1. Essential Skills ICT
Spreadsheets

2. What is a Spreadsheet?
A spreadsheet is a piece of software which is used to work out calculations.
It can handle all the financial applications for a large business or sort out your weekly budget
It is really a glorified calculator – but a pretty amazing one at that!

3. Open Microsoft Excel Start All Programs Microsoft Office 2013

4. Cell references
1 = B3
C5 = active cell

5. + - * / Formula Symbols =B3+C4 All formulas begin with = (Add) (Minus)
(Multiply)
(Divide) + - * /

6. Parts of a spreadsheet
Many cells are called a RANGE of cells

7. Task 1
Open an I have sent you. Click on the link and complete the quiz.

8. Formula

9. Multiply NURSERY PAY NAME Per Hour Pay for 8 hours Julie £7.25 Marie
Marie
£8.25
Kerry
£6.75
Jan
£6.50

10. Add NURSERY EQUIPMENT ITEM PRICE VAT TOTAL PLUS VAT Play pen £26.99
£5.40
Stair Gate
£32.50
£6.50
Play mat
£12.25
£2.45
Changing table
£35.99
£7.20

11. Minus NURSERY EQUIPMENT ITEM PRICE DISCOUNT PRICE LESS DISCOUNT
Play pen
£26.99
£5.40
Stair Gate
£32.50
£6.50
Play mat
£12.25
£2.45
Changing table
£35.99
£7.20

12. Divide NURSERY PAY ITEM WAGE FOR 6 DAYS AMOUNT PER DAY Julie £660
Marie
£450
Kerry
£520
Jan
£420

13. Formatting a spreadsheet
Merge and centre
L2 - Wrap (Alt + Enter)
Currency
Decimal Places
Autosum
Orientation (portrait and landscape)
Alignment – left, centre and right

14. L2 Rule
Any formula with brackets – the formula within the brackets are calculated first.
i.e. =(C11+D11)-B7

15. Minimum
Insert the formula manually for minimum - this will work out the minimum price in the column.

16. Maximum
Insert the formula manually for maximum - this will work out the maximum price in the column.

17. Average
Insert the formula manually for average - this will work out the average price in the column.

18. Using the toolbars to calculate min, max and average
Highlight the information
Choose the formula

19. Fill down Work out the first formula Click the first formula+
Work out the first formula
Click the first formula
Move mouse to right corner until it becomes a black cross
Hold down left mouse button and drag down

20. L2 - Absolute Cell reference
The formula for the tax in cell C3 is =B3*A8
Because this is not RELATIVE you cannot fill down so you must:
Press F4 before you press the ENTER key

21. The End