2. VMS
Trainer: Julie Gabhart

3. VMS HUD VMS Reporting Rules VMS Gather VMS Reports
VMS to GL Balancing Tool

4. HUD VMS Reporting Rule ‘Hybrid’ reporting rule:
Only report HAP/URP paid in month
But report in VMS to month in which expense was incurred (accrued)

5. HUD Changes to VMS Summary of the changes:
The HUD changes to VMS include the addition of new voucher types.
Summary of the changes:
Types for vouchers from RAD conversions to Project-based Vouchers (PBV)
Types for the Moving To Work (MTW) program
Changes for the Reporting of Disaster Vouchers
For full details on the changes please refer to the VMS Manual on the HUD Portal

6. Setting up new VMS Types
The new VMS Types are available in Project Setup

7. Month HAP Transaction Flow
HAP transactions
Incur and pay HAP liabilities
Hold payments
Adjustments to payments
VMS reporting is a snapshot of the flow
Unrecorded transactions get picked up the following month!

8. Take the Snapshot
The VMS Reporting Window is open from the 4th – 22nd each month. Don’t wait to report. Any adjustments will get picked up in the next submission cycle.
Step 1 – Gather
Step 2 – Print Reports
Step 3 – Key in VMS website

9. Non VMS Transactions Shelter Plus Care HAP/URP Mod Rehab HAP/URP
Outgoing Portable Admin Fees
* Transactions for projects that have a blank or Non-VMS type in Project Setup

10. New VMS Module Screen
Same but different!

11. The Reconciliation Report

12. VMS Data Entry Report

13. Prior Month Correction Report

14. 12-Month Cumulative Report
This report allows you to print cumulative month totals to review and correct VMS HUD website entries.

15. VMS to GL Balancing Tool
Balance VMS to General Ledger to confirm a variance of less than 3%.

16. VMS Manual Adjustments
For converting and migrating clients, allows you to create multiple adjustments from one screen.

17. Turning On the New VMS Complete the Training
Enter “Turn On New VMS” in the subject line
Confirm to us in the that you have completed the training
Once we receive your request and confirmation we will turn on the new VMS after business hours and send you a confirmation
The new VMS will be available for use the next business day

18. Questions?
Julie Gabhart