1. Rejuvenate Orientation through a “Flipped” Program Experience
Introduction of selves and then move into Session Outline
LeAnne Jones Wiles – Director
Ali Albrecht – Program Manager
First Year Programs – University of Washington

2. Session Outline UW At-A-Glance Why Flip Orientation? Project Framework
Assessment & Cost
Tag Team

3. Learning Outcomes
Receive tangible options/ideas on how to implement an engaging orientation model on your campus.
Discuss training and development plans for Orientation Leaders (OL) and receive a toolkit of interactive ideas for a flipped classroom model.
Identify key campus partners that can support you with their efforts to implement a new orientation model and share common pitfalls departments face when implementing change.
Tag Team

4. UW At-A-Glance UW Demographics Division
Research 1 institution – 67,000
Decentralized
Incoming Class Size:
6,775 freshman, 1,300 transfers
AA Lead
Academic support programs (141 of the feed)
Division
Undergraduate Academic Affairs
Fee-Based ($300)

5. First Year Programs 6 full-time staff, 1 administrative staff
LJW Lead
6 full-time staff, 1 administrative staff
6 Student Coordinators, 25 OLs, 160 First-year Interest Group Peer Instructors, 7 Commuter Commons Staff

7. Flipped classroom is an instructional strategy and a type of blended learning that reverses the traditional educational arrangement by delivering instructional content, often online, outside of the classroom. It moves activities, including those that may have traditionally been considered homework, into the classroom.
Why are you interested in flipping your orientation program?
LJW Lead
Negative Evaluation comments
I’m bored
I don’t remember anything from Orientation
Rational/Reasoning
MOOC “flipped” classroom
Budget
Research – Bloom’s Taxonomy
Why flip Orientation?

8. Professional Educator
Flipped Learning
Flexible Environment
Create interactive spaces to interact and reflect on learning
Observe and make adjustments as needed
Provide different ways to learn demonstrate mastery
Learning Culture
Engage in meaningful activities without teacher being central
Scaffold activities and make them accessible
Intentional Content
Prioritize concepts
Create relevant content
Professional Educator
Make yourself available
Conduct assessment
Collaborate and reflect with other educators
LJW
Returning OLs had to present how they would “flip” a current A&O presentation for their individual interview as part of the hiring process.
People & Tools/Resources needs to implement the flipped process
Flipped Learning Network

9. Project Framework On Campus Orientation Student Staff Campus Partners
Faculty
Streamlined Resources
Online Pre-Orientation (U101)
7 modules built in Canvas
Husky Guide
300 + page planner to a 50 page resource guide
AA Lead
Returning OLs had to present how they would “flip” a current A&O presentation for their individual interview as part of the hiring process.
People & Tools/Resources needs to implement the flipped process

10. Communications Campus-wide Email OL Training Emails
Customized messaging for students, faculty, and staff
See Google Drive for all examples
Joint - AA Lead
Less face time during OL training
s sent in February
Strategically framed s from a values based perspective from our staff retreat in October- MAR COM Matt McGarity and Comm

11. On Campus Orientation Training OLs Content during A&O
Interactive, Presentations & Meet-n-Greets
Content during A&O
Showed data from U101
More pair-n-share & small group work
Added an academic & research session
Less videos
More OL engagement during “down time”
LJW:
Campus Partners
Started in January (6mo out)
Meetings monthly with various/each department – Fiscal Services quizzes what is engaging – Academic Adviser
AA:
Training OLs
More interactive class sessions
Required them to prepare materials ahead of class time
They meet with campus partners and then presented their content in class in front of partners
Training week – meet-n-greets with various divisions/departments rather than “Presentations” by the campus partners
A&O
Normed their fears/hopes about the program and entering the UW
Focused on them developing some of the session content rather than it just being presented AT them
Add a session on academics and growth mindset conversations
OLs were called upon in numerous presentations to share their personal stories & experiences

12. Resources Online Pre-Orientation (U101) 24 videos
2.5 hours to complete
Module Themes:
The UW, Your Role as a Student, Your Undergraduate Degree, Financing Your Education, Living On & Off Campus, Campus Life & Involvement
Husky Guide
Tag Team
New Student Communications
2-week, 1-week, 2-day reminders HG
Publication – turning into workbook
Has schedules for all programs
Academic calendar with important dates

13. U101 Page Examples

14. Budget Video
Budget Video

15. 8,050 students who completed U101 2:37
U101 ASSESSMENT NUMBERS
8,050 students who completed U101
2:37
Average time to complete U101
50.2% Said U101 was worth the time it took to complete.
U101 made me feel…
Percentage who agree or strongly agree.
LJW Lead
Negatives
Length of time spent within each module and watching each video
Hard to pull data for just one population (i.e. FR only, INTL, TR)
Students were less receptive to videos during A&O – as they felt they could have watched them in U101
Assessment
Felt prepared high before A&O and then after less prepared then they thought
Lots of over-lapping content
HG content

16. Cost $66K $25K $22K $7K Planner Husky Guide Video Faculty Load
ALI Lead
2015
Student Graphic Designer
$60K for planner vs. $25K for HG
Faculty buy out for course load (2 quarters) $7K
$22,500 for video cost (24 videos)
$7K
Faculty
Load

17. Successes U101 completion rates 90 % Consistent Messaging
90% U101 videos and content were consistent with the messages I received during A&O.
97% Husky Guide (quality of publication, program schedules, content) 94% The Husky Guide supplemented the topics covered during A&O.
Tag Team
U101 completion rates
University partnerships – grant money, but then please all
OL training class – differences from past years
Campus Partner integration into OL class
Positives
90+% completion rate prior to day 2 of A&O
Transfers students
Positive
TRs didn’t necessarily LIKE U101 – but 80% of them said they learned something from the modules – in our welcome session for their A&O program.
Completion rates – higher than we expected
U101 completion rates
University partnerships
Orientation Leaders Exp.
90 % Consistent Messaging
92% + Husky Guide
10% Change Course Reg.

18. Area’s for Improvement
Manual Process
Timeline
Who HAS to be at A&O?
Videos during A&O
Husky Guide
Tag Team
Tracking within U101 – not the best. Did they watch the videos? Admin behind U101 – lots of manual s.
Videos during A&O were not seen as engaging an different – but seen as why was this not in U101 – need to find other creative ways to engage students in person
Lesson Learned – timeline, hard to have campus partners develop video and content at the same time and get edits made.
HG next steps – more of a workbook
Length of time spent within each module and watching each video
Hard to pull data for just one population (i.e. FR only, INTL, TR)
Students were less receptive to videos during A&O – as they felt they could have watched them in U101
Moving from content deliver to skills accusation

19. NEXT STEPS New software system with better tracking
More engaging ways to present content in person
Tag Team
Provide campus partners with more examples of problem-based learning
Downside – hard on campus partners for content
Robust
-sample schedules
-dawg daze and husky guide integration
-maps
-schedule of a and o
NEXT STEPS

20. Questions? Questions? First Year Programs
Contact Information:
LeAnne:
Ali:
First Year Programs •
fyp.washington.edu/NODAC