1. Preparing a Logic Model and Gantt Chart:
Homeless Housing Support
State of Arizona
Office of the Attorney General
Procurement Section
1275 W Washington ST
Phoenix, AZ
Solicitation #AAGO
AG Project # AG
Preparing a Logic Model and Gantt Chart:
Technical Assistance for RFGA Response Submission

2. Goals of this Presentation
1: To describe the general purpose of Logic Models and Gantt Charts
2: To review the templates that must be used when submitting attachments for this RFGA
3. Provide helpful examples of a Logic Model and Gantt Chart
This presentation will describe the general purpose of both Logic Models and Gantt Charts. The AGO is requiring the use of specific formats for these documents, please review the templates we have created that must be used when submitting attachments with your response to this RFGA. Finally, this presentation will provide some helpful examples to illustrate how Logic Models and Gantt Charts should be prepared.

3. I: Introduction to Logic Models*
A Logic Models is:
A high-level depiction of how materials put into a process or program lead to the creation of outputs and achievement of desired results
A road map of a process or program, highlighting the theory an organization believes will lead to beneficial outcomes
A logic model can be described as a high-level depiction how what you put into your program, in terms of resources, will lead to certain activities and results. Sometimes referred to as a “Theory of Change,” a logic model should clearly demonstrate how a program is designed to achieved specific beneficial outcomes. At the AGO we know that there are many ways to create a logic model. We have chosen one specific template that Offeror’s must use to aid in reviewing responses to this RFGA.
*Based on materials of the Alliance of Arizona Nonprofits

4. Logic Model Terminology
Inputs: Resources and contributions invested in the program (examples: staff, financing, equipment, partnerships, etc.) Outputs: Activities implemented and products created by the program (examples: training sessions, counseling provided, participants served, etc.) Outcomes: Impact of the program in both short-term and medium/long term time frames in terms of the value or changes for participants and communities (examples: changes in knowledge, behavior and skills, reduction in costs, etc.)
Some specific terms that should be well understood before creating a logic model are inputs, outputs, and outcomes. Inputs are all of the resources and contributions invested into a program. This can include human and capital resources, partnerships, and equipment, to name a few. Outputs and outcomes are often hard to distinguish when preparing a logic model. Outputs are the activities and/or products that are created by a program. They could include things like training or counseling sessions and participants served. Outcomes differ from outputs because they are not just what the program produces, but the specific impact it will have on participants and communities. For most programs funded by this RFGA only short-term term outcomes will actually be measurable. They can include changes in knowledge, behavioral and skills, or reduction in costs, for example. Medium and long-term outcomes usually take several years to be achieved.

5. Required Logic Model Format
The Logic Model format the AGO has selected for this RFGA is a simple, horizontal model. In each column the Offeror will include bullet points or brief statements. There is no need for full narrative in a Logic Model, as that should be included in another portion of your RFGA response. The Logic Model should, however, match what is described in your full project narrative.

6. Sample Logic Model
Here is a partial example of a Logic Model to illustrate what the AGO is asking for. The Logic Model for your response may be longer than this, but can usually fit on one page, and should not exceed two pages. As you can see, all items are presented as brief bullet points. This example includes several inputs. For example, program staff, volunteers, and project partners are presented. Funders, including the AGO and other sources are also described. In terms of outputs, this format separates activities/products from program participants (or beneficiaries). This example is for a program that includes training for both professional and paraprofessional staff and a family education program. The beneficiaries of the program, labeled participants here, include staff at various levels and specific types of family members. To be clear, not all programs would necessarily include this same array of beneficiaries. This example describes the desired outcome for staff beneficiaries as an increase in knowledge about a certain topic. For family members is describes an increase in awareness about that topic. Finally, although they will probably not be measured during the course of a one or two year program, the logic model should include medium/long-term outcomes as well. Including these helps elucidate the programs entire theory of change.

7. II. Introduction to Gantt Charts
A GANTT Chart is:
A visual representation of a project schedule. A type of bar chart, Gantt charts show the start and finish dates of the different required elements of a project.
A useful planning tool to show how long a project should take and help to sequence required activities by laying them out in the order in which the tasks need to be completed
Gantt Charts are another useful tool for planning projects. A Gantt Chart is a type of bar chart that provides a visual representation of a project timeline. It shows the start and finish date of project activities and helps show the sequence of those activities that will lead to the programs desired results.

8. GANTT Chart Structure
Goals and Activities: Each overall project goal is listed on the vertical axis followed by all of the specific activities that will take place to achieve that goal. (These goals should correspond directly to the outcomes presented in the Logic Model). Time Span: Presented on the horizontal axis. Each cell corresponds to roughly one business week. Each cell is shaded if an activity is planned to occur during that period.
A Gantt Chart includes two major components in its structure. First, on the vertical axis of the chart the projects goals are listed, and each activity associated with that goal is detailed with it. On the horizontal access the time span of the project is presented. It can be broken down into reasonable segments (like Quarters). We have chosen a template that you will complete in Microsoft Excel by shading in cells that correspond to when project activities will occur. Each cell corresponds to roughly one week in the year.

9. Required Gantt Chart Format
Here the required format for the Gantt Chart that Offerors must complete is presented. You can see that the chart has a spot for each of the project’s major goals and the activities associated with it. This chart is broken into Quarters, with each month labeled as well.

10. Sample GANTT Chart
To demonstrate how to create a Gantt Chart, here is an example that is linked to the sample Logic Model just described. As you can see, each goal is linked directly to a short-term outcome on the Logic Model, and each activity links to the outputs as well. This example shows that quarterly seminars for BHMPs will be planned and take place in August, November, February, and May. Training seminars for paraprofessional staff will be planned and occur in September, December, March, and June. Each activity proposed on the Logic Model for the family education component of the project is listed and sequenced here as well. This tool allows for planning that avoids piling up of activities at one time, and makes sure program staff focus their attention on appropriate tasks at the right time.

11. Review
Used together, a Logic Model and a Gantt Chart can help Offerors to demonstrate a high level of planning and attention to detail that will allow for the successful achievement of desired results. Both the Logic Model and Gantt Chart submitted as attachments to the RFGA are required and must follow the specified format to allow for objective evaluation of their strength by reviewers.
To summarize the content of this presentation, Logic Models and Gantt Charts should be used together by Offerors to show a high level of planning and attention to detail that will allow for the successful achievement of desired results. The AGO has selected a specific template for both documents, and Offerors must use the templates provided along with this RFGA.