1. UW SYSTEM AND INSTITUTION LEADERSHIP Administrative Hiring Practices Presented by Shenita Brokenburr, Ph.D. UW System Human Resources August 30, 2017

2. Overview Administrative Hiring Practices
Background: Regent Policy Documents
UW Senior Leadership Search Protocols
Chancellor Applicant Pool Analysis ( )
Opportunities for Process Enhancements
Discussion

3. Policy Background Regent Policy Document 6-4: Board of Regents
System President
Chancellors
UW System Senior Leadership
Senior Vice Presidents
Vice Presidents
General Counsel
Chief Audit Executive
Interim appointees
Regent Resolution 9950: Authority Delegated to Chancellors
Provosts
Vice Chancellors
Establishes the protocol and authority of the Board of Regents to appoint: president, chancellor, UW System leadership positions (Senior Vice Presidents, General Counsel Chief Audit Executive and Interim Appointments.

4. Policy Statement Regent Policy Document 6-4:
The University of Wisconsin System Board of Regents considers the selection of the System President and UW institutional Chancellors to be among its most important duties and maintains a strong commitment to the principles of inclusivity and consultation with institutional and community representatives.
The UW System Board of Regents considers its most important duties the selection and appointment of the UW System President and Institutional Chancellors and maintains a strong commitment to inclusivity and consultation with institution and community stakeholders.

5. UW System Senior Leadership Search Protocol All UW System Senior Leadership searches typically have these in common*
Committee Structure**
Search Phases
Phase I: Pre-Search/Initiation
Phase II: Search
Phase III: Screen
Phase IV: Selection
*For System President, search process is not prescribed
**Committees not required for Interim Appointments

6. UW System President Search Protocol
Regent President/Vice President Consult on process
Search Protocol used for current UW System President:
Two Committee Structure
UW System President Regent Selection Committee (six Regents)
UW System President Search and Screen Committee (17 members, Chaired by Regent)
UW System President Search and Screen Committee
Video listening sessions
Position description and recruitment strategies
Candidate pool analysis, select semi-finalists, conduct interviews
Recommend potential finalists to Regent Selection Committee
Executive Search Firm
Active engagement and collaboration
Search and Screen Committee: Regents (9 including 3 emeriti); Senior Leadership (4, Chancellor, Provost, Vice Chancellor, UWS Officer)
2 faculty, 1 academic staff, 1 university staff, 1 student.
Video listening session: Search and Screen Chair held videoconference. Opportunity for governance groups, advisory councils, academic and administrative leaders to provide comment on the qualities they would like in a new President

7. UW System President Search Protocol – (cont’d)
UW System President Regent Selection Committee
Debriefs with UW System President Search and Screen Committee
Receives a list of unranked candidates
Selects, announces and interviews finalists
Recommends candidate to the Board of Regents
Board of Regents approves appointment including salary
President Designate announced
Search and Screen Committee: Regents (9 including 3 emeriti); Senior Leadership (4, Chancellor, Provost, Vice Chancellor, UWS Officer)
2 faculty, 1 academic staff, 1 university staff, 1 student.
Video listening session: Search and Screen Chair held videoconference. Opportunity for governance groups, advisory councils, academic and administrative leaders to provide comment on the qualities they would like in a new President

8. UW System Senior Leadership Search Protocol
Search and Screen Process
UW System President appoints Search and Screen Committee
Develops brief job description
Search and Screen Committee Role
Review and analysis of candidate credentials
Semi-finalist interviews & recommends finalist to UW System President
UW System President interviews and appoints successful candidate
Note: May identify up to two additional names from Search and Screen list to be considered as finalist
Advises Board standing committee of person selected

9. Chancellor Selection Protocol

10. Chancellor Selection Protocol
Two Committee Structure
Special Regent Committee
Institution Search and Screen Committee
Chancellor Search Phases
Phase I: Pre-Search/Initiation
Phase II: Search
Phase III: Screen
Phase IV: Selection

11. Chancellor Selection Process Pre-Search/ Initiation
High Level Timeline:
Chancellor Selection Process
Duration: ~20 Weeks
Pre-Search/ Initiation
Screen
Phase 1: Search Initiation Activities
Committee Appointments
Framework for Search
Initial Review of Position Description
Phase III: Screen Activities
Candidate Assessment
Airport Interviews
Semi-finalist selection
Background checks
Notice of Vacancy
Full Board approves selection, sets salary & announces appointment 1 II
III IV
~4 weeks
~7 weeks
~4 weeks
~5 weeks
Selection
Phase IV: Selection Activities
Committee debrief
Institution visits
Finalists named
Phase II: Search Activities
Charge Search & Screen Committees
Strategic sourcing
Applicant pool analysis
Search

12. Phase I: Pre-Search/Initiation
Chancellor Search Protocol
Special Regent Committee
Three to Five Regents; one is named Chair
One is Institution Search and Screen Committee Chair - NEW
One is “Observer” for semifinalist interviews - NEW
Establish Framework for Search
Executive Search Firm – Internal/External Resources
Institution Search – Campus-based/Internal Resources
Hybrid – Placement Recruiter
UW System HR: Coordinate, support, liaise
Vacancy occurs or is imminent: an interim Chancellor appointment can be made by the System President after consultation with Regent President and Regent Vice President and an Interim President can be appointed by the Regent President after consultation with Regent Vice President and other member of the executive committee of the Board. An Interim Vice Presidents can be appointed by the System President after consultation with the Regent President and appropriate committees of the board.
Special Regent Committee & Chair is appointed by the Regent President; (No change in the way this is done);
Institution Search and Screen Committee Chair is appointed by the Regent President; (New) This individual must be a Regent. Previously it was a faculty member; that change was made to ensure balanced perspective and the broadest most diverse applicant pool is considered.
Observer is appointed by Regent President and is a member of the Special Regent Committee (this role was created to involve more Regents in the final interview stages to observe the candidates during the final interview process); No voting rights. only enters the picture at the semi-finalist interviews.

13. Phase I: Pre-Search/Initiation (con't)
Chancellor Search Protocol
Initial Position Description Review and Update
Establish Search Timeline
Typical search is ~20 weeks
Institution Search and Screen Committee
Solicit nominations from institution and community
Broad representation from stakeholder groups
Select Vice Chair (Faculty)– NEW
Search Timeline: System President & Regent President consult & collaborate on the search timeline and Special Regent Committee availability;
System President names institution search and screen committee after solicitations from internal/external stakeholders with broad representation across the campus and community
Vice Chair (NEW) is selected from among the faculty at the institution; Big Change; [SB notes only: Plurality is now the goal (there are more faculty “committee member types” – not necessarily the members: Majority means they outnumber.]

14. Chancellor Search Protocol
Phase II: Search
Chancellor Search Protocol
Special Regent Committee and UW System President
Charge Institution Search and Screen Committee
Institution Search and Screen Committee
Serve as ambassador/host institution listening sessions
Provide additional input to position description
Review applications and nominations
Provide input on recruitment strategies
Executive Search Firm (If applicable)
Collaborates on developing candidate profile, sourcing strategies & actively guiding all other aspects of the search

15. Chancellor Search Protocol
Phase III: Screen
Chancellor Search Protocol
Institution Search and Screen Committee
Develops assessment strategy
Analyzes candidate credentials & selects semi-finalist
Conducts semi-finalists “airport” interviews
Special Regent Committee member as Observer – NEW
Recommends finalists to UW System President and Special Regent Committee (unranked candidates)

16. Chancellor Search Protocol
Phase III: Screen
Chancellor Search Protocol
Executive Search Firm (If applicable)
Collaborates on candidate assessment
Performs comprehensive background checks on all semi-finalists
Manages logistics and scheduling for semi-finalist interviews
Communicates with search and screen on tactics, sourcing, challenges and overall quality of candidate pool

17. Chancellor Search Protocol
Phase IV: Selection
Chancellor Search Protocol
Special Regent Committee and UW System President
Debriefs with Institution Search and Screen Committee
Receives list of unranked recommended candidates
Special Regent Committee
Determines who will continue in selection process
Announces Chancellor Finalists
Two potential scenarios for candidate announcement

18. Chancellor Search Protocol
Phase IV: Selection
Chancellor Search Protocol
Scenario A (current process)
Special Regent Committee announces finalists
Finalists visit institution
Special Regent Committee and UW System President interview finalists and identify candidate to recommend to the Board of Regents
Board of Regents approves appointment including salary
Chancellor Designate announced

19. Chancellor Search Protocol
Phase IV: Selection
Chancellor Search Protocol
Scenario B (discussed with Regent Millner – June 2016)
Additional Interview Step - Limits the number of finalists
UW System President and Special Regent Committee interview recommended finalist candidates – confidential – NEW
UW System President and Special Regent Committee select two candidates as finalists – NEW
Two finalists announced – NEW
Rest of process remains the same (i.e. institution visits, etc.)

20. Chancellor Search Analysis of Applicant Pools by Sector 2007-2014
UW System Chancellor Searches
2007 – La Crosse Parkside
River Falls*
Platteville
Stevens Point
Superior
Eau Claire
2013 – Madison
2014 – Colleges & Extension
Milwaukee
Green Bay
Oshkosh
2014 – Stout
Whitewater
*Candidate affiliation unavailable.

21. Opportunities for Process Enhancements
Public announcement - name two finalist vs. all semi-finalists
Seek ways to streamline process, consolidate steps/shorten timeline – if possible
Expand sourcing options to focus on target markets (business, non-profit sectors)
Revisit salary range – Wisconsin higher education salaries are generally not competitive
For new leaders from private institutions or non-academic backgrounds (termed “Outsiders”), be purposeful about higher education acculturation & develop a blueprint for success
Continue to pursue diverse perspectives for a more inclusive search process

22. References University of Wisconsin System, Regent Policy Document 6-4
University of Wisconsin System, Regent Resolution 9950
Executive Recruitment Pros & Cons, Transition Management Consulting
Finding the Best to Lead Higher Education, TIAA Institute (2008)
American College President Study, TIAA Institute & ACE (2017)
University of Wisconsin System HR, Executive Search Files ( )

23. Discussion