1. The 2012 SPDG Cohort Jennifer Coffey, Ph.D. SPDG Program Lead
Audrey Desjarlais
Signetwork Lead
Leslie Crysler
Signetwork Staff
October 15, 2012

2. Webinar Ground Rules Roll Call Mute your phones:
Enter Name, State, and role in chat pod
Mute your phones:
To Mute or Un-Mute Press *6
Please do not put your phones on ‘Hold’
Q & A Process (audio/chat):
Ask questions in two ways – 1) via phone or 2) type in chat pod
Archive Recording, PPT, & Materials:
Participant Engagement: Polls & Slides
ACTION

3. Today’s Agenda JENNIFER Welcome and Introductions AUDREY
Opportunities to Learn and Share (face2 face/virtual)
Information Dissemination and Contact Directory
Website
Technology Initiative
SPDG Director Mentoring
New Implementation TA
Invoicing
SPDG Requirements
Resources
Project Management
Logic Models & Performance Measures
Evaluation Plans
STATE TEAMS
Project Sharing

4. Welcome & Introductions
SPDG Project Officers
SPDG Project Directors and other personnel
Signetwork Staff

5. Opportunities to Learn and Share
“Tell me and I'll forget. Show me, and I may not remember. Involve me, and I'll understand.”
~Native American Saying

6. Ways to Learn and Share Face2Face National or Regional Meetings
Occurs Annually in March : March 5-6, DC
OSEP Project Director’s Conference
Occurs Annually in July : July 15-17, DC
Virtual
Directors’ Webinars (1st Thurs, Sep-Jun)
Evaluator’ Webinars (bi-monthly)
Professional Learning Communities (PLCs)
Website
Events Calendar
Resource Library

7. Professional Learning Communities (PLCs)
PURPOSE To provide an opportunity for states to connect with one another and share best practices, tools and resources on topics of interest.

8. Professional Learning Communities (PLCs)
Who make up the members
How often they meet
How are sessions format

9. PLC Topics Behavior/School Climate Coaching Grant Management
Implementation and Scaling Up Conversations
Leadership Development, IHE Collaboration, Capacity Building and Restructuring
Low Incidence Affinity Group
Response to Intervention (RtI) and Multi-Tiered Models of Intervention
Technology

10. Register to join PLCs ACTION
1. Go to: _required 2. Enter password: sig 3. Complete all the registration fields 4. Select PLC groups to join 5. Leslie to confirmation

11. Communication & Info Dissemination
Directors and Evaluators Listservs
Directors & Evaluators Webinars and National Meetings
Annual Grant Performance Reporting
SPDG Competition
Other PD events
Job Postings
Funding Opportunities
8 PLC Topics
Outlook Meeting Invites
Use membership s

12. Contact Directory ACTION
1. Review Contact Directory File found at:
2. Send personnel updates to Leslie Crysler

13. Website www.signetwork.org

14. EVENTS CALENDAR
New Events Calendar is Live – Details on all our PD events – PLC sessions, Implementation Conversations, Directors’ Webinars, Evaluators’ Events, Reporting Guidance and Bidders’ Webinars!

15. Resource LIbrary
Resource Library is LIVE! Includes links, materials, resources, and information from SPDG grantees and National OSEP funded TA&D Centers.

16. SPDG Program Technology Initiative

17. 6 Purposes SPDG projects are interested in applying emerging technologies
Develop online training modules
Evaluate activities and programs (includes conduct needs assessment)
Setup online habitats for collaboration/communication
Provide TA, consultation, coaching, and mentoring
Manage data (including collection, analysis, reporting)
Disseminate Information (Knowledge Management)

18. Technologies to learn more about:
Resource/information repositories
Video conferencing
Media sharing sites
Mobile device technologies
Blogs
Social Networking
Vidcast
Threaded discussions
Vlogs
Video
Text-based live chat
Learning Management Systems
Web conferencing
Online meetings spaces
Podcasts
Collaborative Document Editing
Learning Modules
Multiuser Virtual Learning Environment (Second Life)
Online surveys
Project Management
Rapid e-learning modules
Wikis

19. 2011 Technology Initiative Steps Toward Purpose
Host and facilitate Technology PLC
Schedule tech-focused presentations at Face2Face events
Host just-in-time application trainings
Disseminate annual survey (October 2012 and 2013) to assess progress
Lack of knowledge (individual, staff)
Lack of time (to investigate learn, and practice)
Lack IT support
Lack the infrastructure (at all levels: state, district, school)
Lack funding
Accessibility issues: security/firewalls, internet connection speed
Rigorous approval process
Things change too quickly

20. Tech Initiative Expected Outcomes
By September 2012, 50% SPDG project Directors, Coordinators, Evaluators will have received training in technology through the SPDG Program.
By September 2013, 75% of SPDG project Directors, Coordinators, Evaluators will have received training in a technology through the SPDG program.
By September 2012, 30% tested, adopted, or implemented an emerging technology presented on one of the technology PD events.
By September 2013, 50% tested, adopted, or implemented an emerging technology presented on one of the technology PD events.
By September 2011, the Tech Focus Workgroup will have used feedback from the new technology users to improve the SIGNetwork’s use of technology.
Lack of knowledge (individual, staff)
Lack of time (to investigate learn, and practice)
Lack IT support
Lack the infrastructure (at all levels: state, district, school)
Lack funding
Accessibility issues: security/firewalls, internet connection speed
Rigorous approval process
Things change too quickly

21. SPDG Director Mentoring
Who can participate
Directors/coordinators in position less than 6 months
Who are the mentors
Directors/Coordinators for 3 or more years
Support provided
Reporting, grant writing, communications with Project Officer
Personnel/Staffing, selection, relationship building
Budget Development and Tracking
Info Dissemination, public reporting

22. SPDG Director Mentoring
ACTION
Contact Jennifer or Audrey by Oct. 19 to sign-up as mentor/mentee
NEXT STEPS…
Determine mentor/mentee pairs by demographics and initiative
the group by October 31

23. New Implementation TA
Audrey to participate in SISEP’s pilot Implementation Core Team Training, joining TA providers from the Regional Resource Center Program
Two face-to-face training sessions
Follow-up: Assigned SISEP / Implementation Coach
Provide virtual support to SPDG projects in implementing EBP initiatives
More detail to be provided in November regarding project selection and process

24. Implementation TA Action In the chat area add suggestions..
types of assistance Audrey could provide
ways to structure the process equitably

25. Annual Signetwork Subscription
Requirement in the SPDG Application
2013 invoices to be ed to Project Director/Coordinator in mid-December
Upon receipt of invoice please indicate when you expect to pay

26. SPDG Requirements
Resources
Project Management
Logic Models & Performance Measures
Evaluation Plans

27. SPDG Requirements Must contract with a PTI or a CPRC
Must contract with an IHE & an LEA
Must spend 90% of your budget on professional development
Your main purpose must be to serve individuals with disabilities
Must attend the OSEP Project Directors’ Meeting
Must give $4,000 to Signetwork

28. SPDG Requirements cont.
If you responded to the competitive preference priority, you must meet the requirements of that priority

29. PTI/CPRC Must contract or subgrant with a PTI or a CPRC
Mandatory
Recommended that
Use good contracting practices
Communicate regularly and ensure all understand expectations
Track progress with implementation and outcome data – working together toward at least 1 of your SPDG’s objectives
When applying for a new SPDG, meet with your PTI/CPRC (or both) to discuss the work you might do together

30. Highlights from the PTI/CPRC Poll Results
It provides us with an avenue for receiving parent input; disseminating information, resources and training to parents; and increasing parent involvement in their child's education.
We value the insights our Parent Center provides and use their feedback to adjust practices so that parents are more engaged in their children's education. They provide a perspective we wouldn't otherwise have. They, also, are a tremendous asset to the project through their development of parent materials and professional development. The professional development they provide for parents is the bridge between parents and the work within the project.

31. One of the greatest strengths is the desire, of both organizations, to provide family members with high quality, meaningful professional development to strengthen their ability to advocate, not only for their own children, but for all children. The collaboration is built on mutual respect and the shared vision of building meaningful family involvement in the schools and districts in our state.

32. The relationship in the past has been strained, but through our conversations with the new SPDG proposal, we have turned a corner and I am hopeful we can have a true partnership going forward.
Our PTI is well connected with families across the state, they work well with our
office and are willing to participate to help improve achievement for SWD. The PTI has recently been more involved and has brought in a national parent engagement expert. We are working to build from this Epstein work and bring those components of parent engagement into our SDPG work.

33. Challenges for these partnerships
Didn't fund them at the same level as other partners so PTI is not able to be at the table for all conversations. Overcoming entrenched idea by school districts that family engagement is an add on after they have perfected their process - okay to involve families in development
Regarding collaboration, there are not many challenges as our PTI is very responsive and collaborative. It's getting the work done and the systems in place that sometimes delay other activities to occur or move forward.

34. Challenges cont.
Keeping collaborative efforts aligned with the multiplicity of educational initiatives in the state; occasional conflict on perspectives of how grant funds and activities are to be carried out and perceptions of how the other PTI activity is aligned with grant objectives.
We need to schedule more time for face to face collaboration, and plan to do so in the future.
Matching grant needs with expertise in the PTI/CPRC

35. Ideas to Improve the Partnerships
SIGnetwork- perhaps build some networking/PD sessions that the SPDG and PTIs are required to attend/participate in together.
The requirement of the SPDG for the SEA to partner with the PTI is a topic that needs to be addressed. The feeling that I have gotten when it is raised is that regardless of the PTI's position, it is the SEA's responsibility to make the relationship work….

36. More ideas
Continue to share ideas about examples of collaborative efforts.
Clarify role of PTI. Emphasize cooperation, communication, collaboration with both SEA and LEAs. Deemphasize advocacy/adversarial role.
Perhaps some joint webinars regarding what other SPDG projects are doing around parent and family collaboration would be helpful.

37. SPDG Program – OSEP Policies
No-cost extensions
Personnel changes
Continuation Reports
Carrying out the activities in your application

38. Resources What organizations support your work? Federal Resources
Federal Resources

39. Project Management: Resources
ED Grants Management Training and Resources Website
This training provides instruction and resources for Project Directors of ED discretionary grants. The purpose of this training is to provide an overview of the major responsibilities grantees have when undertaking a project funded by ED.
ED, Office of Chief Financial Officer Website.
Resources and online guides to support the administration and performance of ED grants.

40. Other Grants Mgt Resources
G5:
G5 gives Project Directors the ability to submit administrative changes to their grants. The following changes are available: DUNS/SSN, address, key personnel, Project Director name and address, dates (no-cost time extensions), certifying representative, and others.
For answers to G5 questions: nBGIKCB-P3K3p23nHeQAufjfHVX- Ozn8Z4gzO0stuvdSBVIGprFXITahFqxhE5nOZCdkXlG5duDt5muwwJHS2OJNL58fXWc V8JYiyXJUMujVhuA6FepT- Pf1AI1kz3CzyGoclVkrwBzewtjA!!/dl2/d1/L2dJQSEvUUt3QS9ZQnB3LzZfNUkxVVEzS1N VRjdKRDBJQUowVjc4ODEwMDc!/

41. More Grants Mgt Resources
EDGAR – Education Department General Administrative Regulations (EDGAR)
Federal guidelines that provide rules regarding grant management.
Example sections include: Change in key personnel (see EDGAR § and 80.30); Part 75 of EDGAR, and specifically permit grantees to: extend grants automatically at the end of a project period for a period of up to one year, make transfers of funds among budget categories without prior approval, except for a limited number of specified cases, and carry funds over from one budget period to the next.
OMB Circular A This circular only applies to educational institutions and offers cost principles for educational institutions. This Circular establishes principles for determining costs applicable to grants, contracts, and other agreements with educational institutions

42. Logic Modeling & Performance Measures
Take the Logic Modeling and Performance Measure Training
The Center for Evaluation and Education Policy (CEEP) at Indiana University has created two Voice-over PowerPoint presentations for OSEP:
(1) How to create and use logic models, and (2) How to create high quality objectives and performance measures.
•For training on modules, see -

43. 2011 Professional development series
Go to the Home Page to link each webinar segment:

44. SPDG Program Measures
Program Measure 1: Projects use evidence-based professional development practices to support the attainment of identified competencies.
Program Measure 2: Participants in SPDG professional development demonstrate improvement in implementation of SPDG-supported practices over time.

45. Program Measure 3: Projects use SPDG professional development funds to provide follow-up activities designed to sustain the use of SPDG-supported practices. (Efficiency Measure)
Program Measure 4: Highly qualified special education teachers that have participated in SPDG supported special education teacher retention activities remain as special education teachers two years after their initial participation in these activities.

46. Continuation Reporting
Please view the Webinar for each program measure
You will need to use these new program measures for your new grant
For more information on the program measures please go to:
On that page you’ll find Oklahoma’s continuation report
A good example of reporting on program measures in a year 1 report
You will also find an example or template I created for you

47. Project Sharing
Please type 2-3 sentences in the chat box that describe your initiatives. 
Please respond to the polls:
(1) Initiatives that apply to your work
(2) Target audiences for your initiatives (high school, elem, EC, Sec Tran).
Please provide feedback about what you want to cover on the remaining Program Measure/Directors’ Webinar calls.

48. Initiative Matrix ACTION
1. Please review SPDG initiative matrix
2. Send updates to Leslie Crysler