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THR2041 - Using Outlook in Office 365 for Education
6/17/2018 4:12 PM THR Using Outlook in Office 365 for Education Krish Gali Principal PM Lead @krishgali © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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After this session, you will …
6/17/2018 4:12 PM After this session, you will … Discover benefits of groups in Outlook for students, faculty and administrators Learn how other educational orgs use Outlook and groups in Outlook Learn about the controls you have to manage groups in Outlook © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Key challenges you face
6/17/2018 4:12 PM Key challenges you face © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Key challenges you face
6/17/2018 4:12 PM Key challenges you face IT Admin Increasing regulatory requirements to protect students’ privacy and security Complexity in managing fragmented and decentralized operations Enabling new functionality while governing it © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Key challenges you face
6/17/2018 4:12 PM Key challenges you face IT Admin Teachers Increasing regulatory requirements Complexity in managing fragmented and decentralized operations Enabling new functionality while governing it Time constrained to learn new technologies Hard to collaborate with others outside school and university boundaries Managing information sharing in their class © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Outlook provides the complete solution…
6/17/2018 4:12 PM Outlook provides the complete solution… © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Outlook provides the complete solution…
6/17/2018 4:12 PM Outlook provides the complete solution… for students Learn and achieve more through organic group formation inline with school policies One place to have all discussions Discover and connect with other communities of interest in the school © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Outlook provides the complete solution…
6/17/2018 4:12 PM Outlook provides the complete solution… for faculty Familiar experiences, no learning curve Effortlessly create discussion groups while maintaining hands-on control Connect across boundaries © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Outlook provides the complete solution…
6/17/2018 4:12 PM Outlook provides the complete solution… for administrators Functionality to manage groups in Outlook at scale Govern provisioning and how and who can form groups in Outlook Audit and view reports of how functionality is used in your tenant © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Real world use cases for groups in Outlook…
6/17/2018 4:12 PM Real world use cases for groups in Outlook… © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Use cases for students and faculty
6/17/2018 4:12 PM Use cases for students and faculty Interest (e.g. Chess club, Programming etc.) Class Class projects Professional learning community (PLCs) Role based (e.g. Librarians, Principals etc.) Parent connection Learn more on how schools are using groups in Outlook © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Demo Outlook and groups in Outlook: for faculty, staff and students
6/17/2018 4:12 PM Demo Outlook and groups in Outlook: for faculty, staff and students © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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For IT Administrators…
6/17/2018 4:12 PM For IT Administrators… © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Protect students 6/17/2018 4:12 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Protect students Hidden membership HiddenGroupMembershipEnabled
Hide group from GAL HiddenFromAddressListsEnabled Documentation: Set hidden membership | Set hidden from address list © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Moderate students Restrict to only accept emails from other members
6/17/2018 4:12 PM Moderate students Restrict to only accept s from other members AcceptMessagesOnlyFromSendersOrMembers Receive in Inbox or not SubscriptionEnabled Set calendar to read-only CalendarMemberReadOnly Set files to read-only Self-service, teacher can edit in SP Group file repository Documentation: Set-UnifiedGroup | New-UnifiedGroup © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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6/17/2018 4:12 PM Manage at scale © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Control Restrict group creation to specific individuals or groups
6/17/2018 4:12 PM Control Restrict group creation to specific individuals or groups Create a security group Create multi-domains to segment student and faculty groups Create an EAP Control guest access policy Guest inviter role Allow/deny lists Select IT approved guests IT Managed Documentation: Manage who can create Office 365 groups | Populate groups dynamically based on object attributes | Guest access in Office 365 groups | Create a address policy for domain segmentation © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Governance View activity in groups
6/17/2018 4:12 PM Governance View activity in groups Track active/inactive groups and storage used through usage reports Control group sprawl Set group expiry Set group naming conventions & disallow blocked words Set the prefixes and suffixes - $Setting["PrefixSuffixNamingRequirement"] = “Grp [GroupName] [Department]" Set custom blocked words that need to restricted - $Setting["CustomBlockedWordsList"]=“Payroll,CEO,HR" Save the settings for the new policy to be effective - Set-AzureADDirectorySetting -Id (Get- AzureADDirectorySetting | where -Property DisplayName -Value "Group.Unified" -EQ).id -DirectorySetting $Setting Documentation: Office 365 Groups Naming Policy | Office 365 Group Expiration Policy | Configure Office 365 groups expiration (preview) © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Demo Outlook and groups in Outlook: for IT 6/17/2018 4:12 PM
© Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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6/17/2018 4:12 PM Q&A © Microsoft Corporation. All rights reserved. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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Please evaluate this session
Tech Ready 15 6/17/2018 Please evaluate this session From your Please expand notes window at bottom of slide and read. Then Delete this text box. PC or tablet: visit MyIgnite Phone: download and use the Microsoft Ignite mobile app Your input is important! © 2012 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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