1. e-TES Employee Training Guide
6/19/2018
e-TES Employee Training Guide
Nordic Region November 2013

2. Agenda I. II. III. IV. V. VI. VII. Logging on to e-TES 3 Entering time6
III.
Entering Wage Type 16
IV.
Recording an Absence 18 V.
Comments / References 20
VI.
Correction Time in Time Sheet 23
VII.
e-TES Report Selection 28

3. e-TES Employee Training Guide Logging on to e-TES
6/19/2018
e-TES Employee Training Guide Logging on to e-TES
Note: For e-TES support, please contact the CSCAnswers Contact Center at
URL:
Log in through the CSS website
Log in with your CSC Shortname and Global Pass password
Once completed, you are presented with the e-TES home screen
Select a menu option from the top menu
CSC Shortname
Global Pass Password
I Forgot My Password

4. e-TES Employee Training Guide Employee Homepage
This is the e-TES homepage which has all the links you will require

5. Employee Profile Page – Update Details
e-TES Employee Training Guide
Employee Profile Page – Update Details
The Employee Profile page allows you to view/update your personal details and update your password. If it is not your manager in the manager field, the manager must assign you to the right manager
Hours and Balances (Hours) are not in use and not updated

6. e-TES Employee Training Guide
Entering Time
Remember always to save your Time Sheet
There are different methods available when entering time on a Time Sheet. You can:
Use the Quick Entry List (slide 7-13)
Apply a Time sheet Template (slide 14)
Manually Add Time by creating a New Work Order (slide 15)
Add Wage Type by creating a New Work Order (slide 16-17)
Add an Absence (slide 18-19)
Add Comments and References (slide 20-22)
Correcting / Changing time (slide 23)
If you did not enter time before the current week lockout time (Friday 3 o’clock), you must submit a Prior Time Adjustment, and then it is not possible to use Quick Entry List or Timesheet Template (slide 24-27)
Reports (slide 28-29)
Help Information (slide 30)

7. Quick Entry List Homepage
e-TES Employee Training Guide
Quick Entry List Homepage
This page displays all the Quick Entries that you have set up in the system
Click on the Quick Entry button from the Homepage to view this page
Once you have added a Quick Entry Item to the Quick Entry List you can use this to add time to a Time Sheet
You have 0 Quick Entry Items from the beginning
5 Quick Entry items. 3 are marked as Template Items (X)
Click “New Work Order” if you want to add to your QE list

8. e-TES Employee Training Guide Create New Quick Entry – Step 1
This screen allows you to create a Quick Entry item so it can be added to the Quick Entry list
Scroll down and click on the relevant Wage/Time Type

9. e-TES Employee Training Guide Create New Quick Entry – Step 2
Select Wage/Time Type T = Time Type (Normal hours, On-Call hours, Overtime hours) W = Wage Type (Hours to Salary)
Click on the applicable Wage/Time Type so it appears in this field.

10. e-TES Employee Training Guide
Create New Quick Entry – Step 3
Enter the SAP Project Code PLEASE NOTE: the entire 8- digit code must be entered including the leading zero (ie. 08 – or 09 project.)
Then click Show Project
Click on the Task (Activity in Artemis) you require so it appears in the field Description
IMPORTANT: Check the Project Description
Project Description and Assignment is automatically populated
(in Artemis it is Activity Code)

11. Create New Quick Entry – Step 4
e-TES Employee Training Guide
Create New Quick Entry – Step 4

12. e-TES Employee Training Guide
Add Time to the Timesheet using the Quick Entry Drop Down List – Step 1
PLEASE NOTE: You MUST first create a Quick Entry item to be able to add time to your timesheet this way
Click the Quick Entry List dropdown, review the Project Description and then check Add to Time Sheet
From the e-TES Homepage click on Time Sheet

13. e-TES Employee Training Guide
Add Time to the Timesheet Using the Quick Entry Drop Down List – Step 2

14. Add Time to the Timesheet Using a Timesheet Template
e-TES Employee Training Guide
Add Time to the Timesheet Using a Timesheet Template
Any quick entry items you can use in your template are displayed on this page
Click on the Template button to add a new template
A „x“ will appear to show that it has been selected for the template
If you want to select more than one item hold down the “Ctrl” key when selecting the quick entry items
Mark the Task select “Modify Template” to add the quick entry item(s) to the template
You will now see this template appear for the weeks applicable in the Time Sheet

15. Entering Time Manually
e-TES Employee Training Guide
Entering Time Manually
You may want to add time manually if you are working on a new project for that week
From the e-TES homepage click on Time Sheet
The process of adding a New Work Order is exactly the same as when adding a Quick Entry item, (Refer to slides 7-10)
Select Add to QE & TS to add the Work Order to the Time sheet AND the Quick Entry List so it can be used for following weeks
Click the Add to Time sheet to add the Work Order to the Time sheet as a one-off

16. Entering Wage Type – Step 1
e-TES Employee Training Guide
Entering Wage Type – Step 1
From the e-TES homepage click on Time Sheet
Scroll down the list to click on the relevant Wage Type (previously Codes in Salary Specification in Artemis).

17. Entering Wage Type – Step 2
e-TES Employee Training Guide
Entering Wage Type – Step 2
IMPORTANT: Never change the Description field
e-TES requires a Description – not a Project (WBS Code)
Click the Add to Time sheet to add the Work Order to the Time Sheet
Select Add to QE & TS to add the Work Order to the Time sheet and the Quick Entry List so it can be used for following weeks

18. Recording an Absence – Step 1
e-TES Employee Training Guide
Recording an Absence – Step 1
If you are absent for a number of days you can enter this easily in e-TES - for this example we will use Ordinary Holiday
Scroll down the list and click on the “Ordinary Holiday” absence code
Then select Add to Time Sheet
From the e-TES homepage click on Time Sheet

19. e-TES Employee Training Guide
Recording an Absence – Step Note: Absence Codes Hours from Flex Balance Hours from OT Balance
You are able to add absence for up to 52 weeks in advance e.g. when going on long term sick leave
Absence codes can not be added to your Quick Entry List, only theTime Sheet
You should enter your vacation leave in advance of your absence

20. Comments/References Step 1 Time Sheet
e-TES Employee Training Guide
Comments/References Step 1 Time Sheet
From the e-TES Homepage click on Time Sheet
Select a cell with hours
Select Comments
Click on hours again

21. Comments/References – Step 2 Time Sheet
e-TES Employee Training Guide
Comments/References – Step 2 Time Sheet
Type comments in the text box. Be aware that comments will appear on the invoice
If you have an Overtime Request Number, you must type the number on all the hours in the References box

22. Comments/References - Step 3
e-TES Employee Training Guide
Comments/References - Step 3
e-TES Report – Time Detail Report at Week Ending – check of Comments and References
Select Time Detail with Comments
Select Time Detail
Review Comments and References

23. Correction Time in Time Sheet
e-TES Employee Training Guide
Correction Time in Time Sheet
If you need to make an correction or change to your Time Sheet it is very easy to do this within e-TES
Note: You can only make corrections in your Timesheet up until your Lockout Time
You cannot delete Tasks from Timesheet. However, if you have not placed them in your Template, they will disappear the following week
From the e-TES homepage click on Time Sheet
Click on Save to save changes to the Time Sheet

24. e-TES Employee Training Guide
Prior Time Adjustment – Step 1

25. Prior Time Adjustment – Step 2
e-TES Employee Training Guide
Prior Time Adjustment – Step 2
The process of adding a New Work Order is exactly the same as when adding a Quick Entry item (see slides 8-11), but only Add to Time Sheet

26. Prior Time Adjustment – Step 3
e-TES Employee Training Guide
Prior Time Adjustment – Step 3
After you have added New Work Order and/or New Absence, or corrected hours, remember to submit your Time Sheet

27. Prior Time Adjustment – Step 4
e-TES Employee Training Guide
Prior Time Adjustment – Step 4
You must select reason for the adjustment(s)
After you have submitted your Prior Time Adjustment, your manager will receive a message in e-TES alerting him/her about the change
Select Adjustments Reason
Click Submit

28. e-TES Report Selection – Homepage
e-TES Employee Training Guide
e-TES Report Selection – Homepage
The Report page allows you to run several reports according to the information that is required
The Time Detail Report it is also possible to choose Adjusted Time Detail, if you have made a Prior Time Adjustment

29. e-TES Employee Training Guide e-TES Report Audit Trail Report
You will get a message if your Time Sheet has been adjusted by your manager.
In the Audit Trail Report you can see Time adjustments
You can see the adjustments, and who have made the adjustments

30. e-TES Employee Training Guide
e-TES Help
For e-TES support, please contact the CSCAnswers Contact Center at
You can also visit CSS Websites for further support:
Lithuania:
Sweden:
Denmark:
Norway:
Netherlands:
Or click on e-TES online help function on e-TES

31. Thank You

32. e-TES Help For e-TES support, please contact the CSCAnswers Contact Center at answers.emea@csc.com
Denmark -
Lithuania -
Sweden -
Norway -
Netherlands -
Access additional materials using the "Help" button in e-TES