1. Business Conversation for a Mechanical Engineer
Якушко К.Г.- к.п.н., ст. викл. к – ри англійської мови для технічних та агробіологічних спеціальностей

2. Plan:
1. Formal and informal letters. 2. Formal letter style. 3. Informal letter style. 4. Structure and contents.

3. REFERENCES
oppe/Varkki/layout/content_of_a_formal_ letter.html
help/letter-formats-block-modified-block- and-semi-block
en11lett-e3-f-writting-letters

4. Formal and informal letters1
are written for a variety of reasons – e.g. to present information, to make an application, to recommend someone or something, to complain, to apologise, etc.
INFORMAL LETTERS
are written for similar reasons but are usually written to people you know but in differ language to be used

5. Formal letter style

6. Informal letter style

7. Structure 1

8. Structure 2

9. Structure and contents 3
Return Address
If your stationery has a letterhead, skip this. Otherwise, type your name, address and optionally, phone number. These days, it's common to also include an address.
Date
Type the date of your letter two to six lines below the letterhead. Three are standard.
Reference Line
If you're replying to a letter, refer to it here.
For example, Re: Your letter dated 1/1/200x.
Special Mailing
Notations
Type in all uppercase characters(AIRMAIL,
SPECIAL DELIVERY,CERTIFIED MAIL
On-Arrival Notations
Notes on private correspondence PERSONAL
CONFIDENTIAL

10. Structure and contents 4

11. Structure 3 Inside Address
Type the name and address of the person and/or company to whom you're sending the letter, three to eight lines below the last component you typed. Four lines are standard. If you type an Attention Line (7), skip the person's name here. Do the same on the envelope .
Attention Line
Type the name of the person to whom you're sending the letter. Do the same on the envelope.
Salutation
The recipient's name here. Type Mr. or Ms. [Last Name]to show respect, but don't guess spelling or gender.
Subject Line
Type the gist of your letter in all uppercase characters, either flush left or centered. Be concise on one line
Body
Type two spaces between sentences. Keep it brief and to the point.

12. Structure and contents 8

13. Structure 4 Complimentary Close
What you type here depends on the tone and degree of formality.
Signature Block
Leave four blank lines after the Complimentary Close (11) to sign your name.
Identification Initials
If someone typed the letter for you, he would typically include three of your initials, then two of his or hers in all lowercase characters. If you typed your own letter, just skip it since your name is already in the Signature Block (12)
Enclosure
Notation
. Type the singular for only one enclosure, plural for more. If you don't enclose anything, skip it.
cc:
Stands for courtesy copies (formerly carbon copies). List the names to whom you distribute copies
Structure 4

14. Contents 1 (Complimentary Close)
Respectfully yours (very formal)
Sincerely (typical, less formal)
Very truly yours (polite, neutral)
Cordially yours (friendly, informal)

15. Contents 2 (Signature Block)
Sign your name exactly as you type it below your signature:
John Doe, Manager
P. Smith Director, Technical Support
R. T. Jones - Sr. Field Engineer

16. Contents 5
1.Start with brief paragraph that tells exactly why you are writing.
2.The second paragraph would tell why you want these brochures and makes the letter more interesting for the reader.
3.The final paragraph would thank the person for considering the request
4.The letter must then be signed personally (in ink) at the bottom and the usual way is to use Yours faithfully.
5. It is very important to have no spelling mistakes. This shows the person receiving the letter that some real care and thought has been put into the writing of the letter.

17. Contents 4 (BEGINNING A LETTER)
With reference to your advertisement in…(name of newspaper, etc.) of…
( date)
Посилаючись на Ваше
оголошення в ... ( назва газети) від...(дата)
I’m writing in reply to your advertisement in… …(name of newspaper, etc.) of… ( date)
Пишу у відповідь
на Ваше

18. Contents 6 (Request for appointment)
…would be glad of the opportunity to meet you on ( date)
…at some time during the visit
... буде радий можливості зустрітись з Вами (дата)
....в будь- який час протягом візиту
…we would greatly appreciate it if you could find a suitable time to meet…
... Ми б були дуже Вам вдячні якщо Ви знайдете час зустрітись з...

19. Contents 7 (announcing new information)
We wish to notify you that…
Ми бажаємо сповістити Вам,що...
We are writing to inform you that….
Ми пишемо, щоб повідомити Вам про те , що…

20. !!!!!!!!!
CONCLUSION
It is important to know about business letter styles, their structure and content! A
TASK
Apply them in your own speech to become qualified mechanical engineer!