1. Intercompany Project Time and Expenses Scenario Overview
Order to Cash (Project-Based Services)
Click process chevrons for details
Buying Company
Planning Project
Executing Project
Processing Purchase Orders
Confirming Goods and Services Receipts
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Orders
Creating Intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payables
Selling Company
Scenario
Explorer
Scenario Description
Open Legend
The Intercompany Project Time and Expenses business scenario allows partner companies that belong to the same corporate group and that are technically working in the same SAP Business ByDesign system to efficiently work together on projects.
In the Professional Services industry, a company that runs a project for a customer might not be able to staff this project solely with its own employees. A partner company, however, might offer the employees required. So the project owning company (buying company) orders the required services from the partner company (selling company), where a sales order and intercompany project are automatically created. The employees of the selling company, who are staffed in the customer project in the buying company, record their time and report their expenses directly on the project in the buying company. These times and expenses are additionally automatically assigned to the intercompany project in the selling company and furthermore goods and services receipts in the buying company are automatically created. Invoicing processes are then triggered between the two partner companies.
Using standard sales, purchasing, and invoicing processes but hiding company boundaries to employees when it comes to time recording and expense reporting, Intercompany Time and Expenses enables companies projects that are staffed with employees from multiple partner companies most efficiently.
Scenario/Processes
Scenario Flow
Further Information
The following business roles are involved in this scenario:
Project Manager
Operational Buyer
Project Team Member
Employee Line Manager
Accounts Payable Accountant
Accounts Receivable Accountant

2. Intercompany Project Time and Expenses Scenario Overview
Order to Cash (Project-Based Services)
Click process chevrons for details
Buying Company
Planning Project
Executing Project
Processing Purchase Orders
Confirming Goods and Services Receipts
Processing Supplier Invoices
Processing Payables and Payments
Creating Sales Orders
Creating Intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payables
Selling Company
Scenario
Explorer
Scenario Description
Legend
Close Legend
The Intercompany Project Time and Expenses business scenario allows partner companies that belong to the same corporate group and that are technically working in the same SAP Business ByDesign system to efficiently work together on projects.
In the Professional Services industry, a company that runs a project for a customer might not be able to staff this project solely with its own employees. A partner company, however, might offer the employees required. So the project owning company (buying company) orders the required services from the partner company (selling company), where a sales order and intercompany project are automatically created. The employees of the selling company, who are staffed in the customer project in the buying company, record their time and report their expenses directly on the project in the buying company. These times and expenses are additionally automatically assigned to the intercompany project in the selling company and furthermore goods and services receipts in the buying company are automatically created. Invoicing processes are then triggered between the two partner companies.
Using standard sales, purchasing, and invoicing processes but hiding company boundaries to employees when it comes to time recording and expense reporting, Intercompany Time and Expenses enables companies projects that are staffed with employees from multiple partner companies most efficiently.
Process mainly driven by the user
Process mainly driven by the system
Manual process not supported by the system
Process that communicates with third-party software (mouse-over for details)
Process with relevance to Financials
Related scenario
Info button with more information
Scenario/Processes
Scenario Flow
Further Information
The following business roles are involved in this scenario:
Project Manager
Operational Buyer
Project Team Member
Employee Line Manager
Accounts Payable Accountant
<Role Name>
<Role Name>
Accounts Receivable Accountant
<Role Name>

3. Intercompany Project Time and Expenses Process Details: Planning Project
Click process chevrons for details
Buying Company X
Planning Project
Executing Project
Processing Purchase Orders
Create project
Plan project
Create baseline
Release project i i i i …
Scenario
Explorer
Process Description
Further Information
The Planning Project business process enables you to create, plan, and structure your project, as well as your project team setup and staffing.
Performed by
Project Manager
In the Work Center
Project Management
Scenario/Processes
Scenario Flow
Further Information
See also
Creating Projects
Projects Quick Guide

4. Intercompany Project Time and Expenses Process Details: Executing Project
Click process chevrons for details
Buying Company
Executing Project X
Planning Project
Processing Purchase Orders
Revise project planning
Update baseline
Perform project work
Order time-based services … i i i i
Scenario
Explorer
Process Description
Further Information
The Executing Project business process includes the project release with baseline creation, refinement of the project plan, team setup, and staffing.
Performed by
Project Manager, Project Team Member
In the Work Center
Project Management
Scenario/Processes
Scenario Flow
See also
Time Recording Quick Guide
Change Management Using Baselines
Further Information

5. Intercompany Time and Expenses Process Details: Processing Purchase Orders
Click process chevrons for details
Buying Company
Processing Purchase Orders X
Planning Project
Executing Project
Create and maintain a purchase order
Send a purchase order
Approve a purchase order
Acknowledge a purchase order
Monitor a purchase order i i i i i …
Scenario
Explorer
Process Description
Further Information
The Processing Purchase Orders business process enables you to work on automatically created purchase orders or manually create a purchase order with or without reference to a contract or a list price.
If all relevant data is maintained, the purchase order is sent to the supplier, which, in this case, is a partner company in the same SAP Business ByDesign system. It is also possible that an approval procedure depending on the purchase order value is in place. Optionally, a purchase order acknowledgment can be used. The process can have multiple degrees of automation.
Performed by
Operational Buyer
In the Work Center
Purchase Request and Orders
Scenario/Processes
Scenario Flow
Further Information
See also
Purchase Orders Quick Guide
Approve Purchase Order

6. Intercompany Project Time and Expenses Process Details: Creating Sales Orders
Click process chevrons for details
Selling Company
Creating Sales Orders X X
Creating Intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments
Create a sales order … i …
Scenario
Explorer
Process Description
Further Information
The Creating Sales Orders business process enables you to create a sales order with fixed terms and price conditions when a customer orders products or services. The sales order is automatically generated through business-to-business communication from the purchase order in the buying company. An invoice schedule for project-based time and material services is automatically included into the sales order.
Performed by
System
In the Work Center(s)
Sales Orders
Scenario/Processes
Scenario Flow
Further Information
See also
Sales Order Processing

7. Intercompany Project Time and Expenses Process Details: Creating Intercompany Project
Click process chevrons for details
Selling Company X
Creating Intercompany Project X
Creating Sales Orders
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments
Create an intercompany project … … i
Scenario
Explorer
Process Description
Further Information
The Creating Intercompany Project business process enables you to create a customer project in the selling company. This project is linked to the intercompany sales order and collects the times recorded and expenses reported that are used for intercompany invoicing between the partner companies.
Performed by
System
In the Work Center(s)
Project Management
Scenario/Processes
Scenario Flow
Further Information
See also
Intercompany Project Time and Expenses

8. Intercompany Project Time and Expenses Process Details: Recording Employee Times
Click process chevrons for details
Selling Company
Recording Employee Times Decentrally X
Creating Sales Orders
Creating intercompany Project
Maintain an employee time
Approve or reject a recorded time
Monitor and review recorded times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments … i i i
Click here to display process variants
Scenario
Explorer
Process Description
Further Information
The Recording Employee Times business process enables recording of your employees’ productive work and absence times directly on the project task of the buying company, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes.
Performed by
Employee, Line Manager, Project Manager
Scenario/Processes
In the Work Centers
Home
Managing my Area
Project Management
Scenario Flow
Further Information
See also
Time Recording Quick Guide

9. Intercompany Project Time and Expenses Process Details: Recording Employee Times
Click process chevrons for details
Selling Company
Recording Employee Times Decentrally X
Creating Sales Orders
Creating intercompany Project
Maintain an employee time
Approve or reject a recorded time
Monitor and review recorded times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments … i i i
Click here to hide process variants
Recording Employee Times Centrally i
Scenario
Explorer
Process Description
Further Information
The Recording Employee Times business process enables recording of your employees’ productive work and absence times directly on the project task of the buying company, which can be followed by optional approval processes. In addition, it enables monitoring, valuation and transfer of recorded times to follow-on processes.
Performed by
Employee, Line Manager, Project Manager
Scenario/Processes
In the Work Centers
Home
Managing my Area
Project Management
Scenario Flow
Further Information
See also
Time Recording Quick Guide

10. Intercompany Project Time and Expenses Process Details: Managing Expenses - Standard Variant
Click process chevrons for details
Selling Company
Managing Expenses – Standard Variant X
Creating Sales Orders
Creating intercompany Project
Recording Employee Times
Creating Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments
Create expense report
Review expense report
Sign-off expense report
Recalculate reimburse-ment rates … i i i i
Order-to-Cash (Project-based Services)
Field Service and Repair
Order-to-Cash (standardized Services
Payroll Services
Scenario
Explorer
Process Description
Further Information
The integration with Human Resources, Employee Self Services, Manager Work Center, Payment Processing, and Projects streamlines the expense management.
The Managing Expenses process variant enables expenses to be controlled and automatically reimbursed. Employees can submit expenses for themselves or on behalf of other employees directly on the project task of the buying company. The process can be adapted to company travel policies. It is also possible to submit expenses via mobile devices.
Performed by
Employee, Line Manager, Travel Expense Clerk
Scenario/Processes
In the Work Center(s)
Home Self Service
Travel and Expenses
Project Management
Scenario Flow
Further Information
See also
Create an Expense Report
Expense Report Review and Approval

11. Intercompany Project Time and Expenses Process Details: Confirming Goods and Services Receipts
Click process chevrons for details
Buying Company
Confirming Goods and Services Receipts –
Non-Stock Materials and Services X
Processing Supplier Invoices
Processing Payables and Payments
Create a goods and services receipt
Approve a goods and services receipt … i i
Scenario
Explorer
Process Description
Further Information
The Confirming Goods and Services Receipts business process enables you to create goods and services receipts for non-stock materials and services and related expenses. You can manage and track the delivery of materials and the completion of services in the system.
In this case, where services have been completed and time sheets or expense reports have been created by employees in the selling company, goods and services receipts are created automatically.
When you post the goods and services receipt, the system automatically forwards the data to Financials and posts it there.
Performed by
System
In the Work Center(s)
Goods and Services Receipts
Scenario/Processes
Scenario Flow
Further Information
See also
Create a Goods and Services Receipt for One or More Purchase Orders

12. Intercompany Project Time and Expenses Process Details: Creating Project Invoice Requests
Click process chevrons for details
Selling Company
Creating Project Invoice Requests X
Creating Sales Orders
Creating intercompany Project
Recording Employee Times
Managing Expenses
Creating Customer Invoices
Processing Receivables and Payments
Create a project invoice request
Release a project invoice request … i i
Scenario
Explorer
Process Description
Further Information
The Creating Project Invoice Requests business process enables you to create a project invoice request for project-related time and expenses and to release the project invoice request to customer invoicing.
In this case the project invoice request is created and released automatically out of an invoice schedule within the sales order.
Performed by
System
In the Work Center(s)
Customer Invoicing
Scenario/Processes
Scenario Flow
Further Information
See also
Create a Project Invoice Request for a Customer Project

13. Intercompany Project Time and Expenses Process Details: Creating Customer Invoices
Click process chevrons for details
Selling Company
Creating Customer Invoices X
Creating Sales Orders
Creating intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Transfer invoice requests
Release an invoice
Processing Receivables and Payments … i i
Scenario
Explorer
Process Description
Further Information
In the Creating Customer Invoices business process, the system creates invoice requests automatically after the project invoice requests have been released. In this case, these invoice requests are transferred automatically to a released invoice, which is sent using business-to-business communication to the customer (here: buying company) and passed to Cash Flow Management.
Performed by
System
In the Work Center(s)
Customer Invoicing
Scenario/Processes
Scenario Flow
Further Information
See also
Customer Invoice Processing

14. Intercompany Project Time and Expenses Process Details: Processing Receivables and Payments
Click process chevrons for details
Selling Company
Processing Externally-Initiated Payments by Incoming Bank Transfer X
Creating intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Enter a remittance advice
Process a bank statement
Allocate a payment
Clear a payment … i i i i
Click here to display process variants
Scenario
Explorer
Process Description
Further Information
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
Performed by
Accounts Receivable Accountant
Scenario/Processes
In the Work Center(s)
Receivables
Scenario Flow
Further Information
See also
Clear an Incoming Payment Manually
Allocate a Payment Manually

15. Intercompany Project Time and Expenses Process Details: Processing Receivables and Payments
Click process chevrons for details
Selling Company
Processing Externally-Initiated Payments by Incoming Bank Transfer X
Creating intercompany Project
Recording Employee Times
Managing Expenses
Creating Project Invoice Requests
Creating Customer Invoices
Enter a remittance advice
Process a bank statement
Allocate a payment
Clear a payment … i i i i
Click here to hide process variants
Processing Externally-Initiated Payments by Incoming Check
Processing Externally-Initiated Payments by Incoming Check with Lockbox
Processing Externally-Initiated Payments by Multiple Incoming Checks
Processing Incoming Payments by Bill of Exchange
Processing Incoming Payments with Petty Cash
Processing Internally-Initiated Payments by Credit Card
Processing Internally-Initiated Payments by Direct Debit
Processing Receivables and Payments with Accounts Maintenance i i i
Scenario
Explorer
Process Description
Further Information i
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared. i i
Performed by
Accounts Receivable Accountant i i
Scenario/Processes
In the Work Center(s)
Receivables
Scenario Flow
Further Information
See also
Clear an Incoming Payment Manually
Allocate a Payment Manually

16. Intercompany Project Time and Expenses Process Details: Processing Supplier Invoices
Click process chevrons for details
Buying Company
Processing Supplier Invoices X
Confirming Goods and Services Receipts
Processing Receivables and Payments
Create a supplier invoice
Resolve a supplier invoice exception
Approve a supplier invoice … i i i
Scenario
Explorer
Process Description
Further Information
The Processing Supplier Invoices business process enables you to enter, verify, and post invoices that you received from your supplier (here: selling company) via B2B. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available.
You can also charge supplier invoice items to partner companies, and you can distribute additional costs, such as freight, among all other supplier invoice items.
When the supplier invoice is complete and correct, you post it. The supplier invoice is then used to pay your suppliers.
Performed by
System
In the Work Center
Supplier Invoicing
Scenario/Processes
Scenario Flow
Further Information
See also
Supplier Invoice Processing with Reference
Supplier Invoice Processing without Reference

17. Intercompany Project Time and Expenses Process Details: Processing Payables and Payments
Click process chevrons for details
Buying Company
Processing Payables and Payments X
Confirming Goods and Services Receipts
Processing Supplier Invoices
Process a bank statement
Center chevron for main processes
Allocate a payment
Clear a payment … i i i
Scenario
Explorer
Process Description
Further Information
The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Performed by
Accounts Payable Accountant
Scenario/Processes
In the Work Centers
Payables
Payment Management
Liquidity Management
Scenario Flow
Further Information
See also
Clear an Incoming Payment Manually
Allocate a Payment Manually

18. Intercompany Project Time and Expenses Scenario Flow
Purchase Requests and Orders
Goods and Services Receipts
Project Management
Supplier Invoicing
Payment Management
Planning Project
Executing Project
Processing Purchase Orders
Confirming Goods and Services Receipts
Processing Supplier Invoices
Processing Payables and Payment
Order to Cash (Project-Based Services)
Customer Invoicing
Sales Orders
Home
Receivables
Scenario
Explorer
Creating Sales Orders
Creating Intercompany
Project
Recording Employee Times
Managing expenses
Creating
Project Invoice Requests
Creating Customer Invoices
Processing Receivables and Payments
Scenario/Processes
Scenario Flow
Legend
Further Information
Process related to Financials
Work center in which process is performed
Process mainly driven by the user
Process mainly driven by the system
Work
Center
Related scenarios
Business
document flow

19. Intercompany Project Time and Expenses Further Information
Scenario
Explorer
Do you want to try it out?
Do you need more information?
Do you want to discuss with others?
Self-Enablement Systems
If you want to try out the business scenario, click here.*
More Details SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here.
Forum
Get in touch with experts to discuss your specific requirements. To enter the community, click here.*
Scenario/Processes
Scenario Flow V
WIKI
In addition to the product documentation, SAP provides Wikis that describe additional aspects of SAP Business ByDesign.
To access the WIKI, click here.*
Further Information
* Note that to access the links above you need to have a user in SAP Business Center. If you cannot access the page directly and if you are using Microsoft Internet Explorer®, please check