1. Prepare your Financial Data for Realm
Presenter: Cory Pickett
Find out what data converts
Learn how to prepare your data for the best conversion experience
Get answers to your conversion questions

2. What Can You Do After Today?
You will
Know what converts to Realm from ACS General Ledger and ACS Accounts Payable
Know what does not convert to Realm
Be able to prepare your data for a smooth conversion to Realm
Have answers to questions about moving ACS Financial data to Realm

3. From ACS General Ledger & Accounts Payable
What Will Convert
From ACS General Ledger & Accounts Payable

4. What Will Convert From ACS General Ledger
Chart of Accounts
Account Type
Account Numbers
Funds
Departments
Projects
Budgets
Vendor Records
Detailed Transactions
Current Fiscal/Calendar year
Previous 2 Fiscal/Calendar years
Summarized Transactions
Anything older than 3 Fiscal/Calendar years

5. What Will Convert From ACS Accounts Payable
Accounts Payable Vendors
Invoices with a Positive Amount
Paid Invoices
Invoice Comments

6. From ACS General Ledger & Accounts Payable
What Will Not Convert
From ACS General Ledger & Accounts Payable

7. What Will Not Convert To Realm
General Ledger
Accounts Payable
Some Account Information
Comments
Committee
Area 1
Area 2
Memorized Transactions
Sources (Transaction Types)
Accrual Based Information
Realm is a cash based system
1099 flags on Vendors
Negative Invoices
Entire Invoices
Invoices with negative distribution lines
Invoice Terms
Invoices not assigned to a Vendor

8. Create a smooth transition to Realm
Preparing Your Data
Create a smooth transition to Realm

9. Preparing Your Data For Conversion
Post or Delete any un-posted transactions
Check All Users and All Periods
Review all Bank Reconciliations
Accept the balance on ones that you can
Clear all markings on reconciliations that cannot be completed

10. Preparing Your Data For Conversion
Clean up Chart of Accounts
Verify there are no inactive Fund Principal accounts attached to Funds
Attach a Fund to accounts
All Revenue and Expense accounts MUST have a fund attached or reports could be out of balance in Realm
Update Account Numbers
Core Accounts can be 4 – 6 digits
Update account mask to be 4 – 6 digits or the accounts will get renumbered during the conversion process

11. Preparing Your Data For Conversion
Update Vendor Information
Merge any duplicate vendors
Deactivate unused vendors
Pay or Void any Posted Invoices
Realm is a cash basis system. In order to convert, you will need to pay or void the invoices in order to move from accrual basis to cash basis