1. AYSO Region 894
Annual Board Meeting
July 14, 2015

2. Our Vision
To provide world class youth soccer programs that enrich children’s lives.

3. Our Mission
To develop and deliver quality youth soccer programs which promote a fun, family environment based on AYSO's Six Philosophies.
Everyone Plays
Positive Coaching
Balanced Teams
Good Sportsmanship
Open Registration
Player Development

4. Agenda Previous Minutes Board Nominations Open Positions
Treasurer
Board Nominations
CVPA
Coach Admin
Open Positions
Referee Admin
Training Matrix
Equipment Manager
Calendar
Uniform Manager
Action Items
Fields Manager
Administrative Updates
Division Coordinators
Registrar
New Business
Safety Director
VIP

5. Previous Meeting Minutes Review/Approval

6. Board Nominations
Nomination Commission recommend candidates for board positions

7. Position
Candidate 1
Regional Registrar
Tiffney Etzel
Regional Treasurer
Rebecca Hammer
Regional Safety Director
Rod Merritt
Regional Coach Administrator
Peter McCoy
Regional Referee Administrator
Chris Boyer
Regional CVPA
Meagan Ottum
Assistant Regional Referee Administrator
Director of Referee Instruction
Dowling Bowman
Director of Referee Assessment
Douglas Vechinski
Coach Trainer
Curtis Walker
Fields Administrator
David Kennedy
Assistant Fields Administrator
Cindy Vechinski
Equipment Manager
Van Sullivan
Buyer/Uniform Administrator
Beth Sullivan
Webmaster
Rod Etzel
Team Balance Coordinator
Dan Casey
Marketing Coordinator
Amber Morris
E-Newsletter Editor
VIP Program Director
Angela Southern
Regional Secretary
SELECT Program Coordinator
Regional Auditor

8. Board Meeting Dates August 11, 2015 February 9, 2016 September 8, 2015
March 8, 2016
October 13, 2015
April 12, 2016
November 10, 2015
May 10, 2016
December 8, 2015
June 14, 2016
January 12, 2016
July 12, 2016

9. Open Volunteer Positions
Division Coordinators
Secretary
Soccer Camp Coordinator
Regional Auditor
Communication Coordinator
Publicity/Marketing Coordinator – Amber?

11. Calendar Date Event June 9 Board Meeting – Form Nominating Commission
Fall Registration Event #1
June 15-19
Challenger Sports Half Day Camp 9am-12pm
June 19-21
Section 5 Games (Huntsville, AL)
June 27
Fall Registration Event #2
July 1
RAP Due to Area
July 11
Fall Registration Event #3

12. Calendar Date Event July 14 Board Meeting – Annual Meeting July 13-17
AYSO UK International Half Day Camp 5pm-8pm
July 25
Fall Registration Event #4
Regular Registration Closes, Late fees apply
Division Coordinator’s Meeting
July 28,30,31
Team Formation Telecons
August 1
Coach Meeting, Referee Meeting
August 3
PDP Coach starts
U8-U19 Practices Begin
August 8
U5-U6 Practices/Games Begin

13. Calendar Date Event August 11 Board Meeting August 15
U8-U19 Games Begin
September 5
NO GAMES – Labor Day
September 8
October 5-9
Fall Break
October 10
NO GAMES – Fall Break
October 13
October 19-24
Regional Tournament Games
October 31
U10-U14 Area Tournament
November 7
U16-U19 Area Tournament
November 10
November 14
State Tournament

14. Action Items Solicit for multiple host families for coach trainer
Description
Assigned to
Due Date
Status
Solicit for multiple host families for coach trainer
John
April
Postponed
Send field contact info to David
May
Complete

15. Administrative Updates

16. Registrar
Tiffney Etzel

17. Fall Registration
As of July 12
217 kids registered
53 applicants

18. Division
Gender
Total
U-05 B 8 G 7
U-05 Total 15
U-06 12 5
U-06 Total 17
U-08 37 25
U-08 Total 62
U-10 19 28
U-10 Total 47
U-12 32
U-12 Total 44
U-14
U-14 Total 45
U-16
U-16 Total 23
U-19
U-19 Total 22
Grand Total
275

19. Safety Director
Rod Merritt

20. Treasurer
Rebecca Hammer

21. Financial Status
Annual Report

22. CVPA
Meagan Ottum

23. Coach Administration
Peter McCoy
Curtis Walker

24. Area Coach info Class Date Location U6, U8, U10, U12 Coach 08/03/15
Madison
08/04/15
Intermediate Coach
08/07/15
Advanced Coach
08/21/15

25. Coach Training Saturday, July 25, U6 training, 8am-10am
Saturday, August 1st, U6 (8am-10am) and U12 training (8am-1pm)
Saturday, August 8th, U12 training (8am-1pm)

26. Referee Administration
Chris Boyer / Aaron Luchini
Dowling Bowman
Douglas Vechinski

27. Referee Training Saturday, August 1st, Regional Referee Meeting
Saturday, August 8th, Regional Referee Class
Tuesday, Thursday, or Friday, August 11th, 13th, or 14th, Referee Training Games
Intermediate Course?

28. Area Referee info Class Date Location
Basic Referee Online Companion Course
(2pm – 7pm Friday)
08/01/15
Hazel Green
Intermediate Referee Course
08/04/15

29. Equipment
Van Sullivan

30. Uniforms
Beth Sullivan

31. Uniforms U5/U6 currently planned to start on August 8
Impact on uniforms

32. Fields
David Kennedy
Cindy Vechinski

33. Field Improvement Plan
Crosswinds
Looking MUCH better
Harvest Baptist
Endeavor

34. Final Field Allocation
Endeavor – U8
Hope – U5/U6 & U10? (move U10 goals)
Crosswinds – U12 & U10?
Harvest Baptist – U12 (backup)
Calvary Baptist – U14
HES – Unavailable
MMS – U16/19

35. Division Coordinators

36. Division Coordinators
U5 - ?
U12G – Dan Casey
U6 - ?
U14B - ?
U8B – Amber Morris
U14G - ?
U8G - ?
U16B - ?
U10B – Chris Steely
U16G - ?
U10G - ?
U19B – Peter McCoy
U12B – Dan Casey
U19G – Shane Bickel?

37. New Business

38. VIP Angela Southern VIP Director
Debbie Farmer to setup training end of July

39. Spanish Speaking Members
Request for Spanish speaking team in U5.

40. Review Action Items