1. 2017-2018 PTA General Assembly Meeting
WELCOME!
PTA
General Assembly Meeting
September 7, :30 pm

2. PTA General Assembly Meeting Agenda
Welcome and Call to Order Jennifer Teague, PTA President
Pledge of Allegiance Heather Shaw, PTA Vice-President
Notification of Quorum Jennifer Teague
Board Introductions Jennifer Teague
Explanation of Parliamentary Procedure Jennifer Teague
Treasurer’s Report Lisa Kirchner, Treasurer
Budget Committee Report Jennifer Teague
Principal’s Comments Dr. Erin Anderson, Principal
School Improvement Team Plan Kate Quigley, SIT Team Representative
Adjournment Jennifer Teague

3. 2017-2018 PTA Board Members Vice-President Heather Shaw
Vice-President of Volunteers Jennifer Messina
Vice-President of Fall Fundraising Jaime Golden
(Invest in Your Child) Jessica Fava
Vice-President of Triple Crown Jennifer Rhyne
Treasurer Lisa Kirchner
Secretary Kate Quigley
Principal Erin Anderson

4. 2017-2018 Committee Chairs Communications Courtney Icenhour
Hospitality Mandy Foster
Membership Michelle Chapman
Spirit Gear Amber Hall
Renee Bielinski
Box Tops Abbey Manning
Sarah Rothman
Harrisburg Family Night Angel Nix
Mommy/Son Dance Maggie Laskowski
Spring Ball Tammy Stiene
School Spirit Day Melanie Rathke

5. Additional PTA Events
Invest In Your Child (IIYC) Fundraiser October 2nd-13th
School Spirit Day October 20th 1:30-2:30
Mommy/Son Dance November Motor
PTA Holiday Program December 7th
Holiday Staff Reception December 8th
Harrisburg Family Night To be Determined
Triple Crown Fundraiser March 5th
Spring Ball April HRMS
Teacher-Staff Appreciation Week May 7th-11th
PTA General Assembly Meeting May 10th
Movie Nights October 13th, December 1st
March 2nd
Donations for Haiti September 18th-22nd
Red Ribbon Week October 23rd-31st
Jump Rope for Heart December 4th-13th
Autism Awareness April 10th-12th
School Field Day April 25th (all grades)
Broadway Junior Production April 27th & 28th
School Global Family Night May 3rd 5:30-7:30

6. Open Committee Positions
Audit Committee
responsible for monthly audit and financial review
need 3 volunteers to review statement and
supporting documents
Nominating Committee
responsible for finding motivated and responsible
individuals for board positions.
Need 2 board members and 1 PTA member

7. Operating Budget
September 7, 2017

8. Funding Considerations
Four funding sources for HES:
Federal-funds items such as the EC program
State-covers capital outlay, some staff development, instructional textbooks
Local-smallest portion handling some technology and hardware
PTA-coming up next…
Federal money funds items such as the EC program
State funding covers capital outlay, some staff development, instructional textbooks.
Local funding is the smallest portion handling some technology and hardware
As seen in budget, PTA handles quite a bit to help HES i.e. back to school breakfast, ice cream social, etc.

9. 2016-2017 Final Treasurer’s Report
Total Income $104,576.04
Total Expenses $101,168.46
Ending Balance $25,998.97

10. Budgeted Income Membership Dues $1,500.00 Matching Funds $9,500.00
Fundraising
Fall Fundraiser
$12,000.00
Spirit Gear
$8,000.00
Triple Crown
$40,000.00
Minor Fundraising
Box Tops
$3,700.00
Store Donations
$4,000.00
Drama Kids/Bricks4Kids
$500.00
Other Events
Harrisburg Spring Ball
$6,700.00
Mommy Son Dance
$3,500.00
Harrisburg Family Night
$2,500.00
Holiday Luncheon Donations
$2,000.00
Movie Nights
$4,900.00
Supply Pack Kits
$1,600.00
Other
Membership based on 300 members
Grocery stores include HT, Lowe’s, and Amazon Smile

11. Total Projected Income
$100,900.00

12. Budgeted Expenses General Operating Expenses Membership Dues $1,000.00
$200.00
Postage
$20.00
Office Supplies
$50.00
Copier Maintenance and Supplies
$5,000.00
Miscellaneous $
Banking
CPA Services
$310.00
AIM Insurance
$590.00
PTA Equipment Maintenance
$100.00
Workroom Equipment
Volunteer Awards
$350.00

13. Budgeted Expenses Fall Fundraiser $1,000.00 Spirit Gear $8,000.00
Fundraising Expenses
Fall Fundraiser
$1,000.00
Spirit Gear
$8,000.00
Triple Crown Try-athalon
$1,600.00
Box Tops / Labels
$400.00
Movie Nights
$1,200.00

14. Budgeted Expenses Give Back Programs Cultural Arts Programs $3,200.00
Fifth Grade Graduation Activities
$1,500.00
Instructional Materials
$5,000.00
Media Materials
Print Cartridge Replacements
$500.00
Grade Level Instruction Materials
$6,400.00
Teacher Allotments
$12,500.00
Publications Allotment
$7,000.00
Goodwill Scholarships
$400.00
Student Planners
$3,000.00
Professional Development
$10,000.00
Harrisburg Family Night
$2,500.00
School Spirit Day
Harrisburg Spring Ball
$6,700.00
Mommy Son Dance
$3,500.00
School Technology
$13,000.00
Electronic Screen for Cafeteria
$4,000.00
Staff Lunch for Early Release Days
Read Across America

15. Budgeted Expenses Give Back Programs Hospitality Committee
Back To School Teacher Breakfast
$1,500.00
PTA General Assembly / Staff Meetings
$1,200.00
Holiday Staff Reception
$2,000.00
Staff Appreciation Week
Operating Reserves
$10,578.97

16. Total Projected Expenses
$126,898.97

17. 2017-2018 Budget Summary Beginning Cash Balance 7/1/2017 $25,998.97
Income School Year
$100,900.00
Total Income
$126,898.97
Total Expenses
Net Income - Expenses
$0.00

18. Principal’s Comments
Dr. Erin Anderson

19. SIT TEAM
Kate Quigley

20. Questions and/or Comments?
Thank you for coming!