1. Bookkeeping Procedures
Common tasks include the following:
Preparing a day sheet
Posting patient transactions, including refunds to patients
Preparing bank deposits
Reconciling bank statements
Performing accounts receivable transactions
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2. Bookkeeping Procedures (cont.)
Common tasks include the following:
Performing accounts payable transactions
Maintaining petty cash funds
Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

3. Posting of patient transactions are:
Based on information from the Encounter Form
Verified by comparing the Encounter Form against the medical record
Copyright © 2007 by Saunders, an imprint of Elsevier Inc. All rights reserved.

4. Patient transactions are posted to a day sheet:
Day sheets should be balanced at the end of each day.
Day sheets should be reconciled to Encounter Forms to be sure each patient transaction has been posted to the day sheet.
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5. Additional Posting Procedures
Posting must also occur on the patient’s ledger card.
Special bookkeeping entries include adjustments.
Proper adjustments should be made for collection agency payments.
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6. Credit Balances
Overpayment of the amount due on an account will result in a credit balance.
Credit balances should be refunded to the patient.
If required, a written memo regarding the refund should be given to the appropriate person.
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7. Credit Balances (cont.)
Refunds must be posted to both the patient’s ledger card and the day sheet.
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8. Checks Returned for Insufficient Funds (NSF)
If required, written notification regarding the returned check should be given to the appropriate person.
Post the amount of the check, plus any additional bank charges, to both the patient’s ledger card and the day sheet.
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9. NSF Checks (cont.)
The patient should be notified in writing about the returned check, with a request for immediate payment of all charges, including bank fees.
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10. Accounts Payable Invoices should be paid as soon as appropriate.
Some invoices include a discount if paid in full by a certain date.
Payments must be assigned to the correct distribution account.
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11. Accounts Payable (cont.)
Invoices should be marked with the following:
Check number and amount paid
Date of check
Initials of person authorizing payment
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