1. Registered Student Organization Orientation 2017 - 2018
W&M Law School
Registered Student Organization Orientation

2. Vice Dean Roberts

3. Talking about your organization
Up-to-date information on the web, on the bulletin boards, to the outside world.
Web sites reflect who your organization is and who W&M Law is
Bulletin boards are great advertisement for prospective students and visitors to the school.

4. Useful Contacts
Within Law School
Outside Law School

5. Useful Contacts Within the Law School
Seeking advice or participation?
Dean Douglas
Cassi Fritzius
Vice Dean Roberts
Associate Dean Jackson
Butler – if her attendance is important to your event you must contact Cassi early on to ensure it can be placed on her calendar.
Kades – must approve the advisor assignment. Great resource for faculty/student relationships
Jackson – event planning and facility use. Intent is to ensure max participation so all scheduling of events goes through me to look for train wrecks.

6. Useful Contacts within the Law School
Need help with...?
Matt Rouette
Mike Ende
Laura Beach
Ashlea Edwards
Jaime Welch-Donahue
Whit
Terri Lorincz
Kathy Patrie, Jessica Pierson, Lou Pulley
Gloria Todd
Blake Willis
Alyssa Kaiser, Kevin McCandlish, Anthony Onuoha
Rouette – technology, web pages
Kaplan – co-sponsor and event
Kellam – alumni contacts and solicitations – must involve AA/D
Jaime – advertising event
Whit – A/V support for events
Terri et al, budget building, travel authorization and arrangements
Gloria – use of facility, Student Org hanging files or activity center access, accounts, purchasing
SBA – budgets, seeking additional funding, advertising through weekly SBA , bulletin board space, co-sponsoring events

7. Useful Contacts Outside the Law School
Anne Arseneau Director, Student Leadership Development Jennifer Leung Associate Director, Student Leadership Development
Constantine and Hamlin will speak directly
Haywood – catering
Lowe – use of university facilities
Tennis – use of W&M or Law School logo

8. Events Ashlea Edwards Conference & Event Coordinator
Office 203 (next to Faculty Lounge)

9. Mike Ende
How Career Services can assist you!

10. Gloria Todd Rules and Regs and Reservations
Always check Master Event Calendar before making event plans. Avoid train wrecks!
Check s and hanging files
Fliers may only be posted on windows of café
Lobby monitor will display upcoming, registered events
Do not move lobby furniture
Events with alcohol must be approved by Dean Jackson
TIPS, food, alternative beverages are required

11. Advertising
MyLaw Announcements
Twice Weekly SBA
Local newspaper

12. Terri Lorincz
Accounting does more than push numbers for student organizations

13. Student Bar Association
President: Blake Willis
Vice-President: Alyssa Kaiser
Secretary: Kevin McCandlish
Treasurer: Anthony Onuoha

14. Some Frequently Used Vendors
Pizza Hut
Aroma’s
Papa John’s
Moe’s
Zaxby’s
Seasons Restaurant
Blue Talon
Qdoba
Panera
Farm Fresh
The Cheese Shop
Harris Teeter
Opus 9
Staples
DoG Street Pub

15. Common pitfalls Mail Purchasing Stu Orgs must pay for postage
Express mail must be approved in advance
through Accounting
or, if a journal, appropriate support staff
Purchasing
Limitations on what we can reimburse.
Always seek advanced approval for the purchase
Ask Accounting for a credit card before making a purchase
We reimburse individuals only (not organizations)
Terri Lorincz can provide appropriate codes
We absolutely can not reimburse to an organization checkbook. Please plan for purchases in advance.

16. Common Pitfalls Funding Not budgeting for the event
Not seeking funding sources early
Not submitting itemized receipts
Not submitting receipts within 15 days after the event
Requesting reimbursement to the organization (not individual)
Going to the Dean before...
Preparing a budget for the event AND
Seeking funding through the SBA
No reimbursement will be made for this academic year to any student following graduation

17. Common Pitfalls
Planning an event without checking the Vice Dean’s calendar (if you wish the Vice Dean to attend)
Planning an event without confirming date through Gloria Todd
Planning a guest speaker without contacting OCS
Not returning the facility to normal condition following the event
Not obtaining travel authorization prior to the travel
Not bringing any contract to Terri for review and signatures – students may not sign contracts.

18. Travel Guidelines All travel must be pre-approved
Flight and train reservations can be made through Accounting
Driving requires a Student Driver Authorization Form
Van driving requires completion of a van safety course
All travel is subject to state per diem rates

19. When in doubt – ask!
Have A Good Year!