1. WP1 – Smart City Energy Assessment and User Requirements
OPTIMising the energy USe in cities with smart decision support system (OPTIMUS)
WP1 – Smart City Energy Assessment and User Requirements
Presentation by Dr. Haris Doukas
Kick-Off Meeting
October, 23rd-24th 2013, Athens

2. Presentation Overview
Objectives of the work package
WP1 Tasks
Task 1.1: Linking Smart Cities with Energy Optimization
Task 1.2: Development of Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF)
Task 1.3: Users Requirements
Outputs of WP1
Deliverables of WP1
WP1 Shedule
Next Steps

3. Objectives of the work package
To link Smart Cities with Energy Optimization, through a thorough analysis of the Smart Cities concepts and ideas, in relation to Energy Optimisation techniques and methods
To develop a methodological tool (Smart City Energy Assessment Framework – SCEAF), to be used to conduct a thorough analysis and assessment (in a coherent, transparent and integrated way), of the ex-ante and ex-post status of a Smart City, in relation to the themes concerned by the project
To collect, through a systematic way, all the user requirements, by actively involving all end-users and stakeholders (e.g. city authorities, citizens, energy companies, other stakeholders, etc)

4. WP1 Tasks
Task 1.1: Linking Smart Cities with Energy Optimization – NTUA
Task 1.2: Development of Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF) – NTUA
Task 1.3: Users Requirements – TECNALIA

5. Task 1.1: Linking Smart Cities with Energy Optimization – NTUA (1/2)
Thorough analysis of the whole Smart Cities & Energy Optimization landscape
Analysis, of all existing methodologies, best-practices, tools and technologies in relation to ICT technologies for energy use and optimization
Smart grid technologies
Energy optimization models & rules
Weather forecasting and energy management
Social media for energy optimization
Energy optimization and demand analysis through behavioural sciences
Decision Support Systems (DSS) for energy Management
Link with OPTIMUS software modules for data capturing and modelling

6. Task 1.1: Linking Smart Cities with Energy Optimization – NTUA (2/2)
Weather forecasting module – D’APPOLONIA
De-centralized sensor-based module – POLITO
Social media/ mining module – NTUA
Energy prices module – TECNALIA
Renewable energy production module – LA SALLE
All consortium partners will contribute in the gathering and analysis, according to their proven experiences & knowledge on the above topics
Production of at least 2 publications on the state-of-the-art of the above topics
Optimus Proposal,
Review on the state-of-the-art of each module
Inputs for WP2 & WP3

7. Task 1.2: Development of Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF) – NTUA (1/3)
Development of a methodological tool (Smart City Energy Assessment Framework, SCEAF), to conduct a thorough analysis and assessment of the ex-ante and ex-post status of a Smart City in relation to the themes concerned by the project
In a coherent, transparent and integrated way
Through the use of appropriately designed indicators
The SCEAF, will assess the status of a Smart City in relation to 5 main pillars:
Strategy & General Context
Stakeholders
Energy Infrastructure & Sources
ICT & Smart Grids
Monitoring of Energy Consumption and CO2 emissions

8. Task 1.2: Development of Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF) – NTUA (2/3)
Strategy & General Context
City authorities
(as end-users)
Stakeholders
Strategic plans
Energy optimisation
targets
Smart City Initiatives
Other plans and activities
De-centralised renewable energy production
Smart electricity grid
Smart district heating and
cooling grids through CHP
Other renewable energy sources
Energy Infrastructure & Sources
Citizens
Energy companies
Other stakeholders
Smart grid technologies
ICT & Smart Grids
Smart meters and
intelligent buildings
Digital resources
Energy Consumption
Energy Consumption and CO2 emissions
CO2 Emissions
Energy consumption and
CO2 emissions monitoring
systems
ICT-based solutions
Figure: Indicative Pillars and Basic Elements of the SCEAF
Development and validation of the indicators
Co-operation and collaboration among the participating cities and any other potential actors and stakeholders
Additional sources: studies of international organizations, literature, related studies, etc.
Complete system of simple and composite indicators to model the elements in each Pillar
Measurable with a specific unit
Qualitative accompanied by a specific scale of assessment
Qualitative assessments will be included for elements not possible to be modelled through indicators.

9. Task 1.2: Development of Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF) – NTUA (3/3)
The implementation of pilot cases will be based on:
The application of the ex-ante component of the SCEAF framework in each city (Task 4.1: February – June 2014)
The application of the ex-post component of SCEAF in each city (Task 4.5: June – August 2016);
Useful tool for regional authorities and/or other entities of a City to assess the:
Existing status of smart energy systems
Energy optimization and CO2 emissions reduction potential, based on particular strengths and opportunities
Output: A range of targets for reducing energy consumption and CO2 emissions
The reliability of the SCEAF produced will be verified through its publication in at least 2 peer reviewed journals/international conferences
Description/presentation of SCEAf,
Application of ex-ante and ex-post components
Fully assessment of the achieved impacts, in terms of reduction in energy consumption and CO2 emissions

10. Task 1.3: Users Requirements – TECNALIA
Collect systematically all user requirements, by involving all end-users and stakeholders (e.g. city authorities, citizens, energy companies, other stakeholders, etc.) to fully express their needs, opinions and ideas of innovation, concerning the project
Definition of the main desired characteristics of a pioneer Smart Cities DSS, to support short-term actions that can be undertaken by a City Authority to optimize energy use in public buildings, venues, facilities, etc.
With the use of intelligent tools & stored knowledge
In compliance with relevant structures and strategic plans already in effect
Emphasis on the requirements associated with citizens’ active participation and enterprises’ capability of creating sustainable added value energy optimization strategies and actions
Iterative approach with the participation of all involved stakeholders
Example use-cases, questionnaires, focus group discussions

11. Outputs of WP1
Smart City ex-post and ex-ante Energy Assessment Framework (SCEAF)
Inputs to WP2 – Architecture of OPTIMUS DSS
March – July 2014
Users Requirements
Functional & Non-Functional requirements of the system
Scientific publications relevant to:
The state-of-the-art
The modelling of the SCEAF

12. Deliverables of WP1
D1.1: OPTIMUS Approach to Smart Cities and Energy Optimization December 2013
D1.2: Smart City ex-post and ex-ante Assessment Framework
February 2014
D1.3: User Requirements
May 2014

13. WP1 Shedule

14. Next Steps
Contribution of all partners in gathering information on existing methodologies, best- practices, tools and technologies in relation to ICT technologies for energy use and optimization
Provide this information to NTUA until the 15th of November 2013
Contribution of all project in identifying indicators relevant to the SCEAF pillars
Provide this information to NTUA until the 30th of November 2013

15. Thank you for your attention!
Prof. John Psarras
Dr Haris Doukas
Mr Manos Ergazakis
Ms Stella Androulaki
Mr Vangelis Marinakis