1. Microsoft Word 2016
Lesson 4
Prepared 2/13/11

2. Lesson 4 Learning Objectives At the completion of this lesson, students should understand how to:
Switch between different views in a document
Adjust page margins settings
Set paragraph alignment, indentation, and spacing
Change tab settings
Add page numbers to a document
Create headers and footers
Change page orientation

3. Document Views Tab Read Mode Print Layout Web Layout Outline Draft
Default View

4. Print Layout View vs. Print Preview
Print layout view shows the document as it would be printed as well as allow editing changes to be made to the document.
Print Preview
Can only view how document will look printed. Can’t edit document.

5. Great online resource. Not only can you read the definitions, you can hear the pronunciation.
Margins Defined

6. Adjust top and bottom margins by dragging on the vertical ruler.
Adjust margins by clicking on Page Layout and clicking on Margins
Adjust left and right margins by dragging on the horizontal ruler.
Page Margins
Appears as a double-headed arrow when positioned over margin on Ruler.

7. Page Margins Continued
Word 2016
Defaults
at one inch (1”)
for
Top, Bottom
Left, & Right
Margins

8. Click either the Margins drop-down menu or the Page Layout Launcher to see the Page Setup dialog box.
Note: Can change margins for whole document or section.
Custom Page Margins

9. Rulers Displayed in Print Layout View
Horizontal ruler.
Vertical ruler.
Mouse pointers appear as double-headed arrows when positioned over margin on ruler.

10. Adjust top and bottom margins by dragging on the vertical ruler.
Adjust margins by clicking on Page Layout and clicking on Margins
Adjust left and right margins by dragging on the horizontal ruler.
To change margins move the double-headed arrow on Vertical & Horizontal Rulers
Page Margins

11. Items on Horizontal Ruler Explained
Read ScreenTip before dragging anything on the Ruler.
To change the margin, drag the double-headed arrow
First Line Indent
Hanging Indent
Indicates a left tab
Indicates indents
Left indent
Right indent
Items on Horizontal Ruler Explained
Word Lesson 4 presentation prepared by Kathy Clark (Southside H.S. IT Academy Teacher at Chocowinity, NC). Content from Microsoft Office Word 2010 Lesson Plans provided by Microsoft.

12. Items on Horizontal Ruler Explained
Hold Alt key while dragging the margins on the ruler to display margin measurements in a ScreenTip.
Items on Horizontal Ruler Explained

13. Aligning Text in a Document
Horizontal Alignment
Aligning Text in a Document
Launch Paragraph dialog box
Left
Ctrl+ L
Right
Ctrl + R
Center
Ctrl + E
Justify Ctrl + J
Note: Lesson plans had error regarding grow and shrink font (left out SHIFT).

14. Aligning Text in a Document
Vertical Alignment
The only place to change vertical alignment is in the Layout tab in the Page Setup dialog box.
Note: Lesson plans had error regarding grow and shrink font (left out SHIFT).

15. What vertical alignment option should be selected to align text at the bottom of the document?

16. Text Indentation Hanging Indent Change Indents Either way Left indent
near left margin
Hanging
Indent
Right
First
Line
Change Indents
Either way
Text Indentation

17. Paragraphs Enter Pressing Enter places a hard return in a document.
Only Enter to force a line ending (such as with address lines) or at the end of a paragraph. (A forced enter is commonly called a hard return.)
Enter
Pressing Enter places a hard return in a document.
Soft return automatically wraps line endings.
Paragraph symbols indicate hard returns.
This is an optional component. By turning if off (when it isn’t needed), you have more typing area.

18. With word wrap, should you decide to make your font smaller or larger, the text will automatically adjust to the best line ending.

19. Show/Hide Command
Non-printing character

20. Century Gothic 20 point Franklin Gothic Bold 24 point
Notice line endings.
Font is different
Font size is different
Lines wrapped automatically to accommodate changes
Soft Return
A raised dot indicates a space between words. If lines wrap, the raised dot appears at the end of the line.
Franklin Gothic Bold
24 point
Notice line endings.
Except for short lines or at the end of paragraphs.

21. Click on File and select Options to display the Word Options dialog box.

22. Tabs show up on Ruler.
Left tab at .63”
Note:
Alt key + click on tab gives measurement on Ruler.

23. Setting Tabs
At the Paragraph dialog box click on the Tabs button
5 Types

24. Setting Tabs Tab markers—symbols on rulers that indicate tab stops.
Left tab
Right Tab
Center Tab
Decimal Tab
Bar Tab
Tabs shown on the Ruler and in the Tabs dialog box.
See next page for explanation of a bar tab.

25. Would a table with borders turned off serve the same purpose?

26. Clearing or Deleting Tabs
Left tab
Right Tab
Center Tab
Decimal Tab
Bar Tab
Delete tab by dragging the tab stop off the Ruler and down into the document area
Move tab by dragging tab stop to a new position on the Ruler
Edit tab by double clicking tab stop on the Ruler
Clear tabs from Tabs dialog box. Clear one or Clear All tab stops

27. Leader Tabs
4 Options for Leaders
Dot
Dash
Underline

28. Inserting Page Numbers
Tab
Page numbers aid in keeping keep printed pages in sequential order.
Page numbers can be placed in various locations on a page—top, bottom, right, left, center, etc.

29. See choices

30. Can also insert Page Number from the Header and Footer Tools tab when editing a header or footer.

31. The Header & Footer Tools command is activated from the Insert menu.
To edit a header or footer in your document, just click in the header area or the footer area.
Header area

32. Notice Show Document Text is Checked.
Typing area (document area) appears faded or grayed out when a header or footer is being edited.
To type in typing area, just double click in it.

33. Switching Page Orientation
Standard
Paper Size
8.5” x 11”
Portrait
Orientation
Standard
Paper Size
11” x 8.5”
Landscape
Orientation

34. Click on the View tab to Zoom to a different view size.
Example shown is 100%.
The next slide shows Whole page selected.
Zoom slider also changes view size.

35. This slide shows Whole page selected.
View size is 53%

36. Also Good to Know By default, text is left-aligned.
WYSIWYG
What You See
Is What You Get
By default, text is left-aligned.
To move a tab that has been set already, drag the tab marker to the new location.
Most people prefer the Page Layout view (the default view) because it is WYSIWYG.
Headers and footers can contain text, graphics, pictures, logos, date/time, and page numbers.
The default setting for header and footer margins is .5
Default spacing in Word 2016 is set at single space.
F1 in Word 2016 and in most software programs, launches Help.
F1:
Launches
Help