1. Welcome! The November COP call will begin in a few moments.
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2. CIMS Community of Practice (COP) Call November 14, :30−2:30 PM For ISD Monitors, State Monitors, and TA Providers Continuous Improvement and Monitoring System (CIMS) Office of Special Education 2

3. Agenda Workbook updates Miscellaneous updates and reminders
Upcoming events and dates
Questions? 3

4. Workbook Updates 4

5. December 2012 Findings Timely IEPs – 89 locals
B-11 (Child Find) – 60 locals
B-12 (Early Childhood Transition) – 16 locals
Fall Focused Monitoring (B-9, B-10, Significant Disproportionality – Identification and Discipline, FAPE/GSM)
Total of 29 findings
Expedited corrections for 6 locals 5

6. Corrective Action Plans (CAPs)
December CAPs are due February 1
CAP development rubric being updated and will appear on cims.cenmi.org
Use TA Notes feature to record CAP work 6

7. Progress Reports
Remember: All Progress Reports for December 2012 CAPs will be available on the CAP Menu Page.
NEW: There is now space on the Progress Report form for OSE to comment and for the local to offer clarification. If a PR is returned, please remind a local to check the form for guidance. 7

8. IEP Implementation Checklist
Due December 1
26 of 56 completed (as of November 14)
Need additional assistance?
View the how-to document under the Data tab at
Contact the CIMS Help Desk for technical questions. 8

9. Common Questions What about students who left the district?
Check the applicable box for the first question (left district, graduated, other).
What about high school seniors who were tested in the spring, not the fall?
Use testing data from spring tests.
What about other high school students?
If they did not take MME last spring, check “other” and write “no test for this grade” in the comment box. 9

10. Updates and Reminders 10

11. Focused Monitoring—SLCAPs
157 SLCAPs were issued during Fall FM.
All must be corrected by the local and verified by the ISD monitor no later than November 16.
If an SLCAP will not be corrected and verified on time, please contact Mary Jo Gruber at ASAP.
Status review:
Local completes its work at the “In Progress” status and changes the SLCAP to “Submitted.”
ISD monitor verifies, and changes the SLCAP status to “Complete.”
The SLCAP is finished when it is at the “Complete” status.
EW project – Maureen and LaVonia 11

12. Focused Monitoring—Findings
IEP Implementation
Lack of provision of accommodations and modifications as specified in IEPs
Lack of provision of programs and services
Lack of provision of progress reports
Lack of valid and reliable data submission
IEP Development
IEPs not timely
Required participants not in attendance at IEPs
EW project – Maureen and LaVonia 12

13. FM Findings (cont.) IEP Development (cont.) - Annual goals
Not measurable
Not aligned with the needs in the PLAAFP
Time, frequency, and location of supplemental aids and services not specified
Lack of consideration of how student’s disability affects progress/involvement in general curriculum 13

14. FM Findings (cont.) Discipline Untimely MDRs
Lack of provision of educational services after the tenth day of removal
Lack of provision of procedural safeguards
Lack of consideration of whether a series of removals constituted a pattern 14

15. FM Findings (cont.) Reviews of existing evaluation data (REEDs):
Not conducted
Not conducted by all required IEP team members 15

16. User Clean-up Update
Thanks to those ISD monitors that requested a list of users in their ISD
If you have not yet received your list, it is coming soon
We’ve had some technical difficulty compiling lists
You can still request a list and conduct a review of users! To do so:
Request a list of local users in your ISD from the CIMS Help Desk
Review
Return list to the CIMS Help Desk showing any additions or deletions needed 16

17. CIMS Web site All Stars 17

18. Upcoming Activities/Events
Face-to-Face COP Call
December 3, 1:00−3:00 PM
Lansing Lexington
Workbook Dark Dates
The Workbook will be down December 4-14 in anticipation of the December 15 Workbook 18

19. Upcoming Dates April 2012 Workbook Request CAP closeout: December 1
August 2012 Workbook
Submit CAP progress report: February 15
September 2012 Workbook—Part C
Submit CAP: November 1 19

20. Questions? 20

21. Contact Information
CIMS Web site:
CIMS Help Desk
or (877)
Office of Special Education
Mary Jo Gruber, Coordinator,
Pam Kittel, Consultant,
Michele Cutcher, Consultant,
Jeanne Anderson Tippett, Consultant,
Sharon Fink, Departmental Analyst, 21