1. Invite Tenders

2. Specify the Need (+ Market Sounding) Identify Suppliers Invite Tenders
Evaluate Tenders
Award Contract
Invite Tenders

3. Invitation to Tender Package of documents issued to solicit tenders
Specification
Supplier Questionnaire
(if not already issued)
ITT Notices and Instructions
Pricing Template
Draft Contract
(standard precedents available on purchasing website)
Invite Tenders

4. Invitation to Tender - Timings
Be realistic and fair about the return date
Remember supplier approval processes
Consider the complexity
Consider bank holidays
Ensure enough time between question deadline and tender deadline
Invite Tenders

5. Dealing with Questions
Issue Q&A to all suppliers
Anonymise Q&A
Consider commercial sensitivity
If new information issued late consider response deadlines
Invite Tenders

6. Pricing & Payment Ask for firm prices where possible
Ensure price includes all requirements
Resist paying in advance
Pay on ‘acceptance’ of deliverables
Ensure stage payments are linked to useful deliverables
Invite Tenders

7. General Conduct Report potential conflicts of interest
Use communication routes set out in ITT
Do not ask for information before deadline
Do not accept gifts or hospitality
Respect confidential information
Invite Tenders