1. BITSAA International Out of Blue Initiatives (OoBI) Guidance
Last Updated: April 2015

2. OoBI Guiding Principles
Our vision and mission are aligned towards helping all BITSians in a positive manner
We will entertain all authentic requests for help (financial and non-financial) from any BITSian in any part of the world/universe
Every OoBI request will be dealt with by a specific SWAT team
CXOs + Coordinator OoBI (member of Ops team) will be permanent members of SWAT team
2-3 BITSAA leaders and relevant chapter leaders may be included in the SWAT team on case-by-case basis
Coordinator OoBI will announce and notify the SWAT team
Any fund raising initiatives and/or projects with direct interface to BITS Pilani administration arising out of OoBI will require full board approval
We need to secure commitment of regular updates from the direct beneficiary or their representative for OoBI

3. Within 48 hrs of receiving the request
OoBI Launch Process
Within 48 hrs of receiving the request
OoBI request
Can come from any BITSian via any medium – web, , phone, personal contact ….
Verified by OoBI Coordinator / a designated active member
Initiative live for execution
SWAT Team meeting
OoBI go/no-go decision
Verification and sponsorship enable authenticity of the initiative
Involvement of OoBI Coordinator or a designated active BITSAA member acts as a forcing function to build out and strengthen the community
SWAT team concept enable rapid response and delivers a message of professionalism combined with empathy for the cause
Any positive ROI from the OoBI will be an additional advantage

4. OoBI Types
BITSAA International’s involvement will depend on the type of OoBI and ability of the organization to provide support/help.
Type
Recommended BITSAA International Involvement Ordered by Priority, Efforts/Resources Reqd. & Likelihood of Uptake by BITSAA
Personal (Injury, death, natural calamity)
“Full Force”
Awareness - Website, volunteer drives, s
Fundraising - Initiate team to reach out to our donor list, set target and pursue aggressively
Solicit help from other organizations (where applicable)
Professional (e.g. Campus placement)
“High Enthusiasm”
Awareness – Website, s
Coordinate with Fundraising and Tech teams to contact highly placed BITSians at specific organizations
Others (e.g. student treatment issues on campus etc)
“Cautious Optimism”
Understand detail and root cause
Increase / enable platform for dialogue with authorities

5. OoBI Communication
Maintain a regular page on about the OoB initiatives guidelines
Send updates once a quarter to BITSAA Universe via newsletter about OoBI happenings BITSAA had helped / is helping in
Comms-team owned channels will be used to broadcast OoBI support to BITSian Universe as an when required