 7/25/16
Building Inventory Revisions cutoff deadline – 7/29/16
Release of Online Report with passwords – 8/26/16
Online Report Reminder Letter – 9/26/16
Online Report Warning Letter – 10/17/16
Online Report submittal deadline – Tuesday, 11/01/16
OSHPD Website Final Report posting deadline 2/01/17

56. SPC-4D Added SPC-4D page to OSHPD website with:
Final Express terms
Detailed Flowchart
Guidelines for submitting prior to 1/1/2017
MTCAP Comments and Process
29 meetings (not counting repeats) to date.
So far 8 projects submitted for SPC-4D upgrade and 14 for comprehensive data collection programs.
1 building retrofit concept to SPC-4D accepted by Seismic Compliance Unit.

57. Redesigned Seismic Compliance Webpage

58. Redesigned Seismic Compliance FAQ

59. Revised Hospital/SNF Information Site
FDD Home Page
What’s New?

60. Searchable!
Enter key words to shorten list
Click facility # to see site plan
Click facility name to see building list, SPC/NPC rating etc.

61. Example of Hospital Info
All links are functional as in the Google Earth application

62. Supervisor HFR, Seismic Compliance Unit
Contact Information:
Hussain Bhatia
Supervisor HFR, Seismic Compliance Unit