1. TraCS 10 Overview for TraCS 7 Users

2. Overview TraCS 10 has a new User Interface (look and feel)
Forms are basically the same as they were in TraCS 7.3
Additional functionality has been added to the Replicate, AutoPopulate and Status Progression processes
The new interface is more intuitive and user friendly

3. TraCS Main Components Contact Manager Forms Viewer Contact
Now known as the Forms Manager
Forms Viewer
Used for data entry and editing forms
Contact
Common Information
Now known as External Information

4. Contact TraCS is designed around the concept of a contact
Defined as a Single incident for which an officer is called to perform an official act
A contact can have many scenarios and can involve one or more electronic forms
Example: write a citation, investigate a crash

5. External Information Formerly known as Common Information
Enables users to enter certain types of data once and use it many times
Types are:
Individual
Vehicle
Carrier
Offense
Location

6. External Information (cont)
Can be used on any other form within the same contact
It can be copied, replicated, and edited
Available on the Navigation panel on the External Information Tab

7. Forms Manager Replaces the Contact Manager
Users launch directly into the Forms Manager
Forms Grid is not pre-populated
Users must perform a search to see existing forms on first open.

8. Favorites Search
TraCS 10 New Features

9. New Numbering Sequence
Ticket - Still 10 digits. MYPD
First 4 - Machine Number
Last 6 - Alpha numeric time based representation (No longer Sequential)
Sequence Number added
Accident - Still 12 digits. DD MYPD
DD – 2 digit agency code
Next 4 - Machine Number

10. New Features in TraCS 10 Statuses – Sealed, Submitted, and Replicated
Validation Rules – GPS Coordinates required and Race Required Options.
Auto-Populate Process
2 New Forms
Stand Alone Driver Exchange
Police Request for Driver Review DS-5
MV-104 Print is Gone!
Archive Feature
/Export Forms (PDF)
New TraCS Diagram Tool
New Incident Locator Tool

11. Status - Sealed Supervisors have the ability to Seal records
Note that once a record is Sealed it cannot be acted upon – except by a specially designated person
New access levels:
ViewSeal – View a Sealed record
PrintSeal – Print a Sealed record
UnSeal

12. Status - Submitted
Submitted is a new status for all forms (except UTT) after they are Validated
Enables users to validate a form and continue to make changes without the possibility of a supervisor accepting it before all changes are complete.
Once the user verifies aValidated form is complete, the user must Submit the form
Submitted forms retain the original data unless it is replicated or another form created.

13. Status – Submitted (cont)
The only form that does not use
the submitted status is the UTT.
Supervisors will only review ACC forms in Submitted status, and will no longer review Validated forms
Submitted ACC forms can be Accepted by the supervisor for Transmission or can be rejected. Rejection moves them to Rejected status. Users can then Edit the Rejected Report.
Only Rejected ACC can be altered once Submitted. Opening of Rejected ACC changes status back to “Open”.
All other forms can not be edited after they are placed in a Submitted status. Submitted is a final Status.

14. New Validation Progression

15. Validation Progression cont…

16. Validation Progression cont…

17. Auto Populate Rules
In TraCS 7 users pulled information from one form to a new form
TraCS 10 the data is Pushed from the first form to the second
Users will now click the autopopulate button before opening a new form
TraCS 10 creates the new form and populates it with data from the first form
With only a few exceptions when the user auto populates a form it will populate FROM THE CURRENT FORM TO THE NEW FORM

18. Autopopulate

19. New Replicate Rules
ACC - Can only be replicated after transmitted. The person replicating becomes the owner of the new form. Original is put into a Replicated status.
DWI - Must be in a Submitted status. Can only be replicated by the Original Author. Original is put into a Replicated status.
Forms - Must be in a Submitted status. Can only be replicated by the Original Author. Original form is put into a Replicated status.
Sup Dep - Must be in a Submitted status. Can only be replicated by the Original Author. Original form is put into a Replicated status.
UTT – Unchanged. Can be replicated in any status except sealed.
VEH Search and Inventory - Must be in an Accepted status. Can only be replicated by the Original Author. Original form is put into a Replicated Status

20. Simple Defaults Setup Agency Defaults – Carry over from TraCS 7.
User Defaults – Greatly Simplified
From inside the form, Right click on the field and choose Set Default Value
Depending on the field and options
Select the default from the drop down
Or Type in the default
Or select “Use Current Value” to use the data already entered on the form for the default

21. New Forms Stand Alone Driver Exchange (Driver X)
Designed at Request of Steering Meeting Attendees.
Intended to facilitate driver exchange of information for non-reportable crash or when Officer does not intend to submit the full MV104
Police Request for Driver Review
DMV form DS-5

22. DS-5 Police Request for Driver Review

23. Standalone Driver Exchange

24. Print – MV104 NEW - Now in the TraCS application
No External Application
Print Directly from the Form
In the Forms Manager select an ACC
Click the Print Button

25. New Archive Feature Archive Forms Selectively or in Bulk
Archives by Year
Easy Archive and UnArchive Feature
Reduces size of Main Database
Easy Search and Retrieval from Archive
Only designated users can Archive/UnArchive

26. Void Changes New Data Collected for Logging
Standardized list of reasons for void
Includes free text option for “Other”
Added Question if “Was the UTT Re-Issued”?
If so, list new UTT number

27. Resetting a TraCS Scanner
Reset the COM port of the scanner
Caused by scanner being unplugged or
Other COM port Change
Scanner Reset utility now installed on the desktop
Utility will delete the com port setting and allow the Auto-Detect feature to pick-up the new com port
Puts the power of the fix to the end user
Users can run with extremely low risk
3 Clicks does it.
Utility will not re-install the scanner driver if it becomes necessary

28. Email Forms Can be e-mailed directly from TraCS
Compatible with Programs, not internet mail
Groupwise
Outlook
Lotus Notes

29.
Forms need to be in the same status they need to be in order to be printed
Select the form to be ed from the Forms Manager
Select the pawprint
Click
Select Reports

30. Export Select the forms to be exported from the Forms Manager
Click on the Pawprint
Select Export Report
Select the forms
Select the format
Click Export
Browse to location to save the file

31. TraCS 10 Help
A full help file is available in Tracs by going to the Help ribbon and clicking on the help button
Includes additional information and advanced features not covered here 31

32. Questions ?? Followed by Live Demo