1. Academic Advisors Council
Friday January 29, 2015
Day of the Advisor

2. Graduation
Registrar’s office

3. Communication & education plan
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Pre-Graduation Check (120)
Graduation Check Complete (135+)
Graduation Confirmation (once a student applied for graduation)
In-Review or Eligible Status (once a student applied for graduation)
Pending (after grades are posted)
Awarded or Denied (will begin once grades are posted)
Ready, Set, Graduate! Workshops
4 workshops a year
Next workshops is schedule for:
Tuesday, April 5, 2016 from 12 pm to 1pm in BSC-Ursa Major AB

4. Graduation Application Deadlines

5. Key points & major changes to the graduation process
Do not encourage students to apply for Spring Graduation if they have degree requirements to complete after spring quarter.
Once a student applies for a specific quarter to graduate, a registration hold will be applied to keep the student from registering for the quarter after.
We will be running a report to catch students that try to bypass the system.
Students will receive an eligibility no later than May 2nd letting them know if they are eligible to attend Commencement.
Students not eligible should not attend Commencement. Participating without prior approval will trigger a $200 fine.
Students do not need to apply for both Spring Graduation and Early Commencement Participation
Students that apply after the online deadline for Spring Graduation will not have their name printed on the Commencement Program

6. Early Commencement Participation (UGRD)
Eligibility
Within 8 units of completing degree at the end of the spring quarter
Good Academic Standing
Submit Online Application to Registrar’s Office by the April 15, 2016 – no late applications accepted!
Pay $58 Non-Refundable Fee at Cashier’s Office
Applications for both undergrad & graduates available on the Registrar’s website starting February 2016

7. Early commencement participation (GRAD)
Exemptions shall be granted by the Associate Provost to students who:
Will complete the work on their culminating experience by the end of Spring 2016;
Will enroll in Summer 2016 to defend their thesis/project and/or complete all final edits of the product;
Submit to the Office of Academic Programs by April 15, 2016 a Graduate Early Commencement Participation Form.  On this form, the Graduate Director/Coordinator shall certify that the student satisfies these conditions.
Exemptions also shall be granted by the Associate Provost to Ed.D. students who:
Began their program in fall 2013;
Will enroll in summer 2016, complete their culminating experience, defend their dissertation, and submit the dissertation to the Library in summer 2016;

8. Spring quarter deadlines
Spring 2016 Online Graduation Application Period
Your name will be printed in the Commencement Program if you apply by the deadline
Spring 2016 Early Commencement Participation Application Period
Your name will be printed in the Commencement Program if you apply by the deadline and are eligible
Spring 2016 In Person Graduation Application Period
You may participate in Commencement but your name will not be printed in the Commencement Program
Commencement Confirmation
Spring Graduation & Early Commencement Participation Applicants will be notified on eligibility to participate in Commencement via
January 4, 2016 – April 15, 2016
February 1, 2016 – April 15, 2016
April 16, 2016 – July 7, 2016
May 2, 2016

9. General Advising Updates
Advising website has updated mission and vision now
Assessment update-perceptions and experiences of advising
Assessment committee through the Advising Taskforce is now determining how to disseminate the information to the colleges
Semester Conversion Advising Committee Updates
College taskforces/advising teams- plans due today
Advising Timeline and IAPs
Advising Tools Update (GradesFirst/My Planner)
Upcoming Professional Development
GradesFirst Training February 9 and February 10
Communication workshop with Michi Fu February 18
NACADA region 9 conference is March at USC

10. Chat with Charlie