1. HEALTHCARE SOLUTIONS

2. Healthcare Solutions Admissions Admissions Nurses Station
Reform + MOST per MFP
Nurses Station
Reform + Fax + Plugin + MOST per MFP
Desktop MOST
Reform + Archive Plugin per MFP
Medical Records
Reform + Archive
Reform + Snap Doc
Purchasing
Approval Workflows
Business Office / Accounting / IT
Admissions
On Demand Printing
Nurses Stations
Enterprise Fax & Integration
Small Footprint MFP Integration
Scan to EDMs/ECMs
Medical Records
Patient Record Release
Patient Image Management
Purchasing
Approval Workflows
Business Office / Accounting / IT
Java Firmware
Remote Printing
Card Authentication
(C) 2013 FabSoft

3. Admissions
Access and process patient forms from the Ricoh MFP screen with Form Medic
Print blank forms for admission packets on-demand.
Manage documents with signatures or hand-written notes
Merge patient data onto any form for accuracy and legibility.
Completed forms are distributed to printers, fax, , and archive systems automatically
(C) 2013 FabSoft

4. Example Acute Inpatient Workflow (High Level)
(C) 2013 FabSoft

5. Reform Applications
(C) 2013 FabSoft

6. Form Medic Solutions Form Medic Solution Workflow
Walk up to MFP screen.
Select form and lookup patient information.
Select Print.
Patient signs form.
Completed Form is scanned and automatically archived and distributed.
Example uses: Reform + MOST + Tag Doc
PRINT
SCAN
FAX
ARCHIVE
(C) 2013 FabSoft

7. Document Management Tag Doc
Tag Doc tags patient forms requiring notes or signatures with a barcode.
Barcode is associated with patient data.
Upon scanning, the barcode is recognized and the document is archived with the rest of the patient’s paperwork.
(C) 2013 FabSoft

8. Tag Doc Solution Tag Doc Solution Workflow
Tag Doc Barcode
Tag Doc Solution Workflow
Print form with Tag Doc barcode.
Patient or doctor signs form.
Form is scanned and archived with other patient files.
SCAN
Archive System
John Smith
Patient Signature
(C) 2013 FabSoft

9. Nursing Stations
Provide integration to enterprise fax and applications to speed communications and compliance
Allow for full functions of the MOST module where space is limited
Scan and archive documents directly into EDM or ECM
(C) 2013 FabSoft

10. Small Footprint MFP Integration
Nurses stations have limited space
Leverage MOST directly from the desktop
Utilize all of the same features
Form Medic
Scan Preview
Fax
Archive
(C) 2013 FabSoft

11. MOST Solution SCAN MOST Scanning Solution Workflow
Paper is loaded into document feeder
User selects function ( , fax, archive, form filler, print, etc.)
User enters information
Select Process – jobs are processed and sent
FAX
ARCHIVE
(C) 2013 FabSoft

12. Fax Screen Shot
(C) 2013 FabSoft

13. Screen Shot
(C) 2013 FabSoft

14. EDM / Archive
(C) 2013 FabSoft

15. Medical Records
Allow for secure release of patient files to referring physicians and patients with full audit trail capability
Easily integrate digital images into electronic patient files
(C) 2013 FabSoft

16. Secure Release of Patient Information
A records clerk can access the EMR and choose specific pages or parts of the file to print. Then choose the distribution methodology
Ricoh printer options, Ricoh fax numbers and memos for faxes, indexes & directory locations for online EDMs
Full audit trails is possible and a record of the release can be kept for verification.
Reports can be generated based on the information that has been released.
(C) 2013 FabSoft

17. Easy Image Management
Digital photographs are used to provide a visual record of patient symptoms and progress.
Snap Doc associates pictures taken with a Ricoh 500SE digital camera, with the patient’s information.
Pictures are automatically archived and delivered to the patient’s physician, insurance company, etc.
(C) 2013 FabSoft

18. Snap Doc Solution Snap Doc Image Management Solution Workflow
Print Snap Doc Worksheet
Scan Barcode and Take Picture
Write notes on worksheet
Upload pictures & Scan Worksheet
Pictures are distributed
Take picture, Write notes
Upload Pictures
Scan Worksheet
.....
FAX
ARCHIVE
(C) 2013 FabSoft

19. Purchasing
Create an electronic approval process for the purchasing department with checks and logic to increase efficiency and streamline the purchasing process
(C) 2013 FabSoft

20. Transparent Document Approval Process
Document Authority Control (DAC)
Patient paperwork may need to be reviewed by nurses, physicians, specialists, surgeons.
Document Authority Control (DAC) automates document approval processes.
Documents can be viewed, approved, or revised, and then automatically sent to the next recipient.
(C) 2013 FabSoft

21. DAC Solution DAC Document Approval Workflow
DAC notifies user of awaiting document
User views and approves document from the DAC web interface
Document continues to the next approver
Fully approved documents is distributed
FAX
ARCHIVE
(C) 2013 FabSoft

22. Business Office / Accounting / IT
Possibly reduce mail costs and the quantity of undeliverable mail sent by healthcare organization
Remotely update Java firmware and the Reform MOST application from a central location
Allow prints to be retrieved from any MFP device increasing convenience and preserving confidentiality
Print educational and marketing materials on demand rather than in bulk
Swipe card authentication for access to MOST
(C) 2013 FabSoft

23. Print To Me
Documents can be printed and released at any network connected MFP.
Scanned images can be printed to other MFPs on the network.
Supports unlimited number of devices and users.
Documents use encryption, chunking and checksum to insure document delivery.
PRINT
Access from any network MFP
(C) 2013 FabSoft

24. MFP Control Center Mass deployment tool
Install and maintain MOST from one central location
Quickly and easily deploy MOST on an entire fleet of MFPs
Automatically update Java Firmware
(C) 2013 FabSoft

25. On Demand Printing
Access and fill in forms, on-demand, right from the Ricoh MFP control panel.
Forms are stored in one central location, guaranteeing that the same forms are being used company-wide
Lookup client information and use it to automatically fill in the form fields. Details can also be entered manually.
(C) 2013 FabSoft

26. Security & Authentication
MOST communicates real time with LDAP and Active Directory servers to authorize users.
Based on users login:
MFP usage can be tracked
MOST Features & Functions can be restricted
Card authentication
Allow companies to leverage their exiting cards
No IT support required
Users easily maintain their own passwords
(C) 2013 FabSoft

27. HEALTHCARE SUCCESS STORIES
(C) 2013 FabSoft

28. Major Hospital Customer Overview Business Challenges Solution
A major hospital located in the southwest.
Business Challenges
Faxed thousands of documents on a daily basis.
Faxing was time consuming, unreliable, and unsecure.
Previous Workflow
Documents were faxed manually using standalone fax machines.
Solution
Reform with MOST and 90+ Ricoh MFPs
New Workflow
MFPs are transformed into an enterprise fax system with “walk up” convenience.
Faxes are sent at a much faster rate than with standalone fax machines.
Fax status can be viewed right from the MFP screen in order to confirm fax delivery.
Access to contacts stored in books and add contacts right from the MFP screen .
(C) 2013 FabSoft

29. Freepath – Pathology Laboratory
Solution
Reform, Tag Doc
New Workflow
Multi-part forms were recreated with Reform and tagged with a Tag Doc barcode.
Upon scanning the documents, Reform determines whether the document should be faxed or ed to the doctor.
Scanned documents are also automatically archived and indexed to their digital archive system, DocumentMall™.
Customer Overview
Pathology Laboratory designed specifically for Dermatologists and Clinicians.
Business Challenges
Time was being wasted manually routing and filing multi-part forms.
Previous Workflow
Multi-part forms were manually faxed or ed to doctors.
Documents were kept in file cabinets, which were difficult to maintain.
(C) 2013 FabSoft