1. Digitizing Yearbooks: Preserving the Past for Future Historians
Presented by
Cindy Childress and Robin Johnsen

4. Cedar Lake
Hobart
Lake Station
Griffith-Calumet
Merrillville
Highland
Dyer -Schererville
St. John
Munster

5. High Schools Within Library District:
Andrean
Calumet
Dyer
Griffith
Hanover
Highland
Hobart
Lake Central
Lake Station
Merrillville
Muster

6. High Schools Outside Library District:
Bishop Noll
Clinton
Emerson
Froebel
Gavit
George Rogers Clark
Hammond
Hammond Tech
Washington
Whiting
Wirt

7. OCI: Oklahoma Correctional Industries
Website:
Phone: (405)              (405)

8. Concerns: 
 Trust
 Dependable
 Why is it free?

9. Oklahoma Correctional Industries
Provides products for resale
Indoor/outdoor products
Digitization services
Free yearbook scanning is an incentive for libraries to purchase other digitization services.

10. Benefits: Own digitized copy forever Easy public access Class Reunions
Genealogy
Saves on wear and tear
Links on library website
Convenience

11. Getting Started:
 Inventory yearbooks
 Create spreadsheet

12. Utopia was a temp. name change
Simple Spreadsheet
SCHOOL
CITY/TOWN
YEARBOOK
YEAR
SCANNED
MISSING
NOTES
Hobart
Aurora
1944
Scanned
1945
Borrowed from HHS
Memories
1946
1947
1948
Missing
Utopia
1949
Utopia was a temp. name change
1950
Page 2 torn
1951
Writing on back page
1952
1953
1954
1955
1956
1957
1958
Donated by JJK
1959
1960
1961
1962
1963
1964
1965

13. Summary of Digitization Process
SCHOOL
CITY/TOWN
STATUS
DATE
MISSING
NOTES
Andrean
Merrillville
Complete
S:5/27/16; R: 8/8/16
Bishop Noll
Hammond
1959, 1971,1973, , 1985-present
Calumet
Gary
S:9/8/15; R:11/11/15
1963, 1975
Sent /39/17
Crown Point
Sent March 2017
Dyer
See Lake Central
R: 8/11/15
Emerson
 Need to process
Froebel
Need to process 
George Roger Clark
Whiting
Griffith
S: 12/16/15; R:2/3/16
1943, 1944, 1945; Some yearbooks were not published possibly due to WWII
Posted a request on Facebook; no responses.  I think it's safe to assume that these yearbooks simply weren't produced (RJ)

14. Collect Missing Yearbooks
 Borrow
 Donations
 Contact High School

15. Send Yearbooks Contact OCI Website: www.ocisales.com
Phone: (405)              (405)
Box Yearbooks 
Include itemized list
OCI will send shipping labels

16. Each page is scanned and saved as a separate jpeg image at 300 ppi

17. After scanning, you get a DVD of the scans. 
It is easy to make more copies
Allow 4-8 weeks to process.

18. Don't Stop With Discs! DVDs can decay Online access = easier promotion
Online solution should be:
Sustainable
Easy-to-use
Reputable
The good news is, the hard part is done! Scanning the yearbooks in is the bulk of the work. But now you have these discs so... your yearbooks are digitzed, right?
DVDs are handy for diminishing wear and tear on your yearbooks, but they have limited use as backups – they do decay.
They're no more visible than the yearbooks themselves.
For longer lasting backups, better accessibility, and easier promotion, you want to put these yearbooks online
When we looked for an online solution, we wanted something...
(Thank Jasper County!) 

19. Internet Archive 501(c)3 nonprofit
Mission: To provide universal access to all knowledge
Founded in 1996
100% free

20. WAIT! What about copyright??
"It is virtually impossible to name one owner of a yearbook. The individual contributors may own copyright in their contributions. Students may own copyright in the compilation of the contributions. Advertisers may own copyright in their advertisements. The school system may own copyright in contributions by faculty members. Additionally, yearbooks published prior to 1989 that bore no copyright notice would not be protected at all."
- U.S. Copyright Office,
December 14, 2013

21. WAIT! What about copyright??
Maintain transparency with local schools
Leave out most recent years

22. Tips for Uploading Create a consistent naming convention
Use Bulk Rename Utility
Have a place to store large files locally
STAY ORGANIZED

23. Tips for Uploading

24. Tips for Uploading Create a consistent naming convention
Use Bulk Rename Utility
Have a place to store large files locally
STAY ORGANIZED

25. Let's Take a Look...

26. Be Aware: Mistakes are tricky to correct
Creating collections requires an intermediary
Archive support:
There is an FAQ! archive.org/about/faqs.php

27. Now Talk About It! Just finished a collection? Tell Facebook!
Share with local historical societies
Add links to your catalog
Clip a few great photos for Pinterest/Tumblr/Instagram

28. Now Talk About It! Just finished a collection? Tell Facebook!
Share with local historical societies
Add links to your catalog
Clip a few great photos for Pinterest/Tumblr/Instagram

29. Thanks for Coming! Contact Us: Cindy Childress: childress@lcplin.org
Special thanks to Jasper County Public Library for sharing their early digitization efforts unreservedly
Contact Us:
Cindy Childress:
Robin Johnsen:
Twitter:
@LCPLWeb
Facebook:
facebook.com/lcplin 
Tumblr:
@LakeCountyLibrary