1. Richard NDI SAMBA NRPA- Cameroon
07/03/11
Process Oriented Approach in Updating and Maintaining National Register of Radiation Sources
Vienna, Austria,
Richard NDI SAMBA NRPA- Cameroon

2. Scope Introduction Common basis for Regulatory functions
Establishment of a Process Approach in National Register of Sources
Progress Made so far
Remaining Challenges Conclusion

3. Introduction
Africa in miniature
CAMEROON

4. Population: 22 millions
Surface Area: Km2
10 regions, 240 ethnic groups (Bantus, Semi-Bantus, Sudanese, etc.)
2 official languages (French and English),
2 main religions: Christian and Islam
IAEA Membership: July 1964.
In 2006, Cameroon government expressed her intention to work towards implementing the provisions of the Code of Conduct on the Safety and Security of Radioactive Sources and its Supplementary Guidance on the Import and Export.

5. Legislation and Regulations
Law No 95/08 of 30th January 1995 on Radiation Protection and the decree of application No 2002/250 of 31st October 2002 establishing the organization and functioning of NRPA.
NRPA became operational in April 2007.
There is provision on National Register of Sources and Occupational Exposure on Article 4 of Decree of 2002.
Three Ministerial Regulations on Public Health were enacted by the Minister of Public Health in June 2013 to reinforce Decree of 2002 especially on responsibilities of safety of sources.
Common Basis Progress Remaining Challenges

6. Establishment and Maintenance of a National Register of Radiation Sources
Since 2009, data collections for radiation sources are continuously being done nationwide and registered with the help of IAEA Regulatory Authority Information System (RAIS) software now RAIS 3.3 web version installed in 2014.
This was migrated from RAIS 3.0
Data on radiation sources are constantly updated nation wide and registered in RAIS 3.3 web
Common Basis Progress Remaining Challenges

7. Facilities and Services using Radiation Sources
Map of Ionizing Radiation Sources in Cameroon
Radioactive sources (SR) associated facilities data vary between 10 in the Centre Region and 25 in the Littoral, with a total of 40 facilities and 162 SR.
- 03 Co-60 category 1 radioactive sources used for 02 radiotherapy centres;
50 Ir-192 category 2 radioactive sources for Industrial radiography;
- more than 400 X Ray Generators and 800 occupational workers.
Common Basis Progress Remaining Challenges

8. Implementing IRSS Mission Recommendation
After the Integrated Regulatory Review Service (IRRS) mission conducted in October 2014 to review Cameroon radiation and nuclear safety regulatory framework and activities for its effectiveness and to exchange information and experience in the areas covered since 2007;
Major challenges were in the production of an integrated management system for collecting reliable documents from stakeholders and the respect of international standards with integration of IRRS recommendations into National Strategic Action Plan.

9. Related Actions Developed
Action Plan developed for improvement of the national regulatory infrastructure for safety
Regulatory Function
Related Actions Developed
Management System of the Regulatory Body
 Establish an integrated management system with processes consistent with the latest internationally established standards
Stability and Consistency of regulatory control (Policies, Procedures, Internal guidelines, etc.)
 Establish regulations and guides that specify the principles, requirements and associated criteria for safety upon which the regulatory judgements, decisions and actions are based.

10. Related Actions Developed
Action Plan developed for improvement of the national regulatory infrastructure for safety
Regulatory Function
Related Actions Developed
Regulatory Functions:
Authorization
Review and Assessment
Inspection
Enforcement
Guidelines for Application of Authorization
Policies and procedures
Graded Approach, Procedures,
sworn in to become State inspectors
Policy and procedures
Regulations and Guides
 Establish Process of developing and review of regulations
Regulatory Records
 Customization in RAIS 3.3 web
Any other regulatory processes
 Establish draft procedure for informing interested parties

11. Process Approach in establishment and Maintenance of a National Register of Sources
Legislative and Regulatory documents (drafts and enacted)
Cooperation
Autorisation (Customized for Associated Facilities)
Inspection
Customized Quality Control of X Ray Generators, Hyperlink Associated Equipment
National Dose Register Customized
Errors from RAIS 3.0 enabled us to establish and use different processes approach in order to sustain the way data is populated.
Excel Sheet is used in parallel to keep Register of Sources by Facility
Common Basis Progress Remaining Challenges

12. Authorization Process

13. Customization and Implementation of Authorization Process
Application received
Documents controlled
Decision accord/reject
Process inspection Pre-authorisation (SCI)
File archived
Review and Assessment
Authorization issued
Clerk – Mme Ekoto Sorrel
Clerk – Mme Toukam + M Akamba
Mme Doudou (medical) / M. Mvondo (non-medical)
Verification
SAEL/DRC– M. NZOUATCHA + Dr SABOUANG
DG/DRC– Dr SIMO
Signing the authorization certificate
DG / DRC
Clerk – Mme Toukam + M Akamba
Clerk – M. Akamba
Common Basis Progress Remaining Challenges

14. Upgrade and Verification from customization from 3.3 web.
Common Basis Progress Remaining Challenges

15. With IRRS mission done in 2014, various recommendations ditched out :
IMS- Keep an electronic copy of all process documentation into RAIS, so that it can be readily accessible to the management and all staff in the regulatory body with connection to IAEA Catalogue.
Periodically do quality assurance of our registry of Sources.
Conclusion:
GP: NRPA is using the latest version of RAIS 3.3 to integrate main safety related records, e.g. radiation sources and generators data, records of occupational doses and inspection reports. This enables NRPA to use a single integrated tool to maintain safety related records of facilities and activities which will enable efficient and effective record keeping
Common Basis Progress Remaining Challenges

16. NRPA
CAMEROON