1. MoWINs Grant Life Cycle
Each college must form an Action Plan to proactively address three factors:
Recruitment
Retention
Results
While the site visits served to be a great testing ground prior to our next DOL monitoring visit, it was clear there were very few colleges who are documenting and collecting information that support the later two … Retention and Results!
Today you will develop your action plan on these activities related in each, including who will perform this and how often will they perform this.

2. Recruitment Timeline: Jan 2015 – September 2017
Portal and Portal-like Program factors
Eligibility Determination
Enrollment
Advising “Academic”
Industry Advising (Make LMI Available)
Financial Aid Assistance
Assessments: NCRC; Digital Literacy; COMPASS
Remediation/Dev. Ed./Digital Literacy/College Orientation
Credit for Prior Learning
Intake Partners:
Missouri Career Centers; Come directly to College
All of these actions require participant file documentation (electronic or paper)
All of these actions require coordination of many key grant implementer roles.

3. Retention Timeline: January, 2015—Dec. 2017 Actions:
Track Student Progress
Case Note Academic Performance
Pathway Adjustment when Necessary
Supportive Services
Star Students Stories Generated
Track Credentials Awarded (credit and non-credit)
Advising/Check-ins
All of the above should have case notes in support of these actions.
Tools/Tips: Have a ready-made word document with sample case notes you can copy and paste into the participant file:
Instructor reported the student is progressing nicely, their performance and grades demonstrate the student is on track to complete.
Student grades and attendance demonstrate supportive services will be needed to pass the course, will schedule a meeting next week with student to engage in tutoring and counseling.

4. Results Timeline: September 2015 – June 30, 2018 Actions:
Job Placement/Career Advising
Generation of Success Stories (student & employer)
Outcome measures reporting & P2P
Participant Files & Data Records Validation
Participant Follow-up & Exit Surveys
Curriculum Review
CC Licensing, Tagging, & Uploading to OER
All Grant Deliverables Packaged & Uploaded
Documentation and case notes in support of career advising, job placement, exit interview should be documented in the participant’s file.

5. For All 3 “R”Factors, determine:
What: Recruitment, Retention, Results
When: Action starts & the Action stops
Who: Who—specifically—will do each activity:
*Navigator-Retention specialist *I.R. Staff *College Advisors *Grant Leads *MCC staff *WIB staff (per MOU agreement) *Team Effort
How: How will you perform this?
*Manually *Electronically * *Team Effort
*Designate how much time (% )weekly
This requires each college’s grant Team effort - Identify who on the grant team is doing what! Who will be checking/self-monitoring these activities?
You will have 20 minutes to develop your Vision Board/Action Plan using post it notes, then we will allow for each to report out.
Don’t panic, break each down, i.e.: this action will be done weekly, two hours each day, 50 participant files a week, etc.