1. Web address to access School of Medicine Applications: http://apps.med.wayne.edu
Type in your WSUSOM User Name and Password.
Click Submit

2. Click the F.A.L.S. tab to began

3. The Agreement page must be ACCEPTED to move to the next step in F.A.L.S.

4. Allow entry of one faculty at a time.
User information
Select faculty name from the drop down list.
Allow entry of one faculty at a time.
Faculty tab is used to select a faculty by: Name, department, add a faculty to a department, delete a faculty from a department and undo a faculty finalize hours
Click Select Faculty to continue

5. Once a faculty has been selected, the screen automatically goes to the Log screen, you can now enter hours for that faculty.
The type of Activities will appear in Blue – pencil on the side are to edit activities
Institutions (Locations)
Fill faculty hours 0.0 1st hours, 2nd minutes, tab to next field.
Activities & Institutions are defaulted from previous log period

6. Change faculty Activities by clicking inside the check box
Select , Select Activities to change faculty activities
Click Select All Checked Activities to continue

7. Select, Select Institution to change faculty Institutions (Locations)
Change Institutions (Location) by clicking inside of the check box
Click Select All Checked Institutions to continue

8. Select Print Blank Log from the left menu.
This form is used for faculty that will NOT be entering their own hours.
Select an Activities by clicking inside of the check box
Select an Institution (Location) by clicking inside of the check box
Select the number of weeks the form needs to display.
Click Print Blank Log button at the bottom of the screen

9. Write faculty name Write your department Type of Activities
Selected Institutions
Selected weeks view

10. Prints per faculty their Unfinalized log (A log that has not been finalized).
Return back to main menu.
Name of Faculty, department and Log Period

11. Select department from the drop down list.
Main Menu
Multi-user – person(s) that enter hours for more then one department, otherwise most user will only see faculty that are applicable to their department.

12. Select faculty/user to be added from the drop down list or type in faculty/user SOM User Name
Select the Entity (what hospital the faculty is affiliated) from the drop down list
Select the Department (s) (if more than one) from the scroll bar.
Click Add this faculty to FALS

13. Select Update/Delete Faculty to remove a faculty from a department.
Select faculty name from the drop down list.
Click Update this Faculty Personal Information

14. Make sure you have the right faculty, click across from Access to departments; written in green Delete from (Department Name).
Click Update this faculty Personal Information to complete

15. Select Undo Finalized Logs to re-enter/change faculty hours, activities or Institution.
Select faculty name from the drop down list.
Click Select Faculty to confirm.

16. Undo Finalized Logs CONFIRMATION

17. Displays a list of users, department, and email address.

18. Faculty that DO NOT have a SOM User ID and password
Faculty that DO NOT have a SOM User ID and password. Fill out form and click Submit
Classification: Faculty
Click inside the radio button to select
FALS Access: Yes
Select from the drop down NO or YES

19. LOGS tab: displays a different set of options on the left, then the LOG viewed from the FACULTY Tab.
TABS
Select Print Blank Log from the left menu.
This form is used for faculty that will NOT be entering their own hours.
Select an Activities by clicking inside of the check box
Select an Institution (Location) by clicking inside of the check box
Select the number of weeks the form needs to display.
Click Print Blank Log button at the bottom of the screen

20. Select, Print Final Log: This allows user to print faculty finalized forms.
Select faculties with finalize (completed) hours from the drop down list, then click Select Faculty to complete.
To select more than one faculty at a time hold down the Control key on your keyboard.

21. Faculty information
Total of faculty finalized hours
Print Finalized Log and have faculty to sign and date
SEND ALL FINALIZED SIGNED FORMS TO:
Sudhir Desai
4220 Orchestra Place
DMC Reimbursement
Detroit, MI 48201

22. Select faculty from the drop down list.
Click Select Faculty to continue.

23. A pop-up screen will appear with faculty last entered hours.
These hours may or may not be the current entered hours. Hours are defaulted to the last period hours.
BEFORE YOU FANILIZE! Please review hours with faculty.

24. N/A
System log

25. N/A

26. Select Department from the drop down menu.
Select Entity (Location) from drop down menu.
Click Pick Department and Entity

27. Click inside of the check box to indicate which faculties Cover Sheet to be printed.
Click Print above checked list

28. Send this Cover Sheet with the Signed finalized faculty forms to:
Sudhir Desai
4220 Orchestra Place
DMC Reimbursement
Detroit, MI 48201
The user name will appear here, sign the form
Results display the list of faculty names that the user are submitting.

29. Click the REPORTS tab to access departmental reports

30. Select Log Hour by Dept from the left menu
Select a department from the drop down menu; one department to many Entity
Select the Entity(s)
Multiple entities can be selected.
Click Generate Report to complete.

31. Results display a report based on the Entity selection(s)

32. Displays a view of the department faculty that may or may not have entered hours.
Select Department from the drop down list.
Select Entity(s) if more than one.
Click Generate Report to continue
Drop down

33. Results display; Department , Faculty name, Entity (location) and the faculty Log status.

34. Selecting Dept by Institution will sort view by Institutions
Select Institution from drop down list.
Select Entity(s)
Click Generate Report to complete

35. Results display Entity, Institution then Department.

36. Select Institution by Dept will sort view by Institutions
Select Department(s) from the drop down menu.
Select Entity(s) from the scroll menu.
Click Generate Report to complete

37. Select Institution by Department displays a sort view of Institutions and the departments
Faculty
Total of hours

38. Step 1:
Select CSV Report from the left menu.
CSV (Comma Separated Values) Report – a report that will display in an Excel spreadsheet.
Select the Log Period(s) one or more.
Select the Department.
Select the Entity(s).
Click Generate Report to complete.

39. Step 2:
A popup screen will display File Download, click Open

40. Step 3:
Data will display in an Excel Spreadsheet, adjust data accordingly

41. Select Department Summary from the left menu.
Select Entity(s)
Click Generate Report to complete

42. Results displays the Department of all department with final totals.

43. Step 1:
Select Division Summary from the left menu.
Select the Department from the drop down menu
Select Entity(s) from the scroll bar.
Click Generate Report to complete.

44. Click Pick Department to continue.
Step 2:
Pop-up screen appears, select a department that has divisions from the drop down menu.
Click Pick Department to continue.
Department
Division
Step 3:
Division Summary Report

45. Faculty List by Department - are faculty that has an LDAP account with SOM/FALS.
Users can only see their department list of faculty.
If a user have multiple department access you are able to view those faculties.
Select Department from the drop down list.
Select the Entity(s) from the scroll bar.
Click Generate Report to complete.

46. Results display view of department, last name, first name, faculty address, user name and Entity.

47. Select Multiple Period Reports from the left menu.
Select Pick Log Period(s) from the scrollable menu, you can pick more than one log period.
Select Pick Report Type from the drop down menu: Summary, Annualize and FTE
Select Pick Department from the drop down list.
Select Pick Entity(s) from the scroll list.
Click Generate Report to complete.

48. Results display

49. Click Coordinator Tab at the top of page to select coordinator information.
Select Add Coordinator (a user that has the rights to enter hours on behalf of a faculty) from the left menu to add a new coordinator to the department list.
Enter the Username (must be in SOM LDAP) ex: masmith.
Select the Entity Type from the drop down menu.
Select the Access Type (Secretary, Dept / Div Coordinator or Administrator) from the drop down menu (see above).
Select Access Department(s) from the scroll down menu, select all departments the user is associated with.
Select Add this Coordinator to complete.
Four types of Users:
Faculty – they can select activities, locations and enter their hours.
Secretary – they can fill hours for faculty, and print logs and reports for the department they have access to.
Dept/Div – they can fill hours for faculty, print logs and reports, add, delete, modify faculty and coordinators for their department.
Administrator – they have full control of the FALS system.

50. Step 1:
Select Modify Coordinator from the left menu.
Select coordinator from the drop down menu.
Click Select This Coordinator to complete

51. Step 2:
Results display coordinator first name, last name, username, address, entity and access type.
To remove an access type; click the department(s) written in green.
Click Update this Coordinator Personal Information at the bottom of the list to complete.

52. Select View Coordinators by Dept from the left menu.
Select a Department/Division from the drop down list.
Click Pick Department to complete
Results display the coordinators; Last and first name, address, access type and department.

53. Select View Coordinator (All) from the left menu.
Results will display coordinators that are only in the department(s) you have access, unless you have administrator access.

54. N/A to faculty, dept/div and secretary user
Select Entity Restriction from the left menu.
Select the user name from the drop down list.
Click Restrict This Coordinator to complete.
Results are Y (yes) and N (no) Restriction are successful.

55. N/A to faculty, dept/div and secretary user
Assume Identity are only used by Administrator to trouble shoot Coordinator problem(s).
N/A to faculty, dept/div and secretary user
Select the coordinator from the drop down list.
Click Assume Identity of This Coordinator to continue.

56. Select View Fiscal Year Log Periods to view this period open and lockout dates.

57. N/A to Faculty, Secretary, and Coordinators
Select Modify Fiscal Year Log Periods from left menu to change log in and lock out dates.
Any changes in open and lockout dates MUST be approved by Julie Sullivan. She will give the okay and dates to change.
Select day, month and year from the drop down list to change periods.
Date
Month
Year
Click Modify Log Period to update changes.
Click the button Add this Log Period to Current Fiscal Year, then make changes to the dates.

58. Select Choose a Different Log Period from the left menu
VIEW ONLY
Select a different log period from the drop down menu.
Click Change to Above Log Period to view

59. Select, Select Current Log Period from left menu to view the current log period.

60. Result displays that you are now in the current period.
Select Log Period tab to return to log period menu.

61. N/A to Faculty, Secretary and Coordinator
Select Create Next Year Log Periods from left menu
Select Fiscal Year from the drop down menu.
Select Number of Periods from the drop down menu.
Click Start showing the Next Year Periods button.

62. N/A to Faculty, Secretary and Coordinator

63. N/A to Faculty, Secretary and Coordinator
Step 1:
Select Change Department Dates from the left menu.
Pick Department from the drop down list.
Click Pick Department to continue.

64. N/A to Faculty, Secretary and Coordinator
Step 2:
Results will display a box to select a New Start Date and you MUST enter a Comment (why the department needs a different date) for the department selected.
PLEASE READ INSTRUCTION ABOVE CAREFULLY!
Click Change My Dept Log Dates to complete.

65. Select Add FAQ from the left menu.
Type in the FALS Question and Answer.
Click Add This Question/Answer to FAQ to complete

66. Click the Pencil to edit FAQ
Click on the trash can to delete a FAQ

67. INFORMATIONAL
Click on a topic written in blue to hyperlink to that topic.

68. INFORMATIONAL
Brief overview on how to login online.

69. View of the Agreement page.

70. N/A to Faculty, Secretary and Coordinator
Type in the name of the Institution
Select the Entity from the drop down list.
Click Add this Institution to FALS to complete
Click Add Institution from the left side menu

71. N/A to Faculty, Secretary and Coordinator
Step 1:
Select Modify Institution from the left side menu.
Select Institution from the drop down list.
Click Update this Institution to complete

72. Step 2:
Previously typed in Institution name.
Select Active or Not from the drop down.
Select the Entity from the drop down.
Click Update this Information to complete

73. N/A to Faculty, Secretary and Coordinator
Select Add Dept/Div from the side menu.
Type in the name of the Department or Division.
If the name is a Division of a Department select the Department from the drop down list.
Click Add this Dept/Div to FALS to complete.

74. N/A to Faculty, Secretary and Coordinator
Step 1:
Select Modify Dept/Div from the left side menu.
Select department from the drop down menu.
Click Update this Department to continue.

75. Step 2:
If the first selection is the department, select the division from the drop down list, if you selected a division first, then select the department from the drop down menu.
Click Update this Dept/Div to complete.

76. N/A to Faculty, Secretary and Coordinator
Step 1:
Select Create Schedule from the left side menu.
Select Choose Department(s) from the scroll menu.
Select Choose Category(s) from the scroll menu.
Click Display List to continue.

77. Step 2:
Results display a list of faculty that s will be sent.
Click Uncheck All and manually check names that the will be sent.
Or, Check All and an will be sent to everyone on the list.
At the bottom of the screen click Create for all Employees Checked.

78. N/A to Faculty, Secretary and Coordinator
Step 3:
From: automatically default to the user
Send Date: automatically default to today’s date.
Subject: Type in the subject.
Type in the Contents of the .
Click Schedule the Above to continue.

79. Step 4:
Screen display Successfully scheduled .
To view the details of a specific click on the ID.

80. Select View Schedule Email from the left side menu.
To view the details of a specific click on the ID.

81. N/A to Faculty, Secretary and Coordinator
Results display