1. College of Computer Sciences & Information Technology
King Faisal University
Student Advising 2016

2. outline Motivation Mission & Vision ABET SAC hierarchical diagram
Advisers Roles
Student Role
Supporting Materials
Final Notes
Previous Experience
Q/A

3. Motivation
The Academic Advising is an important unit at the higher education systems.
It is a process to guide the students and exchange academic progress between the Adviser and the students.
The student is in urgent need to find out how to identify the right choice that suit his/her ambitions
The role of academic Adviser is to guide the student through sharing ideas and discus the options that make things easier to the student(s)!
The process of advising serves as an early warning system!

4. Motivation
The Vision
Student with high level of academic and psychological stability.
The Mission
Create a vibrant and effective relationship between the students, our college and the academic environment by providing the necessary resources and the ideal expertise for optimum academic advising.
ABET
GENERAL CRITERION 1. STUDENTS
... Students must be advised regarding curriculum and career matters.

5. outline Motivation Mission & Vision ABET SAC hierarchical diagram
Advisers Roles
Student Role
Supporting Materials
Final Notes
Previous Experience
Q/A

6. Students Advising Committee SAC
CS SAC
Dr. Abdullelah Algosibi
Male Sections:
5 Advisers
Female Sections:
4 Advisers
IS SAC
Dr. Abd Elgafar Ali
CN SAC
Mr. Moahmmed Algwanim
3 Advisers
0 Advisers
Academic Affairs
General SAC
12 Advisers
10 Advisers
Students (Around 860)

7. outline Motivation Mission & Vision ABET SAC hierarchical diagram
Advisers Roles
Student Roles
Supporting Materials
Final Notes
Previous Experience
Q/A

8. Advisers roles
Provide advising hours for academic advising activities.
Bring student attention to the some academic polices and dates such as course registration, course dropping, academic and behavioral issues, and academic warning.
Approving course registration, course or semester withdrawal.
Developing a plan for early detection of potential failing students and helping them to overcome failures e.g. refer them to good online reference.
Supervising outstanding students and proposing to them what could lead them to further success e.g. outstanding students in some skills may register graduate level course, meet with professor who share same interest, register course in different college.

9. Advisers roles
Guide the students to attend college activities and update them about their schedule.
Maintain SAC polices.
Help students to overcome and pass their psychological, personal, family, social, economical problems with appropriate university’s parties.
Submit a report at the end of each semester, for direct committee, about what has been accomplished with the students (Week 12).
Respect the students’ privacy.

10. Students roles
The Adviser is your first contact. S/he is your voice in department/college.
Students can ask his/her adviser for a meeting regarding any issues especially at the period of registration and/or dropping courses/semester.
Prepare graduation plan, in cooperation with the adviser.
It is an important reference that allows student and the adviser to have a concrete vision about graduation time.
It includes the student’s study plan.
Know the advising hours for the Adviser and should adhere them carefully.
Specify and record all questions or inquiries before meeting with Adviser in order to save time of the Adviser.

11. Students roles
Introduce accurate information and/or data related to the topic or agenda of the meeting with an adviser.
Review carefully the college rules that includes all requirements and write notes for any point he/she would like to ask about.
The student should consult the adviser regrading his/her academic targets and aims.
Meet the minimum advising requirements and keep records for each meetings.

12. outline Motivation Mission & Vision ABET SAC hierarchical diagram
Advisers Roles
Student Roles
Supporting Materials
Final Notes
Previous Experience
Q/A

13. Supporting Materials
Student Advising Committee provides some materials to facilitate the advising process. The materials are:
Study Plans
Advising Roadmap
Self-Evaluation form for Student Advising
Important forms
Advising Flowchart

14. Supporting Materials
Student Advising Committee will provide the study plans for the General level, CS Program, IS Program, and CN Program.
Study Plans:

15. Supporting Materials Advising Roadmap,
A visual guide that state the key important dates for advising.

16. Advising Roadmap Key Week 1 Check KAPP for: Performance check
Discuss registration
Postponed study (Optional) /01/2016
Week 6
Drop a course /02/2016
Week 11
Early registration
Check KAPP /04/2016
Week 7
Week 12
Week 2
Week 8
Week 13
Week 3
Week 4
Week 9
Week 14
Week 10
Drop a semester /04/2016
Week 5
Week 15
Key
Adviser Form
Self Evaluation Form
Check KAPP
Adviser Report
SAC Report

17. Task 1 (weeks 1 & 2)
The required tasks from the advisers in week 1 and week 2 are:
Check KAPP
Performance Check, mainly the core courses: 1) Introduction to Computing. 2) Fundamentals of IS. 3) Fund. of Programming.
Discuss Registration
Postponed study (optional)
Student should the adviser his/her self evaluation form.
Student should fill form 13 in case of postponed study and the adviser
should sign the form.
Advisers should fill the adviser’s form, save it as a record and
it to the student. The name of the saved adviser’s form should be:
StudentNumber_Y_S_W.

18. Self Evaluation Form
Student’s details

19. Adviser Form Student Info Advice details Visit Information
Adviser details

20. Regulations
To postponed study (till week 2) or withdraw (from week 3) the underneath form should be filled:
For more details, please review the withdrawing and postponed regulations for KFU (المواظبة والاعتذار عن الدراسة).

21. Task 1 (weeks 1 & 2) The deadline to accomplish task 1 is 23/01/2016.
An statistical report should be submitted to confirm the details
and number of students that are met by the adviser and number of
students postponed study, students in warnings or less than 2.5.
The report should be submitted by the end of week 3.

22. Task 2 (weeks 3 to 6)
The required tasks from the advisers by the end of week 6 are:
The student should fill the self evaluation form and it to the adviser.
Discuss with the students who want to drop a course and mainly who their academic load will drop accordingly to less than 12 hours. The advisers need to explain to the students the consequences of the dropped course (the dropped course may have affect on 1- Co-op training, 2- Project proposal or 3- Graduation)
If the adviser agreed, the student should fill form 6 and be signed by the adviser.
Advisers should fill the adviser’s form and save it as a record and it to the student. The name of the saved adviser’s form should be: StudentNumber_Y_S_W.

23. Regulations
To drop a course or more the underneath form should be filled:
For more details, please review course dropping regulations (الحذف والإضافة).

24. Regulations The academic load according to KFU academic system:
For more details, please review the academic system for KFU (نظام الدراسة).
المعدل التراكمي
عدد الوحدات الدراسية
للنظام الفصلي
للنظام السنوي
أقل من 2من5
12 وحدة كحد أقصى
20 وحدة كحد أقصى
من 2إلى أقل من 2.5
15 وحدة كحد أقصى
25 وحدة كحد أقصى
من 2.5 إلى أقل من 4
19 وحدة كحد أقصى
35 وحدة كحد أقصى
من 4 فأكثر
23 وحدة كحد أقصى
40 وحدة كحد أقصى

25. Regulations
The academic load according to CCSIT proposed academic system:
CCSIT defines 2.5 as a minimum CGPA to register for 12 hours as academic load per semester.
المعدل التراكمي
عدد الوحدات الدراسية
للنظام الفصلي
أقل من 2.5من5
12 وحدة كحد أقصى
من 2.5إلى أقل من 4
16وحدة كحد أقصى
من 4 فأكثر
19 وحدة كحد أقصى

26. Task 2 (week 3 to 6) The deadline to accomplish task 2 is 25/02/2016.
An statistical report should be submitted to confirm the details
of students that are met by the adviser, who dropped their
courses and their loads become less than 12 hours. The form Should be
submitted by the end of week 8.

27. Task 3 (week 3 to 10)
The required tasks from the advisers by the end of week 10 are:
The student should fill the self evaluation form and it to the adviser.
Discuss with the students who want to drop the semester and inform them about the consequences in graduation delay.
If the student meet the regulations and the adviser agreed, the student should fill form 13 and be signed by the adviser.
Advisers should fill the adviser’s form and save it as a record and
it to the student.
The deadline for dropping a semester is: 10/04/2016.

28. Task 4 (week 11)
The required tasks from the advisers by the end of week 11 are:
The student should fill the self evaluation form and it to the adviser.
Discuss with the students for early registration.
The adviser should check the study plan according to the needs.
Set the recommended courses in the KAPP system.
Advisers should fill the adviser’s form and save it as a record and
it to the student.

29. Task 5 (week 12)
The required tasks from the advisers by the end of week 12 are:
The advisers should provide statistical records and the details for the students who are:
in warnings
dropped the semester
failed in the core courses
their academic load less than 12 hours
the students who spent 4 years or more in CCSIT
their CGPA above 4.5
their CGPA increased by 0.5 or more

30. Supporting Materials Advising Flowchart,
A visual guide that shows, in simple steps, when the students must contact an adviser.

31. Student Advising Flow Chart

32. outline Motivation Mission & Vision ABET SAC hierarchical diagram
Advisers Roles
Student Roles
Supporting Materials
Final Notes
Previous Experience
Q/A

33. Final Notes
KFU account is the primary and official communication channel between faculty members and students.
Advising must be documented.
The “Supporting Materials” and other handouts will be sent by .

34. Previous Experience
Yes, the advising may start a spark in a student life!
A student may shift forever if the right advice at the right time delivered!
Before end, here are some real stories happened with some faculty members in CCITS!

35. Thank you!
Q/A