1. Atlas and IPSAS In Action For 2012
UNDP - Bureau of Management - OIST

2. Employee Benefits: Use Atlas eServices for your holiday
Accounts are updated automatically in Atlas
eServices > My Leave > My Leave

3. Revenue Management: DMS and Atlas Receivables and Contracts
All new agreements must be uploaded into the new DMS system
Monitor the outstanding Accounts Receivables through the report "Aging Report“ and follow-up with Donors
Accounts Receivable > Receivables Analysis > Aging > Aging Detail by Unit Rpt
Monitor Accounts Receivables generated through the Contracts module in Atlas and follow-up with GSSC
Customer Contracts > Review Contract Summary
Apply Deposits to Account Receivable
Accounts Receivable > Payments > Apply Payments > Create Worksheet

4. Expenditures (Expenses): Atlas Receipts, Payables, Ledger
Timely receipting of goods and services will be extremely important
Purchasing > Receipts > add/update Receipts
Proper recording and tracking of prepayments
Accounts Payable > Vouchers > Add/Update > Regular Entry «Prepaid»
Make sure to enter the PO ID as the Prepayment Reference under the Voucher Attributes (Tab)
For the certification of the account balances, use:
General Ledger > Review Financial Information > Ledger

5. Assets and Inventory: Atlas eRequisitions & Asset Management
Begin the process of purchasing with eRequisition
eProcurement > Create Requisition
Note to use the catalog, select the tab "Special Request" and "UNSPSC Items"
To adjust and change the "in service date" for purposes of calculating depreciation
Asset Management > Search for an Asset > Basic Add > Asset Basic Information > Book Page (hyperlink at the bottom of the page)
For Asset adjustment and disposal "Adjustments/Disposals" contact the GSSC

6. Atlas and Reports Please make sure to use all the new IPSAS reports
UN Reports > IPSAS Reports
Starting 2012 we should no longer use the old reports
In order to have accurate reporting, make sure to enter data into Atlas correctly and in a timely manner
All new Management Reports will now match since they are all using the same source of data (Commitment Control)

7. Atlas
Sending s to suppliers after PayCycle run to notify them that they will receive a payment from UNDP
Travel Module to be used for missions and integration of UNDSS TRIP system
New IDM system
New Executive Snapshot with new improved graphics and ad hoc reports.

8. MSC page on Intranet

9. Missions Offered by MSC / OIST
For specific training in Atlas, MSC is always ready to provide such trainings through mission to the country offices upon request
Also a regional trainings can be provided.
For more information contact:
Ms. Anna Arenth
Ms. Celedonia Padilla
Always remember is always there to answer your questions!