1. Residency And Other Smart Algorithms
CCCApply User Workshops 2010
CCCApply
Residency
And Other Smart Algorithms
Rev. 1a
April 2010

2. Smart Processing in CCCApply
Five kinds of ‘smarts’ in CCCApply apps:
Smart algorithms calculate outcomes like Residency Status and BOG Fee Waiver eligibility
Smart forms format application pages and questions depending on previous responses
Smart editing prevents improper or conflicting responses
Smart linking offers additional services depending on responses and outcomes
Smart processing supports custom and downloads based on responses and outcomes

3. Quick Looks
Residency and other smart algorithms are the focus of this presentation
But first a quick look at the other four smarts …

4. Smart Processing
Can set up business rules in the Control Center to customize processing
Example: first-time students under 18
Use rules to send customized
Example: welcome students from Nevada
Use rules to filter application downloads
Example: all AB540-eligible applicants
Attend Control Center training to learn more about smart processing

5. Smart Linking
Displays links to other services based on answers and outcomes
Example: Link to AB540 form displayed only to those found eligible

6. Smart Editing
Checks for disallowed, impossible, or unlikely combinations of answers
Transfer student with no colleges – not allowed
Address not found in USPS database – must confirm
Maps closely related fields behind the scenes
Example: User-friendly field for enrollment status mapped to MIS-compliant field of the same purpose
Can download both or just MIS-compliant field
CCCApply Data Dictionary describes smart edits for each data element
On CCCApply Project Center (cccapplyproject.org)

7. Smart Formatting
Shows, omits, or states questions and prompts based on other answers
Answers affect later screens; for ADA compliance, no changing of current screen
Example: Parent/Guardian questions depend on previous DoB and dependency responses

8. Smart Algorithms CCCApply Application for Admission
Admission Eligibility
Residency Status
Integrity Checks
Residency Status Change
AB540 Eligibility
Financial Aid Referral
BOG Fee Waiver Application
BOG Waiver Dependency Status
BOG Waiver Eligibility Status

9. General Principles All calculations are deemed ‘preliminary’
Colleges still bear ultimate responsibility for final determinations and verifications
Calculations are as complete and reliable as possible
Constructed by multi-college committee
Referenced directly to Ed. Code and manuals
SAAM, Title 5, etc.
Reviewed/approved by authorized experts
Elias Regalado, Ralph Black, etc.
Calculations not revealed to applicant
Available for download along with source data

10. Admission Eligibility
‘Ineligibility flag’ indicates
Eligible to enroll (code = 0)
Ineligible to enroll (code = 1)
Eligible to enroll with documentation (code = 2)
Used by colleges in SIS upload process
Defaults to 0 (Eligible)
Set to 1 (Ineligible) if applicant is either:
Under 18 and not a high school graduate or equivalent
B Visa holder
Set to 2 (Eligible with documentation) if applicant is:
Under 18 and a high school graduate or equivalent
Integrity flags indicate reason for code 1 or 2

11. Admission Eligibility

12. Residency Status Data field called ‘residencyStatus’
Code 1 = Resident
Code 2 = Predetermined to be resident, but further proof is required
Code 3 = Non-resident
Used by colleges in SIS upload process
May need to convert to local SIS residency codes
Can use to provide lists for A&R intervention
Complete computation for each applicant is viewable in Control Center

13. Residency Status Algorithm
Based on four main areas of evaluation
Area A: Citizenship
Area B: Stay and Intent
Area C: Military Exemptions
Area D: Special Exemptions
Two layers of evaluation
Each area evaluated for status independently
Area results evaluated together for residency code
Areas B and D reference parent/guardian for minor
Minor is under 19 years per SAAM, superseding general law

14. Residency Area A: Citizenship
Indicates whether a U.S. Citizen or an eligible non-U.S. Citizen
Meets as A1 if:
U.S. Citizen, or
Permanent Resident, Refugee/Asylee, or Temporary Resident/Amnesty having unexpired alien registration number with issue date more than 1 year before start-of-term
Meets as A2 if:
Has unexpired visa of type that is eligible for residency, or
Permanent Resident, Refugee/Asylee, or Temporary Resident/Amnesty having unexpired visa/alien registration with issue date 1 year or less before start-of-term
Otherwise, area A not met (A0)

15. Residency Area B: Stay & Intent
Meets with no special circumstances (B1):
Duration of stay in California is at least 2 years
No contra-indicators or responses not consistent with duration of stay
Meets with special circumstances (B2):
Duration of stay in California is over 1 year but less than 2 years; no ‘contra-indicators’
Duration of stay is at least 2 years but at least one response is inconsistent with duration of stay
New for 2010: Foster Youth per AB 669
“A student who currently resides in California and is 19 years of age or under at the time of enrollment, who is currently a dependent or ward of the state through California’s child welfare system, or was served by California’s child welfare system and is no longer being served either due to emancipation or aging out of the system…”
Otherwise, area B not met (B0)

16. Residency Area B: Stay & Intent
New for 2010: ‘Intent’ question removed
“Do you intend to maintain California as your state of legal residence?”
Students found the wording vague and confusing
Not consistent with SAAM
Intent is presumed after 2-year stay in California
SAAM provides many examples of evidence of intent; all are based on actions taken by the resident
Nothing in SAAM indicates that a declaration of intent is acceptable evidence

17. Residency Area B: Stay & Intent
New for 2010: B1 now means there are no responses inconsistent with Resident status
‘Suspicious’ responses that were previously allowed for B1 status now result in B2 status
Current address or mailing address is out-of-state
Under 19 and last high school was out-of-state
Enrolled in out-of-state college within the last year
New for 2010: ‘Year’ field added for Out-of- State Activities (‘contra-indicator questions’)
“If Yes, what year?”

18. Residency Area B Questions

19. Residency Area C: Military
Indicates eligible active or discharged U.S. military person or dependent of such
Meets as C1 if:
Applicant is active military member or dependent of active military member, and military member is not currently stationed in CA for educational purposes only
Meets as C2 if:
Applicant is a military member discharged within 1 year of term start date (does not include dependents of discharged military members)
Otherwise, area C not met (C0)

20. Residency Area D: Special
Indicates qualification for one of several special residency exemptions
Meets as D if:
Applicant or parent/guardian is a state college or university employee, or spouse or dependent of such
Applicant is a California public school employee
Applicant or parent/guardian is a qualified agricultural worker, and Citizenship area status is A1 or A2

21. Overall Residency Evaluation
Code 1: Resident
A1 and B1
Code 2: Resident; requires further proof
A1 and B2
A2 and either B1 or B2
C2 and either B1 or B2
C1 or D
Code 3: Non-resident
All other combinations

22. Special Cases Not Evaluated
Certain areas of residency are currently beyond the scope or capacity of CCCApply
Adults deriving residency from returning and staying with qualified residents
Adults deriving residency from two years’ care and control by a qualified resident
Employees of state agencies, including those working out of the state in the service of the state
These may be considered at a future date
As of 2008, emancipated minors are covered by the residency algorithm

23. Residency Integrity Flags
A series of up to 25 two-digit flags
Flags serve two main functions
Identify inconsistencies in answers that are not technically errors
Identify type of proof needed when residency status is 2
Codes sorted in ascending order
Example: 01,22,49,57

24. Integrity Codes 01 Current address state is not 02
Permanent address state is not 03
State of last high school attended is not and student is under 19 04
State of most recent college attended is not and ‘To Date’ is within one year of term start date 11
Claiming high school completion but last high school not in 47
Eligible with documentation: high school graduate or equivalent but under 18 48
Ineligible to enroll; B-visa holder 49
Ineligible to enroll; minor in high school

25. Integrity Codes 50 Missing valid Alien Registration Number 51
Has visa type that can establish residency 52
Recently discharged military member 53
US military member with as home of record 54
US military member currently stationed in not for education purposes 55
State college/university employee 56
California public school employee 57
Qualified seasonal agriculture worker

26. Integrity Codes 58
Applicant has resided in for over one year but less than two years 59
Date of Alien Registration not more than one year before term start date 60
State of last high school attended is not and high school completion date is within last 2 years 61
Currently in military with home of record other than CA 62
Applicant is a current or former Foster Youth in and under 20 years of age 70
Applicant is an unmarried, independent minor 80

27. Residency Status Change Flag
Indicates whether a change in status occurred since last application (to any college, any term)
Date of last application also provided
Flag value is Yes (1) or No (0)
Not working between March 2008 and April 2010

28. Viewing Residency Logic
Display the Application Submissions Report
Select the ‘Residency Results’ View
Click icon in ‘Residency Determination’ column
Pop-up window shows complete residency calculation
Includes details of each residency area (A to D)

29. Viewing Residency Logic
Pop-up for Integrity Flag definitions →

30. AB540 Eligibility Data field ‘eligibleForWaiver’
Status is Yes (1) or No (0)
Defaults to No – Set to Yes if:
Not Residency Status 1 AND
Not a non-immigrant AND
Yes to both AB540 questions:
Attended California high school for 3 years
Completed high school or equivalent
Used to generate link to AB540 form

31. AB540 Eligibility: Links

32. Financial Aid Referral
Data field is ‘financialAidReferral’
Applicant indicated need or interest in financial aid
Designed for proactive financial aid contact
Identifies potential students at first institution contact
Can be used to generate financial aid downloads or communications
Triggered by financial aid topics on Needs & Interests page
Formulated by CCCSFAA (2000)
Not used to link to FAFSA or BOG Waiver
All students get FAFSA and BOGW links

33. Financial Aid Referral
Status is Yes (1) or No (0)
Defaults to No – Set to Yes if applicant specifies any of these Needs & Interests:
Financial help to attend college
Receiving TANF, SSI, or General Assistance
CalWorks
EOPS
Scholarship information
Veterans services

34. Resources CCCApply Project Center cccapplyproject.org
Chancellor’s Office Website
Community College League
CACCRAO

35. Thank you for attending!