1. Panel of Attorneys
Compulsory Briefing Session
15 October 2013

2. Agenda Welcome Introduction of RAF members
Circulation of Attendance Register
Presentation by RAF :
Procurement
Operations
Scope of Work/Specification
Q & A
Closing

3. Bid Details RFB NUMBER: RAF/2013/00034 DESCRIPTION:
Panel of Attorneys to provide specialist litigation services for the Road Accident Fund
VALIDITY PERIOD:
150 days from the closing date
ENQUIRIES:
All questions / enquiries must be forwarded in writing not later than 11:00 on 18th October 2013
CLOSING DATE:
29th October 2013
CLOSING TIME:
11:00 a.m. the closing time will be as per the clock at the RAF reception
COMPULSORY BRIEFING SESSION:
Date: 15th October 2013
Time: 11h00 am
BID RESPONSES MUST BE HAND DELIVERED
Road Accident Fund (RAF)
38 Ida Street, MENLO PARK (at reception, on the ground floor)
PRETORIA

4. Background
The claims compensation scheme administered by RAF is fault-based and highly litigious
The RAF regularly receives summons on claims handled by it
There is a need to defend the actions when either the merits or the quantum of the claim is in dispute
Summons are issued from courts throughout the country
Suitably qualified legal firms to provide specialist litigation services per the following categories:
Magistrate court
High Court
High Value Matters (+R3 million)

5. Background (cont...
Bidders must submit a separate bid for each category
The appointment will be based on the capacity of the bidder/s as well as experience relating to personal injury litigation
The appointed legal firms will be used on an ‘as-and-when’ required basis
Firms appointed after the 2012 bidding process will remain registered with the RAF
Successful bidders will be listed on the panel for 3 years
Selected bidders must enter into the attached SLA with RAF
The successful bidder/s must, upon award, furnish an insurance policy in respect of professional liability

6. Scope of Work Magistrate Court Province Quantity
The RAF will list the top scoring bidders based on BEE as per the table below:
Province Quantity
Limpopo
North West
Northern Cape
Free State

7. Scope of Work High Court
The RAF will list the top scoring bidders based on BEE as per the table below:
Province Quantity
Gauteng
Limpopo
North West
Kwazulu Natal
Northern Cape
Free State

8. Scope of Work 3. High Value Matters
The RAF will list the top scoring bidders based on BEE as per the table below:
Province Quantity
North West
Northern Cape
Free State

9. Matrix

10. Technical/Functional Criteria

11. Compliance Issues Document check list in the bid document
No telephonic communication
Only communication up to the 18th of October 2013
Complete in full and sign the bid document
All supporting documents (where applicable) must be submitted
Bid closing date and time must be observed
NB. Bidders may be disqualified for non-compliance, should applicable documents not be submitted

12. Mandatory Requirements
The bidder must confirm that they have read and understood the terms and conditions set out in the bid document, which terms and conditions the bidder accepts, in the event that the RAF awards the contract to the bidder pursuant to this bid
Failure by the successful bidder to conclude a contract following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the RAF to consider other responsive bids and award the tender to another bidder or bidders

13. Mandatory Requirements
3. A partner/director must have at least5 years experience on third party matters 4. Lead attorney must have at least 5 years post admission experience 5. Certificate of good standing not older than 6 months in respect of each attorney who will do RAF work – not the firm 6. No conflict of interest after entering into SLA with RAF 7. Fidelity fund certificates 8. R20 million insurance (high court and high value)

14. Mandatory Requirements (cont…)
9. Bidders will be disqualified if they fail to:
submit a valid and original tax clearance certificate
complete questionnaires in full
submit true and correct information
Comply with mandatory requirements
comply with prescribed response format

15. Evaluation Criteria Technical Functional (Comply or Not Comply)
Technical Functional requirements = 100 points
B-BBEE = 10 points
NB. Bidders who do not meet mandatory requirements may be disqualified

16. SERVICE LEVEL AGREEMENT
SLA

17. Response Format
Bid response format to be strictly adhered to for easy reference
Indexing
Supporting documents
Anextures
Business profile
Binding documents !!!!!
Each JV/consortium partner/party to submit all required documents

18. Questions ?

19. THANK YOU