1. Elements of a high level event
Unni Strand Karlsen
IOF Foot O Commission

2. IOF High Level Event Seminar, Warsaw
Agenda
Type of High level events
The relationship between IOF and Organisers
Time plan and milestones
Event quality management
IOF High Level Event Seminar, Warsaw

3. IOF High Level Event Seminar, Warsaw
Focus points
Fairness
Quality
Provision for many groups
Finances is critical
TV makes big demands on the event
IOF High Level Event Seminar, Warsaw

4. Type of High Level Events
World Games (WG)
World Championships (WOC)
Junior World Championships (JWOC)
World Cup (WCup)
World Master Championships(WMOC)
Regional Championships (RC)
IOF High Level Event Seminar, Warsaw

5. The relationship between IOF and Organisers
IOF retains all rights to defined High level events
IOF does not organise events
IOF is dependent on partners
National Federations
Local organisers
A High level event is a production outsourced by the IOF
IOF High Level Event Seminar, Warsaw

6. IOF High Level Event Seminar, Warsaw
Central actors
CONTRACT
National
Federation
IOF
Event
Advising
Team
IOF SEA
National Controller
CONT
CONTRACTS
CONTRT
ORGANISER
EVENT PLAN
IOF High Level Event Seminar, Warsaw

7. WOC EA Model – new structure
IOF High Level Event Seminar, Warsaw

8. IOF High Level Event Seminar, Warsaw
Contracts 1
IOF Contracts are always with the National Federation
Partnership Agreement
Sponsorship rights agreement
TV-rights agreement
The National Federation subcontracts a Local Organiser
IOF High Level Event Seminar, Warsaw

9. IOF High Level Event Seminar, Warsaw
Contracts 2
Rules and Guiding Documents
Any deviations from Rules
Brand and Logo – IOF shall be visible
Event Advising – sharing of responsibilities
Regular status reports in English!
Participation fee shall be approved by IOF
IOF High Level Event Seminar, Warsaw

10. IOF High Level Event Seminar, Warsaw
Event plan
Reference in Partnership Agreement
Key document for detailing implementation
Steering document for planning
All items to be approved by SEA
Dynamic document, signed by Event director and SEA
Reviewed in detail at every SEA-team visit
IOF High Level Event Seminar, Warsaw

11. The Event Plan, contents
IOF High Level Event Seminar, Warsaw

12. IOF High Level Event Seminar, Warsaw
The Event Plan, detail
Time keeping and punching system testing plan:
System
Will be tested at
Test details
Punching
April 2-3rd
Time-keeping
June 9th
Results mgmt
The technical systems will be tested at 4 competitions in the WOC district from April 2nd to June 12th This include all disciplines, including sprint relay.
IOF High Level Event Seminar, Warsaw

13. Bulletins are good milestones 1
WOC + JWOC
- Bulletin months before
- Bulletin months before
- Bulletin months before
- Bulletin Upon arrival
IOF High Level Event Seminar, Warsaw

14. Bulletins are good milestones 2
World Cup
Bulletin 1/ months before
Bulletin months before
Bulletin Upon arrival
WMOC
Bulletin 1/ months before
Bulletin months before
IOF High Level Event Seminar, Warsaw

15. Event quality management
IOF commission shall have the continuous CONTROL from evaluation of application to final evaluation of the event
Each commission shall appoint a supervisor
Supervisors must have the overview and will assist the SEA s
IOF High Level Event Seminar, Warsaw

16. IOF High Level Event Seminar, Warsaw
Summary
IOF has a contractual relationship with the organising Federation
Main governing documents are
Partnership agreement
Event plan
Quality is secured by the SEA advising team with assistant from the supervisor and relevant commission
IOF High Level Event Seminar, Warsaw