1. CAASPP Training February 3 / 5, 2015

3. CAASPP
CAASPP is comprised of the Smarter Balanced online assessment (CAT), pencil-paper science tests (CST & CAPA) and the California Alternate Assessment (CAA).

4. Agenda http://goo.gl/SQOXz6 Introduction (Nicole) 5 min
Training Plan / Cluster Support (Nicole) min
Roles and Responsibilities min
Planning/Scheduling (Amy) min
Technology (Amy) min
Accommodations and Designated Supports (Pam) min
Practice Tests (Amy) min
Security (Pam) min
CAPA / CMA / CST (Pam) min
TOMS (Pam) min

5. Test Administrator Training and Support

6. Test Administrator Training
We are working on finalizing support:
Training dates (based on request)
Instruction support for training and first week of testing at site
See the “Support Schedule” tab on

7. Roles and Responsibilities (Pam)

8. Roles and Responsibilities Test Site Coordinator
Maintain security policies.
Manage Test Administrators into TOMS (template provided).
Manage testing schedules in collaboration with Administration and Tech Specialist.
Manage student test settings (Designated Supports and Accommodations) in TOMS.
Monitor testing progress and ensure that all eligible students participate
Address testing problems at the school site
Mitigate and report all test security incidents to the LEA CAASPP coordinator
Make sure resources are available (scratch paper, pencil, headphones).
Manage paper/pencil tests (CST).
Ensure all students participate in all appropriate tests.

9. Roles and Responsibilities Test Administrator
Read and sign the CAASPP Test Security Affidavit.
Complete training and review all Smarter Balanced policy and administration documents prior to administering any Smarter Balanced assessments.
Review student information prior to testing to ensure that the correct student receives the proper test with the appropriate supports/test settings.
Administer the Smarter Balanced assessments.
Report all potential test security incidents to the SC and LEA CAASPP Coordinator in a manner consistent with Smarter Balanced, state, and LEA policies.

10. Roles and Responsibilities Tech Specialist
Install the most current secure browser on testing devices and verify they are working.
Help troubleshoot during time of testing.
Collaborate with administrator and test site coordinator on schedules.
Secure browsers properly installed a minimum two weeks before testing (uninstall old browsers, if necessary).
Necessary hardware available and working (i.e., headphones, external keyboards, printers).

11. Roles and Responsibilities
LEA CAASPP Coordinator: Nicole Johnston
Oversee adding of Test Site Coordinators and Test Administrators (TAs) into TOMS
Ensure Test Site Coordinators and TAs are trained
LEA CAASPP Coordinator: Pam Lehto
Add Test Administrators into TOMS
Questions regarding test procedure
Report test security irregularities and/or breaches to the CDE
LEA Technology Coordinator: Amy Wong
Technology related questions

12. Checklists
Appendix J and K in the Test Administrator Manual details responsibilities for:
Test Site Coordinator
Test Administrator
Appendix B in the CAASPP Technical Specifications Manual for Online Testing for:
Tech Specialist

13. Planning and Scheduling (Amy)

14. Test times are approximate

15. CAASPP Testing Schedule
The estimates do not account for any time needed to start computers, load secure browsers, and log in students
To help estimate number of days and associated network bandwidth required, schools should access the Smarter Balanced Technology Readiness Calculator at
Based on number of students, computers, and hours per day computers are available
Number of items will vary on CAT portion of test

16. CAASPP Testing Schedule
Scheduling is a collaborative effort
Recommended: CAT first, PTs second
The classroom activity should be completed within 3 days prior to administering a PT
ELA PTs have 2 parts and can be completed over 2 days
Mathematics PTs have 1 part and can be completed in 1 day
Recommended: PTs should not be administered on the same day as the CAT

17. CAASPP Testing Schedule
Example 1
Monday
Tuesday
Wednesday
Thursday
Friday
All Math CAT
Math classroom activity
Math PT
All ELA CAT
ELA classroom activity
Next Monday
Next Tuesday
Next Wednesday
Next Thursday
Next Friday
ELA PT Part 1
ELA PT Part 2
Example 2
Monday
Tuesday
Wednesday
Thursday
Friday
Math CAT Session 1
Math CAT Session 2
Math PT
ELA CAT Session 1
ELA CAT Session 2
ELA classroom activity
Math classroom activity
Next Monday
Next Tuesday
Next Wednesday
Next Thursday
Next Friday
ELA PT Part 1
ELA PT Part 2

18. Recommended Assessment Sequence - ELA
Non-PT (CAT)
Classroom Activity
Performance Task (PT)
# and Duration of Sessions
Administer in 2-6 sessions
40-60 minute sessions
One session, 30 min
1-3 days prior to PT (not on same day as ELA PT)
2 sessions (Parts 1 and 2)
minute sessions
Breaks within Sessions
If paused for > 20 minutes, cannot go back to items on previous screens
N/A
2 parts
Once on Part 2, cannot review or revise Part 1
Total Duration
Expires in 45 days once started
Recommended complete within 5 days
Expires in 10 days once started
Recommended complete each part of the PT within one day

19. Recommended Assessment Sequence - Math
Non-PT (CAT)
Classroom Activity
Performance Task (PT)
# and Duration of Sessions
Administer in 2 sessions
40-60 minute sessions
Most will complete within two 60 min sessions or one long session
One session, 30 min
1-3 days prior to PT
May occur on same day as PT (unlike ELA)
One session
minute session
Breaks within Sessions
If paused for > 20 minutes, cannot go back to items on previous screens
N/A
One part, items displayed on single screen
If paused, will have access to same items
Total Duration
Expires in 45 days once started
Recommended complete within 5 days
Expires in 10 days once started
Recommended complete each part of the PT within one day

20. Make-Up Sessions
If a student is absent during the classroom activity, a make-up session must be scheduled
Should be similar to that of his or her peers
Provide students an opportunity to interact with the teacher or TA and his or her peers
Must be administered by a TA

21. Technology
(Amy)

23. Secure Browser http://goo.gl/SQOXz6
Specifically designed for CA to provide secure access
Prevents students from accessing other hardware and software functions
A secure browser must be installed on all student computers/devices
Updated and reinstalled annually
Test Administrator computers uses standard browser
External keyboards required for iPads
Refer to the Secure Browser Installation Manual

24. Precautions http://goo.gl/SQOXz6 Close External User Applications
Prohibit Testing on Computers with Dual Monitors
Don’t use force-quit commands

25. Printers (Accommodation)
Print out test session information
Print test stimuli or items for students with the print-on- demand accommodation
Only the TA’s computer should have access to a single local or network printer in the testing room

26. Headphones http://goo.gl/SQOXz6
Headphones are required for each test station
English language arts/literacy (ELA) tests
Text-to-speech accommodation
Job Access with Speech (JAWS)
Supported headphones:
Wired headphones with a 3.5 mm connector
USB headphones with a wired or wireless connection
Microphones not required

27. Sample Parent Newsletter Text
The new Smarter Balanced online assessment, part of the California Assessment of Student Performance and Progress, requires headphones for the English Language Arts portion of the test. For ease and comfort, please have your child bring in his or her own headphones for testing. If your child is unable to bring in headphones, school headphones will be made available for use. The headphones should be wired headphones with a 3.5 mm connector.

28. Accommodations and Designated Supports (Pam)

29. Universal Tools http://goo.gl/SQOXz6
Universal Support are available to any student (see video) and include:
Highlighter (E)
Digital Notepad (E)
Expandable Passages (E)
Mark for Review (E)
Scratch Paper
Simplified Directions (does not apply to test questions)
Strikethrough (E)
Zoom (E)
Breaks during the test
Keyboard Navigation (E)
The embedded supports (E) are chosen by the student at the time of testing.
Non-Embedded supports are provided by the test administrator.

30. Designated Supports http://goo.gl/SQOXz6
Designated Supports are available to any student with parent or teacher recommendation and include:
Color Contrast (E)
Magnification (visual magnifying equipment)
Masking (E)
Noise Buffers
Read Aloud (Items not passages)
Scribe
Text-to-Speech for items, not passages
Turn off Any Universal Tool (E)
Designated Supports must be configured in TOMS at least 24 hours prior to beginning testing.

31. Accommodations http://goo.gl/SQOXz6
Accommodations are only available to students with an IEP or 504 Plan and must be added to TOMS at least 24 hours prior to beginning testing.
Abacus
Alternate Response Options
American Sign Language (E)
Braille (E)
Calculator
Closed Captioning (E)
Large Print
Read Aloud - Test Questions/Answer Options Only
Scribe
Speech-to-Text (Essay responses dictated Orally)

32. Accommodations (cont.)
Print on Demand
must be pre-approved and set in TOMS in order to be used (2 week lead time).
Using the print-on-demand function does not necessarily allow something to be printed due to the adaptive nature of the test.
Specific information has to be set by the vendor.
Any other accommodation must be pre-approved by CDE at least
10 days prior to testing.
Additional accommodations may result in a student’s score not counting for accountability or participation.

33. Practice Tests and Training Tests (Amy)

34. Practice and Training Tests
Student Practice Test
Student Training Test
Purpose
Grade specific testing experience similar in structure and format to the summative assessments.
Opportunity to quickly become familiar with the software and interface features. There are no performance tasks (PTs).
Grade Levels
Each grade:
3–8
Grade bands:
3–5
6–8
Number and Types of Items
~ 30 items in ELA and 30 items in math per grade level
Includes 1 ELA PT and 1 math PT per grade level
~ 15 items per grade band (6 in ELA and 8–9 in math); PTs are not available
Universal Tools, Designated Supports, and Accommodations
All
Scoring
Results not scored, however answer keys and scoring rubrics are available
Results are not scored

35. Accessing Practice and Training Tests
There are two means for accessing the Practice and Training Tests:
Through on a Web browser
Through the secure browser
Simulates operational online testing environment
TAs may create test sessions for the Practice or Training Tests on the TA Practice and Training Site
Students may return to a Practice Test and/or Training Test session

36.
Students and parents who wish to access the Practice Test and/or Test via an Internet browser will select the button below

37. How to Administer a Test Session Handout: http://goo.gl/ymSOmQ
Your turn!
How to Administer a Test Session
Handout:
(Amy)

38. Directions
Pair up. Identify one person to be the TA and one person to be the student.
Go to and click on “Practice and Training Tests.”
TA: Click on “Test Administrator Practice and Training Site” and log on to the TA interface with your login.
Student: Click on “Student Practice and Training Tests.”
Follow on-screen or go at your own pace:

39. Things for Students to Try on the Practice and Training Tests
Find the tutorial for help with how to answer a question
Try highlighting text
Mark a question for review
Pause your own test (note: you will have to start over)

40. Things for TA to Try on the Practice and Training Tests
Set embedded accommodations
Monitor student progress
Pause a student

41. Smarter Balanced Manuals
Site Coordinators and Test Administrators Must Review:
Smarter Balanced Online Test Administration Manual
Smarter Balanced Usability, Accessibility, and Accommodations Guidelines
Test Administrator (TA) Reference Guide (not yet available)

42. Training Teachers Sign security affidavits.
Provide teachers with log-ins and website availability.
All teachers must complete the Smarter Balanced Assessment Administration training by viewing the applicable videos and webcasts at . NOT AVAILABLE YET
On completion, teachers will fill out this form to verify they completed the videos (applicable if watching videos independently)
All teachers must review policy and administration documents.
All teachers must view their students’ data prior to test administration to verify they are receiving the appropriate additional supports.

43. Training (con’t)
Classroom activity should be downloaded 2-3 days before teachers present it to their class.
All paper materials related to the classroom activity must be collected and destroyed prior to students doing the Performance Task.
For all parts of CAASPP testing, Test Administrator scripts must be followed exactly.
If a student is off task, the teacher says, “It is important that you do your best. Do you need to pause the test and take a break?”
If a student asks for assistance in answering or manipulating an item, the teacher may:
Suggest pausing the test (per above).
Gently instruct the student to review the tutorial for help.
Remind the student to reread the instructions.
Say “I can’t help you with your test. Try to do the best that you can.”

44. Training (con’t)
Anyone administering the paper-pencil science tests (grades 5 and 8) must be trained and watch the appropriate videos.

45. Practice and Training Tests
ALL students MUST be given the opportunity to use the practice sessions.
It provides an opportunity to see various test types.
The site simulates operational testing environment.
Students can try different universal tools (strikethrough, highlighter,
Teachers can create test sessions and students can practice logging in.
Practice and training sessions can be paused by students and reopened later.

46. Security
(Pam)

47. Who takes CAASPP? All enrolled students must take the CAT except:
Students taking CAA (California Alternate Assessment)
EL students enrolled in US schools for less than 12 months are not required to take the ELA portion of CAASPP.
Students whose parents have submitted a letter requesting they be exempt from testing. The letter should be addressed to the principal and must specify the student name, grade, teacher, and which tests or parts of tests they do not want the student to participate in.

48. Test Environment
Cell phones or other electronic devices are not allowed to be used during testing (e.g., turned off and put away)
For testing purposes, any electronic device that is not specifically designated in the student’s Individual Education Plan (IEP) or Section 504 plan is unauthorized.
Post an “Unauthorized Electronic Devices May Not Be Used at Any Time During the Testing Session” sign so that it is clearly visible to all students
Place a “TESTING—DO NOT DISTURB” sign on the door

49. Testing Guidelines Students:
Must answer all test items on a page before moving on to next page
May not return to a test segment once it has been completed and submitted
Must answer all test items before the test can be submitted
Students may use scratch paper on the Performance Task, but it must be turned in at the end of the classroom activity.

50. Guidelines (cont.) Test Administrators (TAs):
Must follow the “SAY” script exactly each time a test session is administered.Refer to the “SAY” boxes of the Online Test Administration Manual and/or Online Directions for Administration.
Teachers must actively supervise students during all testing and monitor progress on the CAT.
Teachers are not allowed to review student responses.
Teachers must cover materials on walls that may aid in the test.

51. No one is allowed in the test environment except students actively testing and the proctors involved in the test session.
Any test materials (scratch paper, documents with student information, printed pages, etc.) must remain securely locked at all times.

52. CAASP Test Security
No one may review, discuss or analyze test items, reading passages, stimuli, or prompts at any time.
Scratch paper will be allowed for all CAASPP tests.
Test materials not being returned to ETS must be securely destroyed.
Remind teachers to have a quiet activity available for students who finish early. This activity cannot involve electronic devices of any kind.
Security audits will be conducted this year.

53. CAPA / CMA / CST
(Pam)

54. CST/CMA, April 28 - May 12
CST Science must be given to all students at the school at the same time (grades 5 and 8 only).
66 questions
Grade 5, 2 70-minute sessions
Grade 8, 2 60-minute sessions
CMA is a modified version of the CST and is available only if specified in an IEP and entered into TOMS.
Covers the same content
Fewer answer choices
More open page layout
Grade 5, 3 40-minute sessions, 57 questions
Grade 8, 3 45-minute sessions, 63 questions

55. CAPA Science, April 29-May 12
CAPA is an alternate assessment for students with significant cognitive disabilities.
Paper/pencil Science test only for students in grades 5 and 8.
CAPA is given one-on-one.
Sample tasks are available online at
One Second Rater needed for every 10 students at each testing level.

56. CAA CAA is the proposed replacement to CAPA. Taken online
Field test is April 15-June 5.
All students in grades 3 through 8, who are eligible to take CAPA are expected to take the CAA Field Test.
Information will be provided as it becomes available.

57. Material Handling
Materials for the science test should arrive between March 23 and April 6.
All materials will have labels, no pre-id
Testing April 28-May 8
Make-ups May 11-12
Pack May 13-15
Pick-up May 18-19
All materials must be kept securely locked.
Materials should include 10% overage.
Notify Pam within 2 days of receipt of materials if you need more tests or different versions.
All materials must be returned or discarded per CDE directions.
All voided answer documents must be marked with a reason (i.e. VOID-Student Moved, VOID-Document Recoded) and returned with non-scorables.

58. Quiz Time! Go to: http://kahoot.it Enter in PIN on screen

59. TOMS Training
(Pam)

60. TOMS
TOMS is the Test Operations Management System. Access at caaspp.org
Log in is firstname.lastname
Password will be ed to you from SMARTER DoNotReply or
You are the only one with access to your password.

61. To enter student designated supports and accommodations:
Click on Students-Search
Enter student name
Click Search

62. Screen opens to Student Profile. This data comes from CALPADS.
Click on the Test Setting button.

63. Choose the Designated Support or Accommodation by using the pull-down or checking the appropriate box.
When you have made all the adjustments, click on UPDATE at the bottom of the page.
The same process is used to access your Test Administrators (USERS)

64. Reports You will be able to access various reports in TOMS:
Student Status
Completed
Expired
Invalidated
Paused
Pending
Reported
Rescored
Scored
Started
Submitted
Suspended
CAASPP Assessment Reports (not yet available)
Smarter Balanced Assessment Reports (not yet available)

65. CDE and ETS have not finalized much of the testing system.
Expect frequent updates.
Call or if you have questions or concerns.