1. Georgia Milestones Assessment System End of Course Winter eDIRECT Enrollments Training End of Course Fall Mid-Month eDIRECT & DRC INSIGHT Training

2. Introductions GaDOE DRC Sandy Greene, Ed.D., Director, Assessment
Joe Blessing, Assessment Specialist
Mary Nesbit-McBride, Ph.D., Assessment Specialist
Robert McLeod, Ed.D., Assessment Specialist
Chris Shealy, Director, Technology Services
DRC
Anu Tummala, Program Management
Michelle Gronemeyer, Program Management
Evan Gedlinske, Program Management
Stuart Bowlus, Program Management
Missy Shealy, Program Management
Phil Peterson, Customer Care

3. Training opportunities
Available on eDIRECT:
General Information/Documents/
Recording of this training session:
Live Repeat
August 1, 2017 (1:00 PM)

4. Agenda What’s new? User administration Enrollment Additional Materials
Enrollment Count Collection
Both Winter 2017 & Preliminary Spring 2018 Dates
Testing Site Manager (TSM) and Secure Browser Release
Device Toolkit (DTK) Interface upgrades coming in August
User administration
Assigning New Permissions
Enrollment
Additional Materials
Test Setup
Student Management
Test Session Management
Tracking Status

5. GaDOE Opening Comments

6. Key Dates - EOC Fall Mid-Month
Test Setup opens in eDIRECT: July 24
Reminder – EOC Mid-Month assessments are online only
Exceptions for students needing Braille or paper Large-Print as an accommodation
State Testing Windows:
August 7-25
September 11-22
October (starts Tuesday - due to State Holiday Oct 9)
November 6-17
Preliminary reports posted in eDIRECT
10 business days from receipt of scorable test documents/records at scoring center for ELA and Math
5 business days from receipt of scorable test documents/records at scoring center for of testing for Science and Social Studies
Final (paper) reports
To be shipped with EOC Winter reports

7. Key Dates - EOC Winter Main
Enrollments opens Monday 8/14
Enrollments must be complete by Friday 8/25 at 8 PM ET
Materials to be shipped 10 working days in advance of district testing window
Thanksgiving Break dates are considered non-working days
Test Setup opens in eDIRECT: Tuesday 10/31
State Testing Window:
November 27 – January 5
Preliminary reports posted in eDIRECT
10 business days from receipt of scorable test documents/records at scoring center for ELA and Math
5 business days from receipt of scorable test documents/records at scoring center for of testing for Science and Social Studies
Final (paper) reports
Arrive in districts no later than February 23

8. What’s new?

9. What’s new? Enrollments Additional questions about EOC Winter testing
Additional questions about Spring 2018 testing
EOC Spring test dates
EOG Spring test dates
EOG Summer Retest test dates
Date of First Spring Graduation Ceremony
Spring School Closing Date
Responses assist us with planning for Spring activities
You will be able to provide updates in January during the Spring Enrollments process

10. Testing software
DRC INSIGHT Secure Browser and Testing Site Manager (TSM)
Updated software will be released evening of July 27
New software will be required for testing EOC Fall MM and beyond.
No changes to installation procedures from last year
If auto-updates are enabled the software will automatically update
The iPad App was updated June 26.
This version of the app will need to be installed for EOC Fall MM and beyond.

11. Device Toolkit (DTK) interface updates in late August
Upgrades to DTK interface will be deployed in late August
No action required for existing Organization Units (OUs)
If you have two OUs on a single testing device (one for GA and the second for WIDA), they will automatically be combined into one OU in the new interface.
Same information/configuration options will be available
Auto Update for Secure Browsers
Content Cache and URL
Response Cache and URL
Proxy Host
Load Simulation

12. August Enhancements and Future Resources
Combined OU configuration for GA & WIDA
Dashboard to provide high-level picture of all TSMs and Secure Browsers
Future Resources
Documentation mapping current DTK functionality to new screens - August

13. Assigning Permissions for New Administration

14. User Administration, Edit

15. User Administration, Edit
View/Edit
Reset
Inactivate

16. Edit User, Permissions

17. Edit User, Permissions

18. Edit User, Permission Sets
System Test Coordinator
School Test Coordinator
School Technology Coordinator

19. Edit User, Mass assign permissions

20. eDIRECT Permissions

21. Enrollments

22. Provide order quantities for paper materials orders.
Enrollments
Provide order quantities for paper materials orders.
Provides other information to support both paper and online testing.
Enrollment information should be entered at the system level and at the school level for each participating school.

23. End-of-Course Winter 2017 Main Administration only
Enrollments
End-of-Course Winter 2017 Main Administration only
August (closes 8:00 PM EDT on 8/25/17)
Enrollment information can continue to be updated until August 25, :00 PM EST.
Once the enrollment window has closed, the data will become view-only.

24. Accessing Enrollments
Log into eDIRECT
From the top navigation pane, select Enrollments under the Materials group.

25. Entering Enrollments
Select School = “(All)” to enter system-level enrollment information
Select each participating School to enter school-level enrollment information
When entering Enrollments, you can save your work and continue at a later time by clicking the Save button. When all quantities are entered, you should click the Complete button.
Be sure to scroll to see all of the questions!

26. Entering Enrollments, System Level
Select an Administration
End of Course Winter 2017
Choose School = “(All)” to enter system-level information
Select “Show Enrollments”
End of Course Winter 2017

27. Entering Enrollments, System Level
EOC Winter testing dates, break dates, pickup dates, other dates
Test Date/Window
EOC Winter Main 2017
Each course
It is critical that this information is correct. Please do not simply use the same date for all EOCs unless that is an accurate reflection of your testing window.
Holiday/Break Date/Window
Thanksgiving
Winter
Scorable Materials Requested Pickup Date
Nonscorable Materials Requested Pickup Date
Date of First Winter Graduation Ceremony
Dates will be provided in drop-down format.

28. Entering Enrollments, System Level
System Overage
Sites testing 100% online can select NA to indicate no overage is needed.
Please provide your preferred system overage percentage of 3%, 5%, 7%, or NA.
You will be sent extra materials based on that percentage and your total school enrollment counts for paper testers.

29. Entering Enrollments, System Level
EOC Spring and Summer testing dates and other dates
Test Date/Window
EOC Spring Main 2018
EOG Spring Main 2018
EOG Summer Retest 2018
Date of First Spring Graduation Ceremony
Spring School Closing Date
Dates will be provided in drop-down format.
You will have the opportunity to provide updated information during the January 2018 Enrollments window for the Spring administrations.

30. Entering Enrollments, System Level
Contacts and Addresses
Review the Contact and Address information displayed
Provide any necessary corrections or updates by clicking the Update Contacts and Addresses button.

31. Entering Enrollments, System Level
Choose Save to save your work and return later or Complete if all of your entry is complete.
Be sure to scroll to see all of the questions!

32. Entering Enrollments, School Level
Select an Administration
End of Course Winter 2017
Choose each participating school under School
If a school is not available in the drop-down menu, the District Test Coordinator should contact DRC Customer Service at (866) or
Select “Show Enrollments”

33. Entering Enrollments, School Level

34. Entering Enrollments, School Level
For each grade or assessment, you are asked to enter the following counts:
Online—expected number of online testers
Paper—expected number of paper/pencil testers. This count should not include the number of enrollments included for Large Print, Braille, or Paper tests for Read-Aloud, Small Group Administration.
Large Print—expected number of testers using a paper large-print test book.
Braille—expected number of testers using a paper Braille test book.
Choose Save to save your work and return later or Complete if all of your entry is complete.

35. The Status tab displays the overall status of enrollment data entry.
Tracking Enrollments
The Summary tab displays a grid of the enrollment counts entered to date.
At the school level, it provides a read-only view of the school’s enrollments.
At the system level, it provides a system-wide roll up of all enrollment counts.
The Status tab displays the overall status of enrollment data entry.
For each school, it notes if enrollments are Not Started, In Progress, or Completed.

36. Additional Materials

37. Additional Materials
EOC Winter 2017

38. Student Management

39. Students – Manage Students
View/Edit

40. Students – Add/View/Edit Student Detail

41. Students – Add/View/Edit Accommodations
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered.

42. Students – Add/View/Edit Demographics

43. Students – Add/View/Edit Testing Codes
EOC Only

44. Students – Multiple Student Upload

45. Students – Multiple Student Upload
Newly submitted records will be matched against existing records
based on System Code, Last Name, Date of Birth and GTID
Existing records will be updated with latest information
Students with teacher updates will be removed from existing test sessions and added to new test sessions if the students have not started testing
New records will be added to eDIRECT
Students marked for online testing will be placed into Test Sessions
Based on Course and Teacher
Students marked for paper testing will be loaded, but not in Test Sessions

46. Students – REMINDER!
Be sure that any updates you make to students in eDIRECT (one-by-one or via Multiple Student Upload) are also made in your local student information system!

47. Test Session Management

48. Test Sessions Test session naming convention: Example:
<Teacher Last Name>, <Teacher First Name>
 Example:
JOHNSON, BRENDA
Will be unique by District, School, Assessment (grade and content area)
Used for grouping students for administration
Used for grouping students for reporting
Do not need to test in physical location to which student is assigned

49. Test Sessions View/Edit Export Details Copy Edit/Print Ticket
Print All
Delete

50. Test Sessions – Add Test Session
Add Selected
Remove Selected
Add All
Remove All

51. Test Sessions – View/Edit
Add Selected
Remove Selected
Add All
Remove All

52. Test Sessions – Edit/Print Test Ticket
Currently if a student exits prematurely from a test, the System Test Coordinator can unlock the test ticket to allow the student back in.
Use Print Selected to print individual tickets (or Print All to print all)

53. Test Sessions – Test Tickets and Test Rosters
Each Test Ticket contains the student’s username and password for the test session. Note that the student will have a separate Test Ticket for each section of the test.
IMPORTANT -- Be sure to enter accommodations before printing test tickets!
Some accommodations require specific test forms, which are assigned when students are placed into test sessions and reassigned when accommodations are entered.
The Student Test Roster contains a list of students and the usernames and passwords for each student.
Note that Username is always “Student First Initial – Student Last Name – Number”
and Password is always “Four Character Word – Four Digit Number”,
and are printed in ALL CAPS

54. Tracking Status During Testing

55. Tracking Status During Testing
eDIRECT provides a number of ways to help you track the progress of students in testing.
During online testing windows, we recommend checking the status daily and again once all planned testing is complete.

56. Tracking Status for Online Testing
Pay special attention to students whose Status = “In Progress”
Could represent students who exited the test using “Pause/Exit” rather than “Review/End Test”.
“In Progress” tests are processed, scored and reported as Completed tests at the end of the testing window only.
Ensure that any tests that require invalidation are coded correctly.

57. Tracking Status for Online Testing
Log into eDIRECT
From the top navigation pane, select Manage Test Sessions under the Test Management group.

58. Tracking Status for Online Testing
Choose Administration > school if required > Status Summary Tab > Show Sessions
This shows all students who are in the system.

59. Tracking Status for Online Testing
The Session Summary will show the total number of Sessions in Progress.
The Student Summary will show the number of Students in Progress for each course.

60. Tracking Status for Online Testing
The Student Summary by Test Session will show the number of students in progress with School, Session and Assessment listed.

61. Tracking Status for Online Testing
Student sessions are “In Progress” will be Locked overnight.
In Progress or Locked sessions will not be sent for preliminary reporting.
Locked sessions will need to be Unlocked to end tests correctly.
Attempt to review and resolve "In Progress" sessions before students leave for the day where possible.

62. Tracking Status for Online Testing
Additionally, confirm that all responses have been cleared from each TSM
Daily during active testing
Once again at the end of your test window
Refer to the DRC INSIGHT Technology User Guide for more information. This guide can be found on eDIRECT under General Information – Documents.

63. Tracking Status for Online Testing
Number of questions attempted for students in Completed status
Test Management > Manage Test Sessions > Edit/Print Test Ticket
Hovering over Completed status will provide the number of questions attempted
Practice questions are included in the count; Multi-Part items count as one.

64. Student Status Dashboard
Requires the "Test Setup - View Student Status" permission
Allows users to view the testing status of students
Allows users to filter to a school level site and administration for which they have access
Dashboard will automatically update
Results displayed will also dynamically update as filters are added/removed

65. Student Status Dashboard
Users can access both the Student Status or the new Student Status Dashboard
Access the dashboard via the top level navigation, click Student Status Dashboard
Enter at least 3 characters (school name or school code)

66. LCE Roster

67. Thank you! eDIRECT User Guide eDIRECT: https://ga.drcedirect.com
Found under General Information/Documents
DRC Georgia Customer Care
Hours of Operation: 7:00 am - 8 pm EST
Phone: (866)

68. Questions
Questions?