1. An Overview of the Grant Application Process at Rowan University
Presented by University Advancement
and the Office of Sponsored Programs

2. Introductions University Advancement
Deanne Farrell, Director of Corporate and Foundation Relations, x5418
Rachael Swierzewski, Associate Director of Corporate and Foundation Relations, x2408
Office of Sponsored Programs
Sarah Piddington, Director of OSP and Director of Technology Transfer, x5482
Stephanie Lezotte, Assistant Director, x4124
Kristy Carpenter, Post-Award Specialist, x5497
Eric Gregory, Compliance and Contracts Specialist, x4058
Office for Research
Dr. Shreek Mandayam, Associate Provost for Research, x5333

3. *If you are a CMSRU employee, please talk with Harry Mazurek to get a copy of their Flowchart, as it differs slightly.

4. Internal Processes Required internal paperwork
Project Description Template (UA only)- Submitted to Deanne Farrell or Rachael Swierzewski. Used in the process of finding appropriate funding opportunities.
Intent to Propose (all) - Filled out after finding an appropriate funding opportunity. Preliminary-when submitting through OSP, no commitment is made on behalf of the PI or university (i.e. you are not committing to submit to the sponsor).
Project Summary Form (CMSRU only) – Submitted to Harry Mazurek used to approve CMSRU projects.
Proposal Planning Form (all) - Filled out after the budget has been finalized. Requires signatures from PI, chair, dean, OSP director, and AVP for Research. Proposals cannot be submitted without fully signed paperwork.
Forms can be at found:

5. Intent to Propose

6. Proposal Planning Form

7. Project Description Template
Required for requests for prospect research through University Advancement

8. Project Summary Form
Required for all CMSRU faculty submissions

9. I want to submit a Letter of Inquiry
Pre-proposals, preliminary applications, or letters of inquiry. Although OSP or UA do not required signed internal paperwork for these types of submissions, please notify our offices so we can assist. Guidelines vary.

10. I want to submit a proposal
Only UA or OSP may submit proposals or grant applications on behalf of the university. Proposals that are not approved prior to submission or submitted by a non authorized representative:
Can be rejected by the university if awarded with unfavorable terms or conditions.
May not include the full protection of the university under the New Jersey Tort Claims Act.
Significantly delays processing time. Even with an award notice, project work cannot begin until university approval is acquired.
Exceptions: PIs may submit proposals on their own for money that will be awarded directly to them, not managed by Rowan (i.e. monetary awards, travel funds, fellowships, scholarships.)

11. Things to Remember
Depending on your project, one or more training modules may be required
Research Regulatory committees – IRB, IACUC, BSC
Electronic portal registrations

12. FAQ
Q: I’ve come from another university. How do I transfer a grant awarded to me?
A: Since grants are awarded to institutions, not individuals, your former institution must relinquish rights by contacting the sponsor. The Office of Sponsored Programs will work with both the former institution and the sponsor to ensure a smooth transfer.

13. Check Rowan Announcer for locations and times!
Upcoming Workshops
9/24 Finding Grant Funding
10/1 Intellectual Property & Corporate Partnerships
10/8 Administering Your Grant Awards
10/15 Introduction to Grant Budgeting
10/29 Compliance and Beyond
11/12 Writing Winning Grants
11/19 Creating Complex Grant Budgets
11/26 Stewardship & Reporting
12/3 Promoting your Projects/Research
12/10 Research Regulatory Committees on Campus
Check Rowan Announcer for locations and times!

14. Questions?