1. Data Pipeline Town Hall August 10th, 2017
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Important Reminder Lists are generated from IdM groups
LEAs are responsible for maintaining the groups
Please be sure to update accounts for changes including no longer at your LEA, change of , names, adding phone numbers.
Thank you 3

4. What is PII?
Student Personally Identifiable Information (PII) is defined by state and federal laws as information that, alone or in combination, personally identifies an individual
This includes direct identifiers (i.e. name, SASID, etc.)
Includes information that when combined is identifiable
Colorado’s new Student Data Transparency and Security Act introduces a number of new requirements for how Student PII is collected, used and shared
CDE has prepared guidance on how to comply with this and other privacy laws which can be found here:

5. How to Share Data
Check local policies for restrictions, requirements, etc.
Ensure that you are following local policies when transmitting PII to any third party
Use secure methods to transfer any PII to CDE
Call CDE ( ) with questions about how to transmit PII securely
Use Syncplicity to encrypt s to CDE
Avoid sending PII via unencrypted or to unsecured faxes when sharing data between or within districts
Do not use PII in trainings, presentations, etc.
Do not share PII with unauthorized individuals
Do not share passwords

6. Introductions

7. Today’s Agenda Open Collections in Data Pipeline
Summer Calendar Reminder
System Updates for Data Pipeline
Student October
Special Education Discipline
Special Education End of Year
Kindergarten Readiness
Student End of Year
Civil Rights Data Collection
Teacher Student Data Link

8. Open Collections in Data Pipeline

9. Open Data Pipeline Collections
Year Round
Directory
RITS
EDIS
Periodic
December Finance
Interchanges
Staff
Student
Special Education IEP
TSDL
Discipline Action Interchange 9

10. Open Data Pipeline Collections
6/20/2018
Open Data Pipeline Collections
Snapshots
Teacher Student Data Link (Closes 8/25/2017)
Student End of Year for (Initial Submission 9/14/2017)
Special Education Discipline (Closes 8/23/2017)
Special Education End of Year (Closes 10/5/2017)
Coming Soon
IEP Interchange for (Opens 9/1/2017) 10

11. Summer Calendar

12. Summer Calendar
In the months of June, July and August, Town Hall will meet every other Thursday.
Here is the schedule of days we will have Data Pipeline Town Hall.
August 10th, 24th

13. SYSTEM UPDATES FOR DATA PIPELINE

14. 2017-18 Student October/ Student Interchange

15. 2017-18 Student October/ Student Interchange

16. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Student Interchange
Student Interchange is Open
Please me if you have any trouble with the interchange
Reports
English Learner Historical Reporting (changed)
Reflects the changes in EL reporting
English Learner Historical Reporting by District (new)
Includes all EL students in a district and one year of history
Migrant Student List
List of all students currently reported as Migrant by CDE Migrant Office
Student October
Snapshot Opens: Wednesday, September 6th, 2017
Count Day: Monday, October 2nd, 2017
Morgan Holmgren – –

17. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student Interchange
Trainings
Regular Training
Tuesday August 22 – 10am-11am
Wednesday August 30 – 1pm-2pm
Wednesday September 13 – 9am-10am
First Year Respondent Training
Thursday August 31 – 1pm-2:30pm
Office Hours will return this year starting on September 22nd
Link:
Phone:
Morgan Holmgren – –

18. Morgan Holmgren – Holmgren_m@cde.state.co.us – 303-866-6961
Student October
FAST October Resource Guide
Available on FAST website
Districts Requesting Waivers or Alternate Count Day
CDE will allow districts to apply for a Free and Reduced Lunch Waiver again this year if the count day falls outside of the first 30 school days of the year.
Districts may also request an alternate count day from the School Finance division.
Requests must be received in writing by
September 15, 2017
Send Requests to:
Aaron Oberg, School Finance Director
Morgan Holmgren – –

19. 2017-2018 Student More Information on Student Interchange and October
Student Interchange Website:
Student October Website:
Questions
Contact Information:
Morgan Holmgren

20. Special Education Discipline

21. Important Dates to Remember
6/20/2018
Important Dates to Remember
Monday, April 3rd
Discipline Interchange officially open
Monday, May 8th
Date by which the interchanges files must be uploaded: DISCIPLINE/IEP/STUDENT
Thursday, June 8th
Date by which the Admin Unit must generate a snapshot.
Thursday, June 22nd
Date by which 90% of total record count must be included in Discipline Action file
Wednesday, July 12th
Date by which all Discipline Action Interchange errors must be resolved ALL DISTRICTS MET THE DEADLINE!
Date by which you must have generated a Complete Snapshot. All data records are included, Interchange & Snapshot Errors resolved
Tuesday, August 15th
Wednesday, August 16th – Wednesday, August 23rd
Report Review Week. Districts need to be available to make any changes Admin Units deem necessary.
Wednesday, August 23rd
Final Data Approval and Report Submission
Kristi Gleason – –

22. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620
What’s Next?
Thursday, August 15th, 2017 is the “Date by which you must have generated your COMPLETE Special Education Discipline Snapshot dataset by passing all Interchange and Snapshot validations in preparation for report review.”
Administrative Units and Districts work collaboratively to meet the deadline. If staff is on an interim schedule be sure to plan accordingly. 22
Kristi Gleason – –

23. Kristi Gleason – gleason_k@cde.state.co.us – 303-866-4620
REPORT WEBINAR
Thank you everyone who joined us this past week to learn about what kinds of reports are available, which reports require review, which reports require either the special education director’s signature or the superintendents, and when reports may be turned in and are due to CDE via the Data Management System. You may find the presentation here under training discipline
Kristi Gleason – –

24. New Reports
The School Discipline and Attendance and Special Education Discipline Comparison report Districts have access to is pulling in all student data rather than just special education data. The fix should be in place in time for the Report Review next week.

25. Superintendent Sign-Off Form
Every District will be required to send in a Superintendent Sign-Off Form.
Please (preferred or fax ( ) the form into Kristi Gleason on August 23rd
Forms won’t be accepted prior to this date unless the District was EXEMPT from reporting. If your district was exempt you may send the form in now.
Forms are accessible to DIS respondents in COGNOS under Discipline Interchange.
Kristi Gleason – –

26. Finalizing the Collection
Two Part Process
Administrative Units will upload required reports to the Data Management System on August 23
Administrative Unit respondents with the SPI approval role will submit data to the data pipeline on August 23.
Reports and Data Submittal may occur anytime during the report review phase between August 16th and August 23rd.
Kristi Gleason – –

27. Assistance Needed?
If you have ANY questions about the Special Education Discipline Data Collection please feel free to contact us. No question or concern should remain unanswered of unresolved.
We are just a phone call or away!
Kristi Gleason Collection Lead
Lindsey Heitman
protocol – please include:
District # and Administrative Unit #
Phone number where you may be reached
Subject of the
NOTE: Never send files or reports via – contact us to determine best technical assistance avenue.
Thank you

28. Special Education End of Year

29. Special Education EOY - Timeline
At this time: IEP Interchange should be error free and working on snapshot validations and comparing your records to the list of C to B referrals sent out to everyone (list is just for comparison purposes- you may know more information or have some differences with their records)
Remember to check for Interchange errors when making changes to clear up snapshot errors
Be sure to verify your file uploaded successfully before creating a snapshot ( confirmation and Batch Maintenance)
Next deadlines:
September 7th - All exception requests due to CDE
September 12th - All errors resolved – Interchange and Snapshot
Special Education EOY - Lindsey Heitman - (303)

30. Special Education EOY – Upcoming Webinars
Special Education Reports Webinar:
Tuesday September 12 from 10:30 – 11:30
Login Information:
Call-in number:
* will be sent with more information prior to webinar!
Special Education EOY - Lindsey Heitman - (303)

31. Special Education End of Year – Missing Records
Missing Snapshot Records Report is in production!
Identify records missing from snapshot due to:
Interchange errors
Criteria issues such as excluded PAI codes or mismatched sasids or lasids
Records missing from either Child or Participation
(Many missing records will trigger the SY108 error if reported last year)
Special Education EOY - Lindsey Heitman - (303)

32. Special Education End of Year: Missing Records
Other places you can find the list of missing records:
500 level Warnings on your summary and detail error reports
Special Education/File Extract Download

33. Special Education EOY: Questions?
Special Education EOY contact information
Lindsey Heitman – (Primary contact)
Kristi Gleason –
Orla Bolger –
*Please include your AU #, Error code # (if applicable), and phone number in s
Collection Resources
Special Education IEP Interchange:
Special Education EOY Snapshot: 33

34. Kindergarten Readiness

35. Kindergarten School Readiness Data Reporting
6/20/2018
Kindergarten School Readiness Data Reporting
Upload Slide deck, data reporting fact sheet

36. Overview of Kindergarten School Readiness Data Reporting
6/20/2018
Overview of Kindergarten School Readiness Data Reporting
Passed in 2008, Colorado Achievement Plan for Kids (CAP4K) requires districts to report school readiness data to the Colorado Department of Education.
In March 2016, the State Board of Education voted to adopt a system for reporting school readiness data.
The system calls for districts to submit only aggregate readiness information not by domain, but by number of domains in which students demonstrate readiness as illustrated in the following sample table.

37. Data Reporting Elements
As required by Colorado law (Section (1)(b) C.R.S.), school readiness includes both developmental and academic areas: physical well-being and motor development, social and emotional development, language and comprehension, cognition, and general knowledge (math and literacy).
Teaching Strategies GOLD ® areas: Social-Emotional, Physical, Language, Cognitive, Literacy and Math.
The reporting system is intended to provide baseline data for measuring improvement in students’ knowledge and skills over time.
READ (HB )
-If a district administers the READ Act assessment in the first 60 days of the school year, it is not required to administer the literacy component of the school readiness assessment.
-Information gleaned from READ assessments administered within the first 60 days can be used to inform the literacy component of the school readiness kindergarten entry assessment. Data can be used from READ to enter data into the KEA survey’s literacy area.
-All 6 required areas must be completed in the school readiness assessment for kindergarten entry within the first 60 days.

38. Data Reporting Elements
Data reported to CDE will be from the initial fall assessment window for school readiness, which is the first 60 calendar days of the school year as required by HB
Various assessment tools have been approved by the State Board and are available for use: GOLD® by Teaching Strategies, HighScope Child Observation Record (COR), and DRDP-K.
For districts using GOLD®:
Kindergarten teachers may complete the initial assessment by using the Kindergarten Entry Assessment (KEA) Survey in GOLD® for the first checkpoint.
Teaching Strategies is developing a customized report within the assessment tool that will allow districts to automatically aggregate and report on the state board approved data reporting elements. The report will be available in the early Fall.
Please note that some districts have obtained state board approved waivers; however, this is a waiver from the assessment tool and not the collection.
The Kindergarten School Readiness (KSR) collection will be open from mid October to mid December.
Districts may also use the reduced-item set of objectives and dimensions to complete the KEA.
NOTE: Some districts have obtained state board approved waivers from using these assessment tools; however, the waiver is from the assessment tool and not from the collection.

39. Sample School Readiness Report
Determination of School Readiness Data Reporting by the State Board of Education
Sample School Readiness Report
Data will be disaggregated by school by gender, free or reduced lunch eligibility status, and race/ethnicity

40. Kindergarten School Readiness (KSR) Updates
How will the school readiness contacts and data respondents connect?
If you would like assistance connecting with your district’s school readiness contact, please me
It will be up to the district to decide who will be submitting the data in Data Pipeline- whether that be the data respondent or the school readiness contact.
The reason for connecting with the school readiness contacts is that this role should have access to the report in GOLD®, for those districts using GOLD®.
For districts that are using Teaching Strategies, we understand that Teaching Strategies may be a new thing for many of you. However, it shouldn’t be new for your school readiness contact.

41. Kindergarten School Readiness (KSR) Updates (continued)
Can Teaching Strategies upload data straight to CDE?
No. The State Board of Education entered into an MOU with Teaching Strategies which disallows Teaching Strategies from providing CDE with direct access to the data. Districts must upload data to CDE.
Will trainings be offered?
Teaching Strategies Product Demo in early September
CDE will provide a full walk-through webinar on 10/4 at 4pm
Link to webinar forthcoming
For more information, please view the School Readiness Updated Webinar from May 22, 2017 on Kindergarten School Readiness:
Assessment Menu (~11:35)
Assessment Implementation (16:42-20:09)
Data Collection (26:46-35:05)
Note: If there are other aspects that you would like training on or would like information on that is not readily accessible, please don’t hesitate to contact me.

42. Timeline Goals for August Goals for September Goals for October
If not yet completed, please assign KSR-APPROVER role in IdM
CDE will follow up with districts who have not assigned the KSR- APPROVER role in IdM in mid-August
Mark down training dates as they are released via , in town halls, and on our website
Goals for September
Attend trainings of interest; these will be announced and posted to our website:
Weekly s will begin around mid-September for those assigned to the collection (about one month prior to the collection opening)
Goals for October
Attend training on 10/4 at 4pm, if interested
Anticipated date of collection opening on 10/11

43. Further Information Additional information can be found at:
The Data Pipeline website: schoolreadiness
The School Readiness website: ent
Look under “School Readiness Data Collection”
May need to scroll- bottom half of the webpage
Most updated file layout can be found here
If you have any other questions or concerns, please me. I would love to know what questions are on your mind.
NOTE: The file layout has been updated and posted to our website- the ONLY change was putting the district-level report on the same tab as the school-level report, since only one file will be submitted through Data Pipeline.

44. Contact Emily Kielmeyer Kindergarten and School Readiness Manager
6/20/2018
Contact
Emily Kielmeyer
Kindergarten and School Readiness Manager
Tara Rhodes
Early Learning Business Analyst 44

45. Student End of Year

46. Now Open Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
Today is a preliminary deadline of July 27th to have an error free snapshot, however the final deadline is September 14th
You don’t need to worry if you don’t have a clean snapshot yet, this is a recommended deadline
Having an error free snapshot for EOY will save you lots of effort as the next school year gets started
Students have until August 31st to complete graduation requirements for the school year.

47. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
I will be out next week 7/31-8/4 and will be checking intermittently during this time. For immediate assistance please contact Holmgren, Morgan and copy me on the
If you have an error free snapshot, please use this time to review your Cognos reports:
Student Profile -> Homeless Detail Report
Review this with staff responsible for Mckinney-Vento grant distribution
Student End of Year
EOY Student Dropout List
EOY Student List - Students from Current AYG
Rate reports

48. What’s next. Student EOY – Duncan Anderson – Anderson_d@cde. state. co
What’s next? Student EOY – Duncan Anderson –
Don’t forget some Cognos reports now default to the school year
If you get an error with “No Data Found” please make sure that you’re reviewing the school year or the Anticipated Year of Graduation 2017

49. Info Student EOY – Duncan Anderson – Anderson_d@cde.state.co.us
If you have further questions, please visit the End of Year web page for more information:
Please for questions or call
Just another reminder, I will be out next week 7/31-8/4 and will be checking intermittently during this time. For immediate assistance please contact Holmgren, Morgan and copy me on the

50. Civil Rights Data Collection

51. Jan Rose Petro 303-866-6838 petro_j@cde.state.co.us
CRDC
Thanks for submitting CRDC information for Colorado!!!
Now it’s time to clean the data 
Office of Civil Rights will begin data quality checks in mid-August
Notifications will be sent to LEAs that have discrepancies
Jan Rose Petro

52. Teacher Student Data Link

53. TSDL Reminder All course codes mapped to SCED codes
reported local course code must match exactly the local course code mapped
Course Enrollment and Course Instructor files uploaded and error free
Snapshot created and error free
Must finalize TSDL snapshot by August 25th 2017 53

54. Additional Information
Snapshot Error
Course Completion Status cannot be reported as 0 for Currently Enrolled since the school year has ended
No other errors/edits at the snapshot level
Student Discrepancy Report – shows all students reported in the Student Interchange files regardless of entry/exit dates
TSDL Status Dashboard
Is running very slow, we are trying to resolve the issue
Please be patient, status will show after a few minutes 54

55. 2016-17 Finalizing Steps – LEA Approver Role
Ensure all data reported is accurate and can be finalized by reviewing appropriate reports
Log into Pipeline, select “Teacher Student Data Link” tab on the left
Choose “Status Dashboard”
Select ‘TSDL Snapshot’; school year and LEA, then click “Submit”
Click on “Submit to CDE” to finalize

56. Thank you for joining us today!
Next Town Hall:
Thursday, August 24th, a.m.-10 a.m.