1. Housing Authority of the City of Los Angeles
Public Works Labor Compliance
Vendor Workshop
general services department
October 3, 2017
FIRST FLOOR BOARD Room
Housing Authority of the City of Los Angeles

2. Meet Our Presentation Team
Howard Baum
Director of Legal & General Services
Housing Authority of the City of Los Angeles (HACLA)
2600 Wilshire Boulevard 4th Floor
Los Angeles CA 90057
Laquina Lebron
Labor Compliance Administrator
Phone: |
Ruperto Lawson
Labor Compliance Specialist
Los Angeles HUD office of Davis Bacon and Labor Standards
Phone:  |
Housing Authority of the City of Los Angeles

3. Workshop Objective
Assist contractors in understanding their Public Works labor compliance responsibilities.
Housing Authority of the City of Los Angeles

4. Public Works Discussion Items
Public Works Contractor Responsibilities
Registration with the State under SB854
Federal and State Labor Laws
Apprenticeship Requirements
Payment of Prevailing Wages
Project Posting Requirements
Certified Payroll(s): Completion, Submission and Retention
Housing Authority of the City of Los Angeles

5. New Playground Installation
What is Public Works?
Construction and maintenance work performed under contract totaling more than $1, and paid for in whole or in part with public funds; triggers labor laws and no less than the payment of prevailing wages to workers.
Construction
Maintenance
Asbestos Abatement
Plumbing Repairs
Utility Upgrades
Playground Repairs
Roof Replacements
Pavement Repairs
New Playground Installation
HVAC Repairs
Fence Installation
Electrical Servicing
Housing Authority of the City of Los Angeles

6. Contractor Public Works Responsibilities
Comply with Senate Bill 854 – Requires that contractors and subcontractors be registered with the Department of Industrial Relations (DIR) in order to bid, be listed on a bid proposal, awarded a contract and that payrolls be submitted directly to the DIR.
Registration is valid from July 1st – June 30th. To register, a vendor must pay a $ annual fee and meet DIR minimum qualifications as listed at:
Exceptions: Contactors who work exclusively on construction projects of $25,000 or less or maintenance projects of $15,000 or less are not subject to registration requirements. However, payrolls must be retained and provided upon request.
Possess requisite license(s): at the time of contract award where federally funded and at the time of bid where non-federally funded
Meet state project bonding requirements - For construction projects (not maintenance), a contractor must obtain the following bond(s) and each must equal to 100% of the contract award:
Payment Bond where project is greater than $25,000.00; and
Performance Bond where project is greater than $150,00.00
Adhere to subcontractor substitution requirements – Contractor must list all subcontractors at the time of bid and seek consent from HACLA to substitute subcontractors.
Comply with state and federal labor laws and payroll reporting requirements.

7. Labor Standards (Federal)
Requirement(s)
Davis Bacon and Related Acts (DBRA) – applies to federally funded HACLA construction projects that total more than $2,000.00
Payment of no less than the applicable prevailing wages determined by the U.S. Department of Labor (DOL) to labors and mechanics;
The Housing Act of applies, but is not limited to, federally funded HACLA maintenance projects that total more than $2,000.00
Payment of no less than HUD approved maintenance wages
Fair Labor Standards Act (FLSA) - applies to HACLA construction and maintenance projects
Payment of no less than the federal minimum wage
Overtime (OT) pay for work over 40 hours in a workweek (7 days).
Recordkeeping (records accurately reflect employee work times and are maintained for three years).
Must post FLSA Poster at project site.
Contract Work Hours and Safety Standards Act (CWHSSA) – applies to federally funded HACLA maintenance and construction projects over $100,000.00; Not limited to project site.
Overtime pay for laborers, mechanics, guards, and watchman at a rate of one and a half times the basic rate of pay for hours worked in excess of 40 hours in a workweek.
Liquidated damages can be assessed at a rate of $25 per day for violation.
Copeland “Anti-Kickback” Act - applies to federally funded HACLA maintenance and construction projects that total more than $2,000.00
Prohibits kickbacks of wages;
Weekly submission of a statement of compliance (does not apply to maintenance projects)
Regulates payroll deductions (29 CFR 3.5)
Note: Federal prevailing wages apply where higher – See slide 12
Note: State OT laws apply and are stricter – See next slide.
Housing Authority of the City of Los Angeles

8. California State Labor Laws
Standard
Requirement(s)
Rest Periods
10-minute paid rest period is required for every four hours of work . As practicable, the rest period should be in the middle of the work period.
Meal Periods/Lunch Breaks
No less than a 30 minute break is required for more than 5 hours of work. If the work day is no more than 6 hours, the meal period can be waived by mutual consent of both employer and employee. HACLA requires written consent.
Overtime
An employee must receive one-half times the employee’s regular rate of pay for all hours worked in excess of eight hours (8) in a workday and over 40 hours in the workweek.
Note: A workweek is 7 consecutive days.
Housing Authority of the City of Los Angeles

9. Department of Labor (DOL) Apprentice Requirements
Federally-Funded PW Construction and Maintenance Projects
Under the DBRA hiring an apprentice is not mandatory.
When hired, an apprentice must be:
enrolled in an apprentice program approved by the DOL
registered with the DOL; and
paid no less than the program’s established apprentice wage.
Contractors and subcontractors must:
obtain and provide a copy of the DOL apprentice certification and the apprentice program’s wage scale and ratio.
on a daily basis adhere to the program’s apprentice ratio
Housing Authority of the City of Los Angeles

10. State Apprentice Requirements
Non-Federally-Funded PW Construction or Maintenance Projects
Projects of $30,000 or more trigger the obligation to hire apprentice(s) registered with the DIR where a craft or trade is marked with a “#” which indicates an apprenticeable occupation:
Submit contract award information to applicable apprentice committee(s) for each required craft (DAS 140 Form:
Request apprentice(s) from committee(s)(DAS 142 Form:
(Note: apprentice certificates can be obtained at:
Employ one hour of apprentice work for every five hours of journeyman work.
Make training fund contributions to applicable apprentice committee or the California Apprentice Council (CAC) (Training Fund Contribution Form:
For more information:
Housing Authority of the City of Los Angeles

11. DAS 140
Housing Authority of the City of Los Angeles

12. State Prevailing Wages
Project
Federally-Funded & more than $2,000.00
Non-Federally Funded
Public Housing Construction
Davis Bacon Wages
State Prevailing Wages
Public Housing Maintenance
HUD-Approved Maintenance Wages
HACLA Commercial Sites Construction
Davis Bacon and State Prevailing Wages (higher of the two)
HACLA Commercial Sites Maintenance
Housing Authority of the City of Los Angeles

13. State Prevailing Wages: https://www. dir. ca
Housing Authority of the City of Los Angeles

14. DIR – Prevailing Wage Unit (415) 703-4774
State Prevailing Wages:
DIR – Prevailing Wage Unit (415)
Housing Authority of the City of Los Angeles

15. Davis Bacon Wages: https://www.wdol.gov/archdba.aspx
Housing Authority of the City of Los Angeles

16. Davis Bacon Wages: https://www.wdol.gov/archdba.aspx
Housing Authority of the City of Los Angeles

17. Project Posting Requirements
All Public Works sites must have on display mandatory State workplace notices/posters -
and Fair Labor Standards Act (FLSA) Minimum Wage Poster
If federally funded be sure to include:
Davis Bacon Construction Projects
Applicable Project Wages (HUD 4720 Project Wage Sheet)
Employee Rights Under The Davis Bacon Act (DBA 11x17 Color Poster)
Spanish Version: Employee Rights Under The Davis Bacon Act (11x17 Color Poster)
Note: Specify HACLA’s Labor Compliance Administrator’s contact information within the provided area of the DBA poster
Maintenance Projects
Applicable HUD Approved Maintenance Wages
Housing Authority of the City of Los Angeles

18. Certified Payrolls
Employee name, work classification, work hours, wages, deductions, project and locations, etc. shall be recorded.
Contractors and Subs must pay workers and submit payrolls as follows:
Federally Funded
Construction Projects (Davis Bacon Wages) - On a weekly basis, pay employees and submit payrolls to HACLA (or its designee).
Maintenance Projects (Subject to HUD wages) – Pay employees no less than semi-monthly and submit payrolls to HACLA upon request.
Non-Federally Funded
All other Public Works Projects – Submit payrolls to HACLA upon request and on a weekly basis submit directly to the DIR where PW totals more than:
$25,000 for construction projects
$15,000 for maintenance projects
Payrolls must be maintained for no less than 3 years following project completion.
Housing Authority of the City of Los Angeles

19. DIR/DLSE contact for assistance: (562) 590-5048
Submit to DIR:
DIR/DLSE contact for assistance: (562)
Housing Authority of the City of Los Angeles

20. DOL Payroll Template(federally funded projects)

21. Housing Authority of the City of Los Angeles

22. Additional Forms (use as applicable)

23. HACLA Resources
For additional information and resources, please visit Public Works Contracting at: Public Works labor guides and forms are available at:
Housing Authority of the City of Los Angeles

25. Questions?
Housing Authority of the City of Los Angeles

26. Thank You!
Housing Authority of the City of Los Angeles