1. Long time back there was a saying that "no job is complete without the use of Paper"
Nowadays only companies which can say this are "Toilet Paper Producing Companies"
But great companies like FFBL should make use of growing technology and align itself with corporate world
This is what my todays presentation is about
Less Paper Project FFBL

2. Less Paper Project Corporate Development Division October, 2016

3. Outline Vision Quick overview of the project Why HCM
Forms & Processes (Avoidable/ Unavoidable)
Examples and solutions
Recommendations
Presentation would start with the idea and vision of the project
as many of you are not updated with the projects working .. i will give a quick over view of projects working
and then we will discuss why we chose HCM as first dept to implemenet paerpless project
I would like to discuss workflows all data which have collected over past few months
wihch has been categorized into avoidable and unavoidable
Next we will have some examples of current work flows and our proposed solutions
and in the end i would like to conclude presentation with some recommendation and away forward

4. Vision
To develop a corporate culture where processes are efficient and the company is aligned with the growing technology with a maximum contribution in CSR
paperless project idea was convieved by CE&MD gen haroon
vision behind paperless project is ...

5. Why going paperless?
Going paperless will make the jobs more efficient and easier.
Making HCM paperless can benefit the company as a whole. It will save the business time and money, and gives employees easy, instant access to their personal information.
Going paperless can help the company to become more compliant and secure.
Globally around 15% of an organization's revenues are spent creating, managing & distributing documents
On average around 60% of employee time is spent working with documents
Producing one ton of printing paper costs the earth 24 valuable trees

6. Mindset behind paper usage in business processes
Mind set of Resistance to Paper Less environment according to a survey is shown here..
Lack of management ..

7. Overview of the project
Slide 7 over view of the project : 1) Project Initiation 2) Companies paper consumption data 2 yrs
3) Work Flow gathering from different depts and its template 4) Meetings with diff depts, Disc with IT quantum

8. Project update
IT is in the process of developing automated mechanisms for the following:
Knowledge management
Minute sheets
Minute of meetings
Budget transfer form
Loan forms
Learning requisition forms
Project Update ITs contributions

9. Paper consumption of FFBL in 2015
Paper consumption data

10. Why HCM to begin with …
Strong linkage of HCM with all other departments in the company
Among top 4 departments in terms of Paper consumption
Maximum processes
HCM handles a lot of sensitive information (employee healthcare information, banking information, etc.)
WHy HCM 4 top reasons
KEY DEPT IN ANY ORGANIZATIOn
has strong linkages with other depts
Has maximum number of work flows
sensitive data needs security and fast retrieval access

11. Forms & Processes (Avoidable/ Unavoidable)
The processes and documents (hard-form) that can be converted into electronic form or can be eliminated completely as they are already on SAP
Unavoidable:
The processes and documents which need to be kept in a hard copy as they bear a legal requirement but these documents will also be converted to electronic form
Data received:
HCM workflows (only 4 received)
Interview results
Personnel requirement
Foreign LRF
Local LRF
List of HCM forms (downloaded from Lotus)
Forms and process
it can be divided into two main categories.

12. Medical reimbursement form
Current process
solution
Computer
Users
Lotus Form Print
Computer
HCM Manager for approval
Peon
Peon
Doctor for approval
Computer
Computer
Peon
Finance
Computer
Payment
*For reimbursement less than 100,000 PKR

13. Provident fund trust loan form
Current process
Solution
Users
Form & attachment
Lotus Form Print
HCM Manager for approval
Peon
P-fund statement
Approval
on PC
Computer

14. Way forward
Nominate power users (HR Team) who will facilitate us with required data
HR Team will be working in line with the IT & CDD department
Identification of manual workflows/processes that need automation
Prioritize the identified workflows in terms of their significance
Automation of identified workflows
Update existing workflows in order to increase efficiency where necessary

15. “Implementing these things will not be easy as we are already used to doing things the old way “
THANK YOU